Jobs at DAI Kenya - Development Alternatives, Inc.

Key Duties And Responsibilities

The FSR Team Lead is responsible for:

• Management, oversight, and reporting of the overall performance by ATI in meeting the objectives of the Ukraine Supplemental funding that is committed to ATI by Missions and Washington Bureaus, Offices as well as by Prosper Africa.
• Close daily coordination with ATI COP, DCOP, CFO, and the Senior Technical Directors, to ensure a fully integrated response that leverages ATIs trade, investment, and private sector expertise.
• Put in place and manage a rapid activation process that urgently deploys funding in an approach that is integrated with ATI existing processes for design, procurement of grant activities, sub-contracts and consultants to ensure the quality and compliance of the activities to be implemented.
• Direct supervision of all FSR activity management staff responsible for overseeing the ensuring appropriate grant design, ensuring that procedures are fully compliant with all USAID rules and regulations including grant design, procurement and management.
• Making key decisions and solving problems in short time frames while ensuring operational and program integrity. Overall program direction is provided by ATI COP and DCOP, in close consultation with the Senior Technical Leadership of ATI.
• Serving as part of the ATI Leadership Team, and ensuring activities under this portfolio are integrated into the rest of the project
• In conjunction with ATI Senior Leadership, establish effective partnerships with other U.S. Government agencies, African local entities partners, nongovernmental organizations, and a wide variety of other stakeholders.
• Financial and program management, oversight, and reporting of progress and quality of performance in meeting the activity undertakings in this program.
• Working closely with the CFO on the management of the overall Ukraine Supplemental budget and each individual buy-in.
• Contributing to the design and implementation of the M&E system at the activity and program levels and for ensuring that all programming is properly monitored and evaluated.
• Develop familiarity with and maintain daily usage of the ATI systems for financial management, partner management, dashboards, databases, and filing systems and ultimately responsible for ensuring that the relevant staff use, maintain, and upload in a timely manner all data required while ensuring its consistency and completeness.
• Supervise and mentor the Food Security and Resilience Team.
• Be a representative for the Ukraine Supplemental work and capture learning and successes as well as opportunities and effectively communicate those in large public settings, as well as with senior government officials while working closely with the FSR Coordinator based in Washington, D.C.
• Ensure that all managerial, administrative, and financial procedures comply with USAID policies and procedures.

REPORTING:

• The FSR Team Lead will report to ATI Deputy Chief of Party.

QUALIFICATIONS:

Required Qualifications:

• Graduate degree in economics, agricultural economics, or related field, and 15+ years of relevant work experience in food security and resilience and private sector engagement.
• In-depth understanding of the agrifood systems in Africa
• Familiarity with USAID’s food security priorities, initiatives and approaches
• Able and willing to work in a rapid pace/extremely demanding environment, and able to multitask.
• Experience engaging the private sector, corporations, and other strategic business stakeholders.
• Experience with grant and subcontract management. budgeting; financial management (tracking, reporting, and accounting); and procurement.
• Experience with activity design, development, and implementation.
• Complete fluency in written and oral English.
• Excellent writing and presentation skills.

go to method of application »

Duties And Responsibilities

• Administer the timely preparation of financial donor reporting and other management reports:
• Prepare financial reports for donors for UN Women offices timely and submit to VGSC Finance Specialists;
• Monitor outstanding donor reports to donors and initiate follow-up actions with Country Offices;
• Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
• Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules;
• Respond to requests to resolve financial data issues;
• Prepare other regular finance indicators or management reports as requested;
• File and archive supporting work papers and documents;
• Regularly communicate with VGSC Finance Specialists;
• Provide budget setup support to permit accurate reports in formats required by Donor (E.g. EU report);
• Provide project staff with training on budget formats for donor-specific reporting requirements.
• Administer and implement financial procedures focusing on timely closure of projects:
• Perform and provide advice for financial project closure of projects for UN Women (UNW) offices;
• Monitor, reconcile and follow up with Country Offices (COs) on status of closed projects not yet financially closed;
• Prepare various reports on project closure status and initiate follow-up actions;
• Ensure proper control of the supporting documents for refunds to donors and general ledger journals;
• Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
• Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules;
• Respond to requests to resolve financial data issues;
• File and archive supporting work papers and documents;
• Regularly communicate with VGSC Finance Specialists.
• Provide accounting and administrative support to the RO Finance team focusing on achievement of the following results for Regional Office support:
• Prepare and review of payment vouchers based on proper supporting documents authorized by the budget owners and project managers;
• Prepare various reports on incomplete/unpaid vouchers and initiate follow-up actions and; corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Support the finance team in the internal and external audits of UN Women offices, as requested;
• Review and monitor month-end and year-end closure checklists and reports submitted by M/COs to ensure completeness, correctness, and timeliness;
• Provide supports, technical advices and assistances to M/COs on finance-related processes, activities and reports and facilitating sharing of good practices among offices;
• Handle budgeting, monitoring and reporting of RO management fund;
• Coordinate and facilitate project audits for projects under RO and project offices, and also support and monitor M/COs project audits in coordination with HQ;
• Facilitate knowledge building and knowledge sharing focusing on achievement of the following results:
• Build and strengthen the capacity of UNW offices in the areas of financial donor reporting and project closure, including conducting trainings in your region;
• Assist and provided input to training materials for the operations / project staff on financial donor reporting and project closure or other related finance items;
• Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by RO Finance Specialist, to ensure that all duties have back-up staff assigned and trained;
• Ensure full compliance with amendments to International Public Sector Accounting Standards (IPSAS). Inform other UNW; Finance users to ensure IPSAS compliance and currency;
• Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure consistency across UNW and harmonization with other UN Agencies. Provide recommendations to Unit head for proposed amendments.
• Perform other relevant duties from time to time as requested by RO Finance Specialist.

Key Performance Indicators

The key results have an impact on the overall efficiency in financial resources management and success in implementation of operational strategies. Accurate analysis and presentation of financial information enhances UN Women's credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making.

• Timely and accurate financial donor reports and other management financial reports;
• Timely and accurate financial project closure;
• Timely response to requests to resolve financial data issues;
• Timely, completed and accurate financial transactions/activities and documentation;
• Timely and accurate advice on UN Women financial rules and regulations;
• Proper control of supporting documents.

Competencies

Core Values

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong accounting skills
• Knowledge of financial rules and regulations, and accounting
• Strong IT skills and proficiency
• Ability to provide input to business processes re-engineering, implementation of new systems
• Ability to administer and execute financial and accounting processes and transactions
• Results and client oriented approach to work
• Strong communication and relationship management skills
• Knowledge of IPSAS and/or IFRS is desirable.

Education And Certification

Required Skills and Experience

• Minimum university Degree in Accounting, Finance or Business Administration;
• Completion of Accounting & Finance certification is an asset.

Experience

• At least 7 years of progressively relevant finance work experience is required;
• Experience in the usage of computers and office software packages (MS Word,
• Excel, etc.) and knowledge of database packages, working experience in web-based ERP financial systems (i.e. SAP, PeopleSoft, Oracle, etc.);
• Demonstrated experience in developing complex financial reports required;
• Experience in developing reports for donors within an international organizational context is an asset;
• Experience working with UNW/UN is an asset.