Jobs at World Federation for Animals

You’ll also play a key role in keeping our operations running smoothly — managing expenses, travel and accommodation, and supporting our Finance and Admin lead on our day-to-day financial processes and bookkeeping.  If you want to work in a purpose-driven organisation, enjoy working across functions, making systems work better, and seeing the tangible results of your contribution, this is the role for you.

Key responsibilities

Monitoring, Evaluation & Impact Reporting

• Support the collection, organisation and analysis of data to track the WFA’s  progress and performance.
• Maintain and update monitoring frameworks, KPIs, and reporting tools.
• Assist with preparing narrative and data-driven reports for funders, trustees, and members.
• Coordinate internal impact updates and help surface success stories and lessons learned.
• Contribute to the development and management of tools and systems that improve how we measure and communicate our impact.

Finance & Administration

• Process invoices, receipts, and staff/volunteer expense claims.
• Support the preparation and scheduling of payments for travel, accommodation and operational costs.
• Help maintain accurate financial records and assist with bookkeeping using tools such as Xero or QuickBooks
• Liaise with external accountants or finance consultants as needed.

Operational support

• Contribute to improving internal templates, processes and operational systems.
• Coordinate travel and accommodation bookings for team members attending events or meetings.
• Support event logistics and keep internal administrative records updated.
• Maintain well-organised digital filing systems and support record-keeping for compliance and audit readiness.

Required skills & experience

Essential

• Good organisational skills, attention to detail with strong written and verbal communication
• Comfortable using spreadsheets, simple finance tools, and cloud-based systems
• Experience with Salesforce or similar CRM system
• Some experience with organisational and finance admin or charity bookkeeping and / or supporting monitoring, evaluation and impact reporting.
• Confident working with data and KPIs to support reporting and performance tracking
• Ability to coordinate travel and logistics for teams or events
• A flexible, hands-on attitude and willingness to learn
• Comfortable working across teams and functions in a small, dynamic organisation
• Proficient in standard office software (Google Workspace, Excel, Word, etc.)

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Working closely with the Chief Development Officer, you will help deliver immediate income priorities while also identifying and cultivating future funding opportunities aligned with our mission and our existing resource mobilisation strategy. This role is ideal for someone with 2–4 years of experience, strong writing and coordination skills, and the ability to manage deadlines with autonomy in a lean, fast-moving organisation, as part of a skilled, values-driven and collaborative team committed to impact.

This role is a rare chance to support the global growth of the animal protection movement — and make a meaningful difference.

Key responsibilities

Current scope

• Review, prioritise and implement delivery of key actions from WFA’s resource mobilisation strategy
• Write and coordinate persuasive concept papers, grant proposals and donor materials 
• Manage active grants of up to $750k, including reporting deadlines, deliverables, and compliance
• Build and maintain strong relationships with current and prospective funders
• Maintain accurate funder records and timelines (e.g. Salesforce, Google Workspace)
• Develop future funding opportunities aligned to strategic priorities (grants/major donors)
• Liaise across the team to gather inputs for concept papers, applications and reports
• Communicate WFA’s mission and successes effectively to funders

Potential scope for role development

• Shape WFA’s future resource mobilisation strategy 
• Co-develop new programmes aligned with strategic priorities of WFA & Funders
• Expand funder engagement and represent WFA externally
• Lead on donor communications and storytelling campaigns

Required skills & experience

Essential

• 2–4 years of relevant experience in grant development or donor engagement
• Proven ability to develop winning proposals and written materials tailored to funders
• Experience managing multiple deadlines and coordinating internal inputs
• Ability to track and meet grant deliverables, reporting, and compliance requirements
• Proven ability to secure grants and donor contributions of $30-150k
• Strong interpersonal skills for supporting donor relationships and internal collaboration
• Excellent written English and attention to detail
• Confidence using systems such as Google Workspace; experience with Salesforce or other CRMs is an advantage
• Self-starter with the ability to work independently in a remote, international team setting