Jobs at Swisscontact

Job Summary:

The Project Officer (PO) will principally collaborate and support a dynamic project team in realizing the strategic plan/vision of implementing a sustainable Dual – Apprenticeship Training in Kenya.

Roles and Responsibilities:

The specific tasks to be undertaken by the Project Officer include:

Supporting Project Delivery:

• Provide support to the project team by offering strategic input for project formulation and Project Appraisal Reports for quarterly and annual reporting.
• Perform analytic, diagnostic and assessment of data requirements and support in data management and collection.

Monitoring and Evaluation:

• Manage and co-ordinate the project Monitoring and Results Measurement (MRM) framework.
• Developing monitoring and reporting tools for tracking of the progress, identifying issues/ challenges and reporting to the clients.
• Liaise with implementing partners in the collection and submission of required reports and data.

Stakeholder Management:

• Develop, maintain, and grow a strong working relationship with a network of project stakeholders, private companies, training institutions, government counterparts, national and international contacts, consultants etc.
• Supervise partnership/contract management of partners (training institutions, private sector, public institutions).
• Perform continuous private sector onboarding through marketing and negotiation.
• Facilitate government approvals (ministries, public sector to facilitate the smooth execution of project interventions.
• Share communication information with partners on an ongoing basis as part of positioning activities and client relationship management.
• Assess the potential of upcoming opportunities and leads (future partners) in collaboration with the Project Coordinator (PC) and Project Manager (PM) and complete the Opportunity Screening Checklist.

Knowledge and Technical Management:

• Supervision of curriculum development with stakeholders.
• Coordinating and supervising training facility development.
• Creation and supervision of Training of Trainers (TOT) and Training of Mentors (TOM).
• Support and organize promotional campaigns to attract apprentices.
• Overseeing the regular trainee enrollment and regular documentation of learnings.
• Monitoring and follow-up of apprenticeship training in schools as well as in company.
• Evaluation of training sessions and reporting.

Budget Management:

• Support the Project Coordinator in budget tracking, making projections, and reporting.

Essential Functions and Responsibilities

• The Project Officer serves as a representative of Swisscontact, displaying courtesy, tact, consideration, and discretion in all interactions with other staff and with the public. As required by the position, S/he also maintains confidentiality on project development matters.

Knowledge, Skills, and Experience:

• Preferably a bachelor’s degree in engineering, social sciences, business administration, development studies or international relations.
• At least 2-3 years of professional experience – combination of development, NGOs, public sector, and private sector would be preferred.
• Additional qualifications in project management, M&E or Technical Vocational Education and Training (TVET) will be an added advantage.
• Sound conceptual skills and ability to put down concepts on paper in good quality.
• Excellent networking, marketing, interpersonal and communication skills.
• Excellent proficiency in English (written, spoken, and reading) with good presentation skills.
• Self-starter, team player with high level of motivation.
• Ability to handle competing priorities and a demanding workload.
• Must demonstrate a high level of professionalism and an ability to work independently and in high pressure situations under tight deadlines.

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Job Summary:

The Administrative and Logistics Assistant will provide administrative and logistics services, ensuring high quality, accuracy and consistency of work and support a dynamic project team in realizing the strategic plan of implementing a sustainable Dual Apprenticeship Training Program in Kenya;

Roles and Responsibilities:

The specific tasks to be undertaken by the Administrative and Logistics Assistant include:

Coordination and Logistics

• Assist in administrative and logistical arrangements for the project and general office events e.g. renting of premises, arrangement of accommodation, transportation, and providing complete financial documents on time;
• Assist in organizing competitive selection of a venue services for the conferences, workshops, and trainings upon request and according to the established procurement procedures;
• Assist in travel arrangements including liaison between travel agency for a route selection, and purchase of tickets for participants and experts according to the established travel procedures;
• Assist in maintenance of proper filing system for administrative, finance and project documentation
• Assist in organizing storage of all goods procured, maintain and update inventory list in accordance requirements
• Conduct physical stock count every end of the week;
• Scheduling, coordinating, booking meeting rooms and informing team members about meeting arrangements;
• Schedule and coordinate transport and vehicle plan with the driver;
• Support with timesheets preparations.
• Maintain office supplies inventory, including toner for office equipment (printers, photocopiers) as well as kitchen supplies.

Front Desk

• Answer and forward calls in a professional manner and check general voicemail;
• Receive visitors in a professional and friendly manner;
• Organize for visitor refreshments with the office assistant
• Ability to give general project information to visitors and callers upon enquiry

Essential Functions and Responsibilities

The Administrative and Logistics Assistant serves as a representative of Swisscontact, displaying courtesy, tact, consideration, and discretion in all interactions with all internal and external stakeholder in all environments. As required by the position, S/he also maintains confidentiality on all matters.

Knowledge, Skills, and Experience:

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to administration and logistics including monitoring office tools.
• General IT working skills
• Ability to provide input to business processes.

Leadership and Self-Management

• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and with good humour even under pressure
• Demonstrates openness to change
• Responds positively to feedback and differing points of view

Required Skills and Experience

Education:

• Bachelor’s degree in Business Administration or equivalent disciplines.

Experience:

• At least 2 years of proven experience in administration and logistics;

Language Requirements:

• Proficiency in written and spoken English language.

Others:

• Ability to use information and communication technologies as a tool and resource;
• Ability to work in a team, under pressure and uphold ethics and honesty