Job Opportunities at Flexi-Personnel

Key Responsibilities:

• Calendar Management: Organize and maintain executives' schedules, ensuring efficient time management.
• Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Meeting Coordination: Schedule, prepare agendas for, and facilitate meetings, ensuring all necessary materials are available.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.
• Document Management: Prepare, review, and manage documents, reports, and presentations.
• Project Support: Assist with special projects, research, and data analysis as needed.
• Office Management: Ensure the executive office operates efficiently, handling supplies and office needs.
• Undertake other ad hoc activities that may be assigned from time to time.

Minimum Requirements:

• Ability to fluently speak French and English is mandatory.
• Bachelor’s degree in business administration, Finance, or related field preferred.
• Minimum of 3-5 years of experience in an executive assistant or similar role, preferably in a banking or financial services environment.
• Exceptional organizational and multitasking abilities, strong written and verbal communication skills, proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Proactive problem-solving skills.
• A positive, can-do attitude.

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Key Responsibilities:

• Provide comprehensive administrative support to the bank's management and staff.
• Handle phone calls, emails, and correspondence efficiently and professionally.
• Manage schedules, appointments, and meetings, ensuring timely coordination and communication.
• Maintain and organize confidential files, records, and documentation.
• Assist in preparing reports, presentations, and other necessary documents.
• Coordinate office activities and operations to secure efficiency and compliance with bank policies.
• Greet and assist clients and visitors with a friendly and professional demeanor.
• Perform other administrative tasks as required to support the bank's operations.
• Undertake other ad hoc activities that may be assigned from time to time.

Minimum Qualifications:

• Ability to fluently speak French and English is mandatory.
• Diploma or bachelor’s degree in business administration or related field.
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional appearance and attitude.