Jobs at Q-Sourcing Servtec Group

Job summary:

• As the receptionist you will be the first point of contact for the company. The Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

DUTIES & RESPONSIBILITIES:

• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
•  Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses.

KNOWLEDGE, SKILLS AND EXPERIENCE:

• A diploma in a related field.
• Good knowledge of operating the switch board.
• Excellent computer skills.
• Excellent communication skills.
• Experience from a similar working environment.
• Good knowledge of written and spoken English.
• Corporate personal grooming skills

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Key Duties and Responsibilities

• Processing Payments: Assist in processing payment vouchers and supplier payments and reconciling supplier accounts.
• Budget Monitoring: Supporting the budgeting process and monitoring expenses against budget allocations
• Assist in AR by processing PFIs to clients on a timely basis
• Petty cash management: Help in administering petty cash as per petty cash policy of the company
• Compliance: Ensuring compliance with accounting standards, regulations, and company policies
• Assisting Auditors: Providing documentation and assistance during internal or external audits
• Administrative Support: Performing various administrative tasks to support the finance department, such as filing, scanning documents, and responding to emails.
• Communication and Collaboration: Collaborating with other team members, departments, vendors, and clients to address financial queries, resolve discrepancies, and ensure smooth operations.

Knowledge and Experience Requirements (Qualifications)

• Must have CPA Section V
• Bachelor’s Degree in Finance is not a must
• 1 year experience in accounting department

Skills

• Attention to Detail
• Time Management
• Analytical Thinking
• Ethical Standards
• Teamwork and problem solving skills