Latest Jobs at Kenya Tea Development Agency (MS) Ltd (Chai Trading Company Limited)

Reporting to Officer Yard Operations, the job holder will be responsible for effective operations of the top loader machine.

Main Duties and Responsibilities

• Daily routine checkup of the machine-engine oil, hydraulic oil, water level.
• Offloading and loading of container cargo as per yard plan.
• Reporting normal/major service when due.
• Reporting any machine defects.
• Minimize running and maintenance costs of Top loader machine.
• Observe safety measures when using the machine to avoid accidents.
• Ensure compliance to quality and food safety sector requirements
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• KCSE holder
• Valid Top loader driver’s certificate from a reputable institution.
• Valid Driving license BCEI (Forklift)
• Minimum of three (3) continuous years of experience in a busy container freight station operations
• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to execute work assigned with minimum supervision
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask.
• Should have ability to solve problems by applying relevant knowledge
• Must have the ability to communicate for both written and oral communication
• Must be able to work under pressure

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Reporting to the Officer, Yard Operations the job holder will be responsible for effective and smooth operations of activities at the yard.

Main Duties and Responsibilities

• Ensuring timely delivery of client cargo and containers at the yard.
• Attending to yard related queries and provide up to date information of all gate-in and gate-outs.
• Assisting yard clerks in following up cargo movements within the yard.
• Ensuring compliance with QHSE requirements by all staff working in the yard.
• Updating clients on real time basis on their cargo status.
• Adhering to all relevant documentation for delivery of cargo to clients at the yard as required by KRA and other government agencies.
• Overseeing the smooth running of yard operations for reconciliations, claims and follow up.
• Preparing daily port operational reports and circulate to management.
• Ensuring adherence to statutory requirements for cargo release at the yard.
• Ensuring compliance with QHSE requirements by all staff working in the department
• Providing prompt and accurate documentation of cargo movement  as per approved procedures and policies
• Following up with KRA, KPA and transporters to ensure that cargo is promptly delivered to yard.
• Ensuring good communication and customer relations both internally and externally such as KPA, KRA, and other government stakeholders to ensure success in port
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor’s degree in Business Related field
• Diploma in Procurement / Logistics and Clearing and forwarding or equivalent
• Minimum of 2 years of experience in port or terminal operations
• Should have thorough knowledge of the relevant industry/sector as well as regulatory requirements affecting the relevant sector
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Should have problem solving and decision-making abilities
• Should be an effective communicator with the ability to handle both internal and external communication
• Should demonstrate ability to identify and respond to risk areas within the department
• Should have effective people management and conflict resolution skills

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Reporting to the Officer, Yard Operations the job holder will be responsible for effective and smooth operations of activities at the yard.

Main Duties and Responsibilities

• Ensuring the clients cargo and containers are well received at the yard.
• Attending to yard related queries and provide up to date information of all gate-in and gate-outs.
• Assisting yard clerks in following up cargo movements within the yard.
• Ensuring compliance with QHSE requirements by all staff working in the yard.
• Updating clients on real time basis on their cargo status.
• Adhering to all relevant documentation for receiving of cargo to clients at the yard as required by KRA and other government agencies.
• Overseeing the smooth running of yard operations on received cargo for reconciliations, claims and follow up.
• Preparing daily port operational reports and circulate to yard management.
• Ensuring adherence to statutory requirements for cargo release at the yard.
• Ensuring compliance with QHSE requirements by all staff working in the department
• Providing prompt and accurate documentation of cargo movement as per approved procedures and policies
• Following up with KRA, KPA and transporters to ensure that cargo is promptly received at the yard.
• Ensuring good communication and customer relations both internally and externally such as KPA, KRA, and other government stakeholders to ensure success in port
• Perform any other relevant duties that may be assigned by the supervisor

 Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor’s degree in Business Related field
• Diploma in Procurement / Logistics and Clearing and forwarding or equivalent
• Minimum of 2 years of experience in port or container freight station
• Should have thorough knowledge of the relevant industry/sector as well as regulatory requirements affecting the relevant sector
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Should have problem solving and decision-making abilities
• Should be an effective communicator with the ability to handle both internal and external communication
• Should demonstrate ability to identify and respond to risk areas within the department

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Reporting to the Operations Manager the job holder will be responsible for effective and smooth operations of activities at the yard.

Main Duties and Responsibilities

• Preparing yard operational budgets.
• Liaising with Government authorities at CLC with regard to cargo related issues
• Attending to yard related queries and providing up to date information of all gate-in and gate-outs.
• Assist yard clerks in following up cargo movements within the yard.
• Ensure compliance with QHSE requirements by all staff working in the yard.
• Take charge of staff administration in the section including shifts, leave scheduling and performance matters.
• Update clients on real time basis on their cargo status.
• Ensuring timely delivery of client cargo at the yard.
• Adhering to all relevant documentation for receipt/delivery of cargo to clients at the yard as required by KRA and other government agencies.
• Overseeing the smooth running of yard operations for reconciliations, claims and follow up.
• Preparing daily port operational reports and circulate to management.
• Ensuring adherence to statutory requirements for cargo release at the port.
• Ensuring compliance with QHSE requirements by all staff working in the department
• Overseeing transporters activities from Port to the CLC
• Attending all KPA meetings on cargo movements on behalf of the company
• Providing prompt and accurate documentation of cargo movement as per approved procedures and policies
• Following up with KRA, KPA and transporters to ensure that cargo is promptly delivered to yard.
• Ensuring good communication and customer relations both internally and externally such as KPA, KRA, and other government stakeholders to ensure success in port
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following

• Bachelor’s degree in Business Related field
• Diploma in Procurement / Logistics and Clearing and forwarding or equivalent
• Minimum of 4 years of experience in port or container freight stations
• Should have thorough knowledge of the relevant industry/sector as well as regulatory requirements affecting the relevant sector
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Should have problem solving and decision-making abilities
• Should be an effective communicator with the ability to handle both internal and external communication
• Should demonstrate ability to identify and respond to risk areas within the department
• Should have effective people management and conflict resolution skills

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Reporting to Accountant, the job holder will ensure proper accounting of all collection in assigned units.

Main Duties and Responsibilities

• Keying of original source documents i.e Manifest, Release Orders, Kwatos & ICMS to Terminal Operating System.
• Receiving of all types of cargo in the system
• Issuance of verification memos
• Issuing of invoices and receipts
• Issuing of gate passes and final release orders
• Providing over-the-counter enquiries on cargo positions and other related queries.
• Managing Cargo stock control and reconciliations.
• Ensure proper documentation in loading and offloading section.
• Maintenance of accurate cargo records
• Safe custody of accountable documents.
• Ensuring reconciliation of physical cargo matches with system records.
• Verification of all accountable documents before releasing cargo.
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• Diploma in Business or related field.
• Two (2) years’ experience in a busy container freight station
• Proficient in use Terminal Operating System, Excel, Ms Word, Kwatos & ICMS.
• Attention to detail and a team player.
• Excellent communication and interpersonal skills.
• Must be able to deliver targets, and a good planner who pays attention to detail
• Must have knowledge  in use of MS office packages
• Should have effective people management and conflict resolution skills

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Reporting to Head of Terminal, the job holder will be responsible for providing comprehensive financial and management accounting service and preparation of timely and accurate financial information..

Main Duties and Responsibilities

• Ensuring accounting activities are in accordance with legal, government and company policies
• Ensuring the  accounting  procedures  of  the  company  conform  to  the  accepted accounting principles
• Monitoring Bank receipts through Bank reconciliations
• Posting of entries to the debtors ledger and the General Ledger
• Preparation of accurate and timely debtor’s statements on monthly, quarterly and yearly basis
• Preparation of budgets for the terminal
• Maintain up-to-date billing system
• Ensuring all services in all outlets are captured and invoices raised on daily basis.
• Reconciliation of debtors’ ledgers on monthly basis and oversee dispatch of statements
• Ensure timely filing of tax and other statutory returns such as corporate tax returns, VAT Returns, withholding VAT and withholding income tax, NHIF, NSSF, PAYE
• Maintain customer invoice files and records
• Provide information to both external and internal auditors
• Participate in formulation and review of accounting procedures and policies
• Timely invoicing
• Preparation of debtors’ aging reports
• Effective communication and maintenance of work relationships
• Verify cash and payment vouchers to ensure accuracy, timeliness and authenticity of payments
• Continuous process improvement of services through efficient working
• Efficient execution of work processes as assigned
• Submission of accurate, timely and relevant reporting
• Ensure maintenance of quality and food safety requirements including regulatory and statutory provisions
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor’s Degree in Finance, Accounting or Business related field
• CPA Finalist or its equivalent;
• A minimum of four (4) years of working experience in a busy container freight station;
• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to execute work assigned with minimum supervision
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask.
• Should have ability to solve problems by applying relevant knowledge
• Must have the ability to effectively communicate both written and oral
• Must be able to work under pressure
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
• Must be able to deliver targets, and a good planner who pays attention to detail
• Must have knowledge in use of MS office packages

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Reporting to the Head of Terminal the job holder will be responsible for overseeing the safety and security of the personnel, materials, buildings and information of the organization from physical assault, fraud and industrial espionage/sabotage.

Main Duties and Responsibilities

• Participate in developing  and implementation of  policies, procedures, standards, training and methods for identifying and protecting information, personnel, property, facilities, operations or material from unauthorized disclosure, misuse, theft, assault, vandalism, tampering, sabotage or loss
• Maintaining close liaison with the Company providing the security services
• Plan, direct, and ensure implementation of comprehensive security systems for protection of individuals, commercial and industrial establishments
• Planning and directing installation of electronic security systems, such as CCTV surveillance, entry controls, burglar alarms, smoke detectors and outdoor perimeter and alarms
• Conducting surprise security drills to check the efficiency of all security measures
• Plan and  coordinate  safety  of  clients  during  tours/travel  with  the  Security  Unit  of  the establishment.
• Managing security guards who ensure the protection of the organization’s facilities
• Develop and enforce security procedures and regulations
• Act as a liaison to all departments on security measures, procedures, and needs
• Supervise direct reports work and other administrative matters;
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor’s degree in security studies, political science, international relations or other relevant field
• Minimum of four (4) years of relevant working experience.
• Must have demonstrated ability to handle departmental budgets, resources, processes, projects and relationships
• Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector
• Must have ability to plan, organize, implement and evaluate departmental goals
• Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Should have strong analytical and be result oriented
• Must have high standards of integrity and ethical practice
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills
• Must  have  ability  to  accurately  plan  work  assignments,  prioritize  tasks  and  deliver deadlines
• Should have problem solving and decision making abilities
• Should be an effective communicator with the ability to handle both internal and external communication
• Should demonstrate ability to identify and respond to risk areas within the department
• Should have effective people management and conflict resolution skills
• Must have knowledge  in use of MS office packages

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Chai Trading Company Limited (CTCL) is a wholly owned subsidiary Company of Kenya Tea Development Agency (Holdings) Ltd based in Mombasa and a market leader in freight management, warehousing, tea trading and logistics.  We are looking for suitable dynamic and highly talented individuals to join our management team in the following exciting and challenging positions at Chai Logistics Centre (CLC) – Nairobi.

Reporting to Head of Terminal the job holder will be responsible for ensuring continuous attainment of the company’s revenue targets securing new customers, maintaining and developing existing accounts.

Main Duties and Responsibilities

• Formulating and implementation marketing strategy and long-term business plans;
• Develop work plan and budgets for the department for approval;
• Overseeing the execution of marketing work plan and budgets;
• Delivery of agreed revenue and objectives on a monthly, quarterly and annual basis,
• Conduct and deliver sales pipelines.
• Identify potential customers and pursue realization of such opportunities leading to revenue for the company.
• Negotiate with customers as per price guidelines applicable to the business units.
• Maintain records of customer details / sales visits and keep management informed.
• Conduct business reviews to ensure customers are satisfied with products and services
• Support Customer Service and work closely with Operations and Documentation on the execution of customer service contracts.
• Provide weekly and monthly reports, data, research and market intelligence to the CFS’S Manager, highlighting business performance, competitive landscape and recommendations
• Track progress against revenue targets and provide weekly and monthly progress reports
• Perform any other relevant duties that may be assigned by the supervisor

Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor degree in Commerce, Marketing option or its equivalent
• MBA (Marketing) will be an added advantage
• Minimum of four (4) years of relevant work experience
• A member of MSK and other affiliated professional body.
•  Strong communication, negotiation and interpersonal skills.
•  Excellent planning and work management skills.
•  Good Market and industry understanding.
•  Strong client management skills.
•  Proactive and result oriented.

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Chai Trading Company Limited (CTCL) is a wholly owned subsidiary Company of Kenya Tea Development Agency (Holdings) Ltd based in Mombasa and a market leader in freight management, warehousing, tea trading and logistics.  We are looking for suitable dynamic and highly talented individuals to join our management team in the following exciting and challenging positions at Chai Logistics Centre (CLC) – Nairobi.Reporting to Head of Terminal, the job holder will responsible for providing overall support and coordination of the network infrastructure and services.

Main Duties and Responsibilities

• Ensuring sound maintenance of network system as per set standards
• Controlling the accessibility of the data in the network
• Providing support services to network users as and when required
• Monitoring and reporting any major malfunction of the network system
• Ensuring safe custody of equipment and network systems
• Participating in network planning, design, development, deployment, and modification.
• Performing preventive maintenance to ensure maximum uptime
• Enforcing of set policies regarding network usage and security
• Evaluating and  identifying   effectiveness  of  current  architecture,  business  security  issues, loopholes and escalate for remedial action
• Monitor and analyze existing Intrusion Detection Systems to identify security issues and recommend areas of update
• Identifying potential threats, weaknesses and implement mitigation protocols for the data center.
• Ensuring the integrity and protection of networks, systems, and applications by technical enforcement of organizational security policies.
• Carrying out systems backup.
• Preparing incidents  reports  and  maintaining  current  knowledge  base  of  relevant  scenarios in the security field
• Perform any other relevant duties that may be assigned by the supervisor

 Knowledge and Skills Required:

The Job holder must possess the following;

• Bachelor of Science, ICT or its equivalent
• Minimum of four (4) years in a Terminal operating system (TOS) freight business entity.
• Related certification in Information and Community Technology from accredited institutions
• Must demonstrate high integrity and ethical practice
• Must demonstrate ability to execute work assigned with minimum supervision
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask.
• Should have ability to solve problems by applying relevant knowledge
• Must have the ability to communicate in both written and oral communication
• Must be able to work under pressure
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
• Must be able to deliver targets, and a good planner who pays attention to detail
• Must have knowledge in use of MS office packages.