Latest Recruitment at Danish Refugee Council

Overall purpose of the role: 

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The Finance Specialist role will be to provide specialized knowledge on finance and Compliance matters and acts as “Technical focal person” to Statutory and project audits. The role provides support and/or technical guidance to country operations while overseeing country activities in all areas of finance, including budgeting and technical support to both finance and non-finance professionals and partners. 

Key Responsibilities: 
R1. Financial Management and Compliance:

• Support the review of the Financial Report and timely delivery of high-quality financial reports to donors and internal reports to colleagues in support of the Finance Manager.
• Collaborate with the Finance Manager on the monthly accounts and the BI transactions detailed Lists reconciliation to minimize the financial risk. 
• Monitor the intercompany account closely and proceed with all booking to projects attaching all supporting documentation from HQ Accountant and business controller.
• Assist the Finance Manager in reviewing adjusting transactions request i.e. re-bookings.
• Responsible for follow-up on major bugs in the system Dynamics for the country, especially the journals posted by the finance team before final approvals, monitoring of advances collected through the system and ensuring that they are liquidated adequately within the required timelines. 
• Ensure that the accounts codes, expense category and all transactions financial dimensions are accurately used to avoid mix-ups in reconciliation and master budget data. 
• Close attention and support for Month End Reconciliation (MER) accounts to ensure that they are monthly reconciled
• Participate in the Finance-Grants Meeting and follow up with the pending Compliance items to be completed
• Be the focal point person for the Master budget, meaning updating this in consultation with finance manager and HOSS, presenting this on a quarterly basis and ensuring it is constantly updated.
• Responsible and ensure on-time creation of project set-up in the DRC ERP System called Dynamics, budget forecast, and/or budget modification.
• Support in partners financial reports review and provide training to partners on budget preparation and financial reporting
• Support the Finance Manager and Area Manager with development of SOPs and localized policies as needed based on identified gaps in organizational policies or based on local requirements
• Responsible for regular quality check of payment requests/ financial documents prior to payment and providing colleagues with clear feedback / guidance on improvement of systems

R2. Support to the Audit processes:

• Support the preparation and consolidation of the project and Statutory audit files and schedules on the Share drive.
• Coordinate the retrieval and sharing of supporting documents to auditors during audit exercise and ensure all required documentation for financial audits in cooperation with Coordination staff and HQ 
• Follow up on the implementation of the recommendations against the issues raised in the management letter for every audit.

R3. Capacity-Building:

• To advise on and promote understanding and application of DRC policies, procedures, and principles as well as other donor compliance finance matters.
• Support the development and implementation of financial management capacity building of staff, both finance and non-finance professionals.  
• Advice staff and Management on the new emerging issues from the dynamic operating environment such as changes in International Accounting & Reporting standards, the Finance Bill/Act, PBO Act, among others, that may affect financial reporting
• Prepare presentations and staff sensitization meetings as a follow up to audit observations and recommendations

NB: The responsibilities listed in the Job Description are not exhaustive and may be readjusted according 

Experience and technical competencies:  

• Strong analytical and conceptual skills.
• Advanced skills in Excel and accounting systems.
• advance knowledge in accounting and financial skills.
• Stable and robust character.
• Experience with international institutions and knowledge of International Public Sector Accounting
• Proven Management and supervision skills, team player and proven commitment to accountability practices. 

Education:

• Degree in Finance or Accounting.
• 5 years’ work experience in finance or accounting
• 4 years in NGO work experience
• Experience in an ERP system is an advantage. 

Languages: 

• Fluency in English 
• Advanced level in Swahili

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Overall purpose of the role:

Under the Supervision of the Protection Team Leader – Child Protection, the incumbent will be in charge of CPIMS+ ensuring compliance with relevant child protection standards including Data Sharing procedures of the children details. S/he will provide technical support to all children protection staff on CPIMS+ as well as support M&E providing statistical reports of child protection activities.  S/he will directly take active role in ensuring the system is functional.   

Responsibilities: 
R1. Child protection Case Management:

• Ensure the Child Protection Information Management System [CPIMS+] Database being used effectively as a case management tool in line with confidentiality and information sharing protocols. 
• Customize the CPIMS+ as required to ensure its relevance to the context in Kakuma Refugee Camp. 
• Produce timely progress reports on activities conducted, including both quantitative and qualitative information, in the camp and provide input into regular situation reports. 
• Assist Child Protection Officers and case workers ensuring that accurate data entry, providing training and capacity-building for child protection and other staff as required.
• Ensure Child Protection Information Management System (CPIMS+) data tools are designed to meet the needs of children in Kakuma refugee camp and Kalobeyei Settlement.
• Regularly monitor the quality of data being input into the CPIMS+, locate and correct data entry and form completion errors. 
• Maintain logs of activities and completed work. 
• Responsible for the management of electronic and hardcopy information relating to the case management cycle, including the administration of the Child Protection Information Management System (CPIMS+) database and providing training and capacity-building for child protection staffs on the use and linkage between case management cycle and Child Protection Information Management System (CPIMS+)
• Ensure the Child Protection Information Management System [CPIMS+] Database being used effectively as a case management tool in line with confidentiality and information sharing protocols. 

R2. Training & Capacity development:

• Training and capacity-building for child protection and other partners on information management systems
• Carry out trainings that build child and community capacity. 
• Mentor and provide ongoing technical support to staff directly involved in case management and taking responsibility for personal learning and competence development. 

R3. Data Analysis and reporting:

• Generate routine reports from CPIMS+, and be responsible for data analysis of Children Protection issues and trends. 
• Work collaboratively with colleagues, partner agencies and other key stakeholders to respond to systemically to issues that impact child safety and well-being through information sharing. 
• Prepare and submit weekly/monthly and feature reports as required and/or contribute to those being prepared by the Officer. 
• Liaise as required with agencies performing related work, including FTR and partner agencies supporting the ongoing development of the CPIMS+ system. 
• Assist in formulation of proposals outlining on the needs of children in Kakuma refugee camp, and participate in broader protection initiatives as relevant. 
• Review of work-plans and participation in drafting of reports and proposal development including logical framework.

R4. Data protection:

• Ensure protection of assets (Data management devices) and confidential data storage for both physical and software documents in appropriate secure locations. 
• Actively protect children in every aspect of work and personal life, by preventing harm and reporting child abuse.

R5. Coordination & Partnership:

• Assist Child Protection Officers in maintaining strong working relationship with all stakeholders including the Government Children Officer, County government, UN agencies and other humanitarian agencies working on CP.
• Participate in community events and celebrations that promote child rights and participation.
• Assist Child Protection Officers in formulating of case management tools. 

Experience and technical competencies: 

• Diploma/Degree in Information Technology or a related field from a recognized institution. 
• 2 years continuous work experience in data management, preferably in an NGO dealing with child protection/or human rights refugee or related organization. Practical experience of CPIMS+ is added advantage. 
• Demonstrated experience and knowledge of IT systems and packages including Microsoft Office and SPSS software. 
• Ability to tolerate cultural, educational and religious diversity in the work place; 
• Ability to work for long hours with minimal supervision. 
• Good team player with excellent interpersonal communication skill. 
• Good analytical and problem-solving skills.
• Demonstrate leadership skills. 
• Ability to work independently with guidelines and clear expectations. 

Education: 

• Diploma/Bachelor’s Degree in (IT, or any other related courses)
• Fluent in written and spoken English and Swahili.