Latest Recruitment at Food For Education

About the Role

• Financial Accountant - Cluster plays a critical operational and financial role in financial reporting, managing supply chain costs, inventory integrity, and accounts payable across a designated cluster of kitchens. Reporting to the Finance Manager, this role bridges financial oversight with kitchen operations—ensuring accurate financial reporting, Cost Per Meal (CPM) analysis, strict stock control, timely vendor reconciliations, and compliance with internal policies, GAAP, and IFRS.

Core Responsibilities

Operational Analysis and Business Partnering

• Manage day-to-day operations ensuring proper tracking, reconciliation and posting of core ingredients , grocery costs, transport costs, energy costs, kitchen consumables , kitchen utilities, health and safety items, labor costs and any other cost per meal related costs.
• Manage Inventory including ensuring proper receipt and transfers, consumption, physical stock take and reconciliation, while ensuring available management tools including Sage and Appsheet are updated timely and accurately.
• Compile, analyse, and generate timely, error-free Cost Per Meal (CPM) and core accounting reports for assigned kitchen units.
• Conduct bi-weekly CPM / CPC review meetings with respective Kitchen Managers (KMs) to identify variance drivers (e.g., Inventory management, food items costing, groceries invoices, program salary etc) and drive timely corrective actions.
• Conduct a weekly check in with the Finance Manager and the Financial Controller on the cluster kitchen Operations.
• Provide bi-weekly CPM updates to the Finance leadership and the actions that have been taken to solve variances noted and process improvements undertaken.
• Provide monthly financial and operational reports for review including inventory reconciliations and proposed/ approved adjustments and obtain signoff by Finance and operations leadership.
• Partner with Operations and HR Business Partners (HRBPs) to review, reconcile, and post program salary inputs for outsourced labour on a bi- weekly basis.

Inventory Oversight & Stock Control

• Perform daily reviews of inventory movements, grocery documentation, and grocery invoice posting to Sage ERP.
• Conduct period and monthly physical stock take, reconcile sub-ledger to General Ledger (GL) accounts, process necessary inventory adjustments, and perform stock valuations.
• Obtain signed-off inventory consumption approvals (via email/AppSheet) from Operations teams, and accurately post consumption into the Sage ERP system.
• Formally document and maintain agreed-upon inventory valuation bases (e.g.,Weighted Average Cost) between Finance and Operations.

Accounts Payable & Vendor Management

• Verify, allocate, and post grocery-related bills and invoices in a timely manner.
• Perform routine Accounts Payable (AP) reconciliations and maintain clear follow-ups on vendor payment status to preserve supplier relations.
• Manage petty transactions, by ensuring correct and accurate costs categorization, support funds requisition and support documentation of all petty cash payments. Confirm supplementary meal allocations, and maintain complete audit-ready filing systems.

Process Improvement & Financial Controls

• Proactively monitor accounting workflows to identify operational inefficiencies, spot errors, and propose cost-saving or process optimization strategies.
• Review accounting systems, policies, and procedures; recommend updates and support the implementation of new financial guidelines, GAAP, and IFRS standards.

Compliance, Stakeholder Management & Audit

• Build strong working relationships with internal stakeholders (Kitchen Managers, HR, Operations, Central Finance) and external vendors.
• Lead audit readiness for both internal and external audits by preparing clear, structured documentation that provides evidence of procedures performed, results, and conclusions reached.
• Perform other ad-hoc financial and operational duties as assigned.

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Role Overview

• The Food Safety Trainee supports the implementation and day-to-day monitoring of food safety programmes within assigned kitchens and schools. Working under the guidance of the Food Safety Associate, the Trainee conducts routine inspections, monitors food safety practices, supports verification activities, and promotes compliance with established food safety standards while developing technical competency.

Routine Food Safety Monitoring

• Conduct routine inspections of assigned kitchens and schools to verify compliance with food safety standards. 
• Monitor compliance with hygiene practices, PPE requirements, housekeeping and sanitation standards.
• Identify food safety deviations and promptly report findings to the Food Safety Associate.

Operational Oversight

• Routinely monitor receiving activities to verify that incoming food and food-contact materials meet established food safety requirements. 
• Monitor storage, food preparation, production, dispatch and food service practices to identify potential food safety hazards.
• Monitor adherence to temperature control, segregation and cross-contamination prevention requirements.

Verification Support

• Support the collection of food, water and environmental samples in accordance with established protocols and sampling schedules. 
• Participate in routine verification activities, traceability exercises and food safety audits. 
• Assist in follow-up of verification findings under the guidance of the Food Safety Associate. 

Follow-up of Corrective Actions

• Monitor implementation and verify completion of agreed corrective actions.
• Escalate overdue or recurring non-conformities to the Food Safety Associate.

Documentation and Reporting

• Complete inspection checklists and maintain accurate food safety records.
• Document inspection findings, observations and assigned corrective actions.
• Provide timely updates on routine inspection findings and emerging food safety risks.

Food Safety Compliance Support

• Support kitchen managers and school teams in implementing food safety programmes and procedures. 
• Reinforce good food safety practices through routine engagement with kitchen and school teams. 
• Assist the Food Safety Associate in developing and delivering food safety training programmes.

Continuous Learning

• Participate in food safety audits, verification activities, traceability exercises and incident investigations.
• Build technical competency in ISO 22000, HACCP, food safety regulations and Food for Education's FSMS.

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Role Overview
The Lab Trainee will undergo a structured six-month training program focused primarily on
microbiological testing with exposure to selected physico-chemical analyses (aflatoxin,
moisture, water quality, and visual assessments). The role is designed to build foundational lab
competencies, provide hands-on experience in food safety testing, and prepare the trainee to
take on an independent lab role.
This is a work-based learning opportunity where the trainee will contribute to day-to-day lab
operations while developing technical and professional skills.

Key Responsibilities

• Support in sample preparation, inoculation, plating, incubation, and colony counting under supervision.
• Assist with hygiene and environmental swabbing in line with zone 1/2/3 protocols.
• Participate in physico-chemical tests: moisture content, aflatoxin screening, water quality checks, and visual quality assessments.
• Accurately record test results in lab logbooks, and reporting templates.
• Draft preliminary Certificates of Analysis (CoAs) for review.
• Observe and support during audits, supplier inspections, and corrective action processes.
• Maintain lab hygiene, safety protocols, and proper use of equipment.
• Participate in an improvement project during the final month of training.

Learning & Competency Areas
Over six months, the trainee will develop:

• Microbiology Competencies:Aseptic technique, media preparation, microbial counts, pathogen detection, hygiene monitoring.
• Physico-chemical Competencies:Moisture determination, aflatoxin screening, water quality testing, visual food quality assessments.
• Operational Competencies:Documentation, CoA drafting, QA/QC principles, linking lab results to corrective actions.
• Soft Skills:Lab discipline, attention to detail, teamwork, professional communication, data integrity, initiative.

Supervision & Support

• Bi-weekly check-ins with the Lab Associate.
• Escalation to Senior Associate;Food Safety & Quality when additional support is required.
• Monthly written and practical assessments to track progress.

Eligibility (Internal Applicants Only)

• Must hold a Bachelor’s degree in Food Safety, Microbiology, Food Science, or a closely related field.
• Current employment with Food for Education for at least 1 year.
• Demonstrated discipline, attention to detail, and ability to follow SOPs.
• Strong interest in food safety and quality assurance.
• Basic computer literacy (Excel, Word, email communication).
• Previous exposure to kitchen audits, hygiene monitoring, or QA and processes will be an advantage, but is not mandatory.

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About Role

• The Food Safety Associate provides technical oversight and leadership for food safety across assigned operational clusters, ensuring effective implementation and continual improvement of the Food Safety Management System (FSMS), regulatory compliance, food safety verification, incident management and continuous improvement initiatives while promoting a strong food safety culture.

Responsibilities
Food Safety Management System Oversight

• Provide technical oversight of food safety programmes across assigned cluster(s).
• Support implementation and continual improvement of the Food Safety Management System.
• Verify compliance with prerequisite programmes (PRPs), regulatory requirements and internal food safety standards.
• Conduct scheduled and risk-based food safety inspections to assess compliance with the FSMS and regulatory requirements

Operational Food Safety Assurance

• Provide oversight of receiving, storage, production, dispatch and food service operations to identify and manage food safety risks.
• Verify the effectiveness of critical food safety controls, including temperature control, allergen management and traceability.

Verification and Validation Activities

• Coordinate food, water and environmental sampling programmes and other food safety verification activities including traceability exercises, mock recalls and withdrawal activities.
• Review laboratory reports and communicate findings to relevant stakeholders.
• Verify implementation and effectiveness of corrective actions.
• Support internal audits, external audits and regulatory inspections.

Non-conformance and Incident Management

• Lead investigations into food safety incidents and non-conformities.
• Conduct root cause analysis and determine appropriate corrective and preventive actions.
• Monitor corrective action implementation, effectiveness and closure timelines.
• Escalate unresolved or high-risk food safety issues.

Training and Technical Leadership

• Support the development and delivery of food safety training programmes.
• Mentor and provide technical guidance to Food Safety Trainees.
• Foster a culture of accountability and responsibility for food safety among kitchen and school staff.
• Promote a strong food safety culture through continuous cross functional engagement.

Performance Monitoring, Reporting and Continuous Improvement

• Analyse food safety performance trends, verification data and inspection findings.
• Prepare and communicate food safety performance reports to the Senior Food Safety Associate and other relevant stakeholders.
• Recommend and drive continuous improvement initiatives based on performance data and identified risks.
• Maintain accurate and up-to-date records of inspections, verification activities, corrective actions and food safety performance metrics.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

• Bachelor's degree in Food Science and Technology or a related scientific discipline.
• Minimum of three (3) years' relevant experience in food safety, quality assurance or quality control within the FMCG industry.
• Demonstrated knowledge and practical experience in implementing and maintaining ISO 22000:2018 Food Safety Management Systems (FSMS) and HACCP principles.
• Professional certification or formal training in ISO 22000:2018, HACCP or Internal Auditing is an added advantage.
• Proficiency in Microsoft Office applications for data analysis, reporting and performance monitoring.
• Demonstrated experience conducting food safety inspections, audits, verification activities and incident investigations, including the management of Corrective and Preventive Actions
• Strong leadership, analytical, critical thinking, decision-making and problem-solving skills.
• Coaching, mentoring and people development skills.
• Excellent communication, stakeholder engagement and technical report writing skills.
• Ability to thrive in a fast-paced, dynamic operational environment.