Latest Recruitment at KenGen Staff Retirement Benefits Scheme

JOB PURPOSE

• The Investment Assistant is responsible for providing operational, analytical and administrative support to the Investments function through investment data management, portfolio monitoring, investment reporting, research support, reconciliation of investment records and maintenance of investment documentation.
• The position serves as an entry-level professional role within the Investments function and provides an opportunity for development of future investment professionals through structured learning and practical exposure to pension fund investment management.

KEY DUTIES AND RESPONSIBILITIES

Investment Operations Support

• Maintain accurate investment records and databases.
• Update portfolio performance information and investment monitoring schedules.
• Assist in reconciliation of investment transactions and investment accounts.
• Support maintenance of investment registers and investment files.
• Assist in tracking investment maturities, coupon payments, dividends and other investment income.
• Monitor settlement of investment transactions and follow up on outstanding matters.

Investment Research and Analysis

• Collect market information and economic data to support investment analysis.
• Assist in preparation of investment research reports and market updates.
• Conduct preliminary analysis of investment opportunities and prepare supporting documentation.
• Support preparation of investment performance reports.
• Assist in monitoring performance of fund managers and other investment service providers.

Investment Reporting

• Compile investment data for periodic management, committee and board reports.
• Support preparation of investment dashboards and portfolio reports.
• Assist in preparation of investment compliance reports.
• Maintain records of investment decisions and related documentation.

Governance and Compliance

• Assist in monitoring compliance with investment policies, procedures and regulatory  requirements.
• Maintain proper custody and filing of investment records.
• Support implementation of audit recommendations relating to investments.
• Assist in preparation of information required by regulators, auditors and consultants.

Stakeholder Support

• Liaise with fund managers, custodians, brokers and other service providers on routine operational matters.
• Assist in responding to investment-related information requests.
• Support member education initiatives relating to investment matters where required.

Other Responsibilities

• Perform any other duties as may be assigned by the Investment Analyst, Senior Investment Officer or Investment & Strategy Manager.

KEY PERFORMANCE INDICATORS

The position shall be evaluated against, among others, the following indicators:

Investment Operations

• Accuracy of investment records.
• Timeliness of reconciliations.
• Completeness of investment documentation.

Reporting

• Timeliness of reports.
• Accuracy of investment data submitted.

Compliance

• Adherence to policies and procedures.
• Accuracy and completeness of records.

Service Delivery

• Timeliness in responding to requests.
• Quality of support provided to the Investments function.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor's degree in Finance, Economics, Actuarial Science or another closely related discipline from arecognized university.

Professional Qualifications

• Actively pursuing at least one (1) of the following recognized professional qualifications, or an equivalent recognized professional qualification: CIFA, CFA, CISI, CPA (K), ACCA.

Experience

• A minimum of one (1) year relevant experience.

Knowledge and Competencies

Technical Competencies

• Basic investment analysis.
• Financial and economic analysis.
• Data management.
• Report writing.
• Microsoft Excel and financial modelling basics.
• Investment performance monitoring.
• Research skills.

Behavioral Competencies

• Analytical thinking.
• Attention to detail.
• Learning agility.
• Communication skills.
• Planning and organization.
• Teamwork.
• Professionalism.
• Integrity.
   

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JOB PURPOSE

• The Procurement Assistant is responsible for providing operational and administrative support in procurement, inventory management, supplier management and contract administration to ensure efficient acquisition of goods, works and services in compliance with applicable laws, regulations and Scheme policies.
• The role serves as an entry-level professional position within the procurement function and supports development of future procurement professionals.

KEY DUTIES AND RESPONSIBILITIES

Procurement Operations

• Assist in processing procurement requisitions and purchase requests.
• Support preparation of requests for quotations, proposals and tender documents.
• Assist in obtaining quotations and supplier responses.
• Support evaluation processes and preparation of procurement documentation.
• Prepare purchase orders and follow up on approvals.
• Track procurement requests and provide status updates.

Supplier and Contract Management

• Maintain supplier records and databases.
• Support supplier due diligence processes.
• Monitor contract implementation and delivery schedules.
• Assist in maintaining contract registers and procurement records.
• Follow up supplier performance issues and escalate where necessary.

Inventory and Asset Management

• Assist in inventory control and stock management activities.
• Support periodic stock counts and reconciliations.
• Maintain inventory records and stores documentation.
• Monitor inventory levels and initiate replenishment requests.

Compliance and Reporting

• Maintain procurement records in accordance with applicable regulations.
• Assist in preparation of procurement reports and statutory returns.
• Support implementation of audit recommendations.
• Ensure proper filing and custody of procurement documents.
• Assist in monitoring compliance with procurement policies and procedures.

Stakeholder Support

• Liaise with user departments on procurement requirements.
• Support communication with suppliers and service providers.
• Assist in responding to procurement-related inquiries.

Other Responsibilities

• Perform any other duties as may be assigned by the Procurement Officer.

KEY PERFORMANCE INDICATORS

• Procurement Efficiency
• Timeliness of procurement processes.
• Accuracy of procurement documentation.

Compliance

• Compliance with procurement procedures.
• Quality of procurement records.

Inventory Management

• Accuracy of inventory records.
• Timeliness of stock reconciliations.

Service Delivery

• Responsiveness to internal customer requests.
• Supplier support effectiveness.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor's degree in Procurement & Supply Chain Management or equivalent qualification from a recognized university.

Professional Qualifications

• Registered student member of KISM and actively pursuing CPSP-K/CIPS or any other recognized procurement professional qualification.

Experience

• A minimum of one (1) year relevant experience.

Knowledge and Competencies

Technical Competencies

• Procurement procedures.
• Contract administration.
• Inventory management.
• Supplier management.
• Procurement documentation.
• ERP procurement modules.
• Public procurement principles.

Behavioral Competencies

• Attention to detail.
• Planning and organization.
• Communication skills.
• Teamwork.
• Customer focus.
• Accountability.
• Integrity.
• Learning agility.

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JOB PURPOSE

• The ICT & Database Assistant is responsible for providing first-level ICT support, maintaining ICT infrastructure, supporting business applications and databases, assisting in system administration, and ensuring efficient operation of the Scheme's ICT environment.
• The position provides an entry-level professional pathway for development of ICT professionals while supporting delivery of reliable technology services across the Scheme.

KEY DUTIES AND RESPONSIBILITIES

ICT Infrastructure Support

• Provide first-level user support for ICT hardware, software and network-related issues.
• Install, configure and maintain computer hardware and peripheral equipment.
• Assist in monitoring the performance and availability of ICT infrastructure.
• Support maintenance of network devices and connectivity infrastructure.
• Assist in troubleshooting and resolution of ICT incidents.
• Maintain ICT equipment inventory and asset registers.

Systems and Database Support

• Support administration of the ERP and other business systems.
• Assist in maintaining system user accounts and access controls.
• Support database administration activities including data validation, backups and recovery processes.
• Assist in maintaining data integrity and accuracy across systems.
• Generate routine system reports and management information.
• Support testing and implementation of system upgrades and enhancements.

Information Security and Business Continuity

• Support implementation of ICT security policies and procedures.
• Assist in monitoring compliance with ICT security requirements.
• Support execution of data backup and disaster recovery procedures.
• Assist in identifying and escalating ICT security incidents.
•  Promote user awareness on ICT security and acceptable use practices.

User Support and Training

• Respond to user support requests within agreed timelines.
• Assist in onboarding and ICT setup for new staff.
• Support user training on ICT systems and applications.
• Prepare user guides and basic ICT documentation.

Records and Documentation

• Maintain ICT records, logs and documentation.
• Assist in preparation of ICT reports and performance statistics.
• Maintain records of ICT incidents and resolutions.

Other Responsibilities

• Perform any other duties as may be assigned by the Senior ICT & Database Officer.

KEY PERFORMANCE INDICATORS

ICT Support

• Response time to user support requests.
• Resolution rate of ICT incidents.
• User satisfaction levels.

Systems Availability

• System uptime levels.
• Timeliness of system maintenance activities.

Information Security

• Compliance with ICT security procedures.
• Timeliness of backup and recovery activities.

Documentation

• Accuracy and completeness of ICT records.
• Timeliness of ICT reports.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor's degree in Information Technology, Computer Science, Information Systems or another closely related ICT discipline from a recognized university.

Professional Qualifications

• Relevant professional certification or demonstrated commitment towards obtaining professional certification in areas such as:
• Microsoft Technologies;
• Networking;
• Database Administration;
• Cybersecurity;
• Cloud Computing;
• IT Service Management;
• or other relevant ICT disciplines.

Experience

• A minimum of one (1) year relevant experience.

Knowledge and Competencies

Technical Competencies

• ICT support and troubleshooting.
• Database management fundamentals.
• ERP and business systems support.
• Network administration basics.
• Information security awareness.
• Hardware and software maintenance.
• Data management and reporting.

Behavioral Competencies

• Customer focus.
• Problem-solving skills.
• Attention to detail.
• Communication skills.
• Teamwork.
• Learning agility.
• Accountability.
• Integrity.
   

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JOB PURPOSE

• The Accounts Assistant is responsible for providing accounting, financial administration and reconciliation support to ensure timely processing of financial transactions, maintenance of accurate accounting records and compliance with applicable financial policies, procedures and reporting requirements.
• The role serves as an entry-level professional position within the Finance function and supports the development of future accounting and finance professionals.

KEY DUTIES AND RESPONSIBILITIES

Financial Transaction Processing

• Process payment vouchers and financial transactions in accordance with approved  procedures.
• Assist in preparation and processing of receipts and banking transactions.
• Verify supporting documentation for payments and financial transactions.
• Maintain accurate records of financial transactions.
• Assist in posting transactions into the accounting system.

Accounts Reconciliation

• Prepare bank reconciliations and follow up on outstanding reconciling items.
• Assist in reconciliation of general ledger accounts.
• Support reconciliation of investment-related financial transactions.
• Assist in preparation of creditor and debtor reconciliations.
•  Investigate and resolve routine reconciliation discrepancies.

Financial Reporting Support

• Assist in preparation of monthly, quarterly and annual financial reports.
• Compile accounting schedules and supporting documentation.
• Support preparation of statutory and regulatory returns.
• Assist in preparation of management reports and financial analysis schedules.
• Maintain proper financial records and documentation.

Budget and Audit Support

• Assist in compilation of budget information and expenditure monitoring schedules.
• Support internal and external audit processes.
• Provide financial records and supporting documentation required during audits.
• Assist in implementation of audit recommendations.

Compliance and Controls

• Ensure compliance with financial policies and procedures.
• Maintain proper custody and filing of accounting records.
• Support implementation of internal control measures.
• Assist in monitoring compliance with statutory and regulatory requirements.

Stakeholder Support

• Respond to routine finance-related inquiries.
• Support engagement with banks, auditors, service providers and other stakeholders on  routine finance matters.

Other Responsibilities

• Perform any other duties as may be assigned by the Financial Accountant.

KEY PERFORMANCE INDICATORS

Financial Processing

• Accuracy of transaction processing.
• Timeliness of payment processing.
• Completeness of supporting documentation.

Reconciliations

• Timeliness of reconciliations.
• Number of unreconciled items outstanding.

Reporting

• Timeliness of financial schedules and reports.
• Accuracy of financial information submitted.

Compliance

• Compliance with financial policies and procedures.
• Audit findings attributable to the role.

Service Delivery

• Responsiveness to finance-related requests.
• Quality of support provided to internal stakeholders.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor's degree in Accounting, Finance or another closely related discipline from a recognized university.

Professional Qualifications

• Actively pursuing CPA (K)/ACCA or any other recognized accounting or finance professional qualification.

Experience

• A minimum of one (1) year relevant experience.

Knowledge and Competencies

Technical Competencies

• Financial accounting.
• Bookkeeping principles.
• Financial reconciliations.
• Financial reporting.
• ERP/accounting systems.
• Budget monitoring.
• Internal controls.
• Microsoft Excel and financial analysis tools.

Behavioral Competencies

• Attention to detail.
• Analytical skills.
• Accountability.
• Planning and organization.
• Communication skills.
• Teamwork.
• Professionalism.
• Integrity

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 JOB PURPOSE

• The Senior Investment Officer is responsible for supporting the formulation and implementation of the Scheme's investment strategy, portfolio management, investment research, performance monitoring, manager oversight and investment reporting to ensure achievement of the Scheme's investment objectives.
• The role provides technical leadership in investment management activities and supports compliance with applicable regulatory requirements, investment policies and governance frameworks.

KEY DUTIES AND RESPONSIBILITIES

Investment Strategy and Portfolio Management

• Support development and implementation of the Scheme's investment strategy and annual investment plans.
• Monitor portfolio performance against approved benchmarks and investment objectives.
• Undertake asset allocation analysis and provide recommendations on portfolio optimization.
• Conduct market research and analysis to support investment decision-making.
• Evaluate investment opportunities and prepare investment appraisal reports.
• Monitor investment risks and recommend appropriate mitigation measures.
• Review performance of external fund managers, brokers, custodians and other service providers.
• Participate in investment due diligence exercises and investment manager evaluations.

Investment Monitoring and Reporting

• Prepare periodic investment performance reports for Management, Investment Committee and Boardof Trustees.
• Monitor compliance with approved investment policies, investment mandates and applicable regulations.
• Analyze economic and market developments and assess their potential impact on the Scheme's portfolio.
• Maintain investment performance databases and reporting systems.
• Prepare investment dashboards and management information reports.

Governance, Risk and Compliance

• Ensure compliance with Retirement Benefits Authority requirements and other applicable regulatory frameworks.
• Support implementation of investment risk management frameworks.
• Monitor adherence to approved investment limits and guidelines.
• Assist in implementation of recommendations arising from audits, reviews and regulatory inspections.
• Support maintenance of sound investment governance practices.

Stakeholder Management

• Liaise with fund managers, custodians, brokers, consultants and other investment service providers.
• Participate in meetings with investment stakeholders and prepare relevant documentation.
• Support member education and stakeholder communication initiatives relating to investments.

Leadership and Supervision

• Provide technical guidance and mentorship to the Investment Analyst and Investment Assistant.
• Support performance management and development of staff within the Investments function.
•  Promote continuous improvement and knowledge sharing within the department.

Other Responsibilities

•  Perform any other duties as may be assigned from time to time by the Investment & Strategy Manager.

KEY PERFORMANCE INDICATORS

• The position shall be evaluated against, among others, the following indicators:

Portfolio Performance

• Achievement of approved investment return targets.
• Performance relative to benchmarks.

Investment Research and Analysis

• Quality and timeliness of investment recommendations.
• Quality of investment appraisal reports.

Compliance

• Compliance with investment policy and regulatory requirements.
• Number and severity of compliance breaches.

Reporting

• Accuracy and timeliness of investment reports.
• Quality of management information provided.

Stakeholder Management

• Service provider performance monitoring effectiveness.
• Stakeholder satisfaction levels.

JOB SPECIFICATIONS

Academic Qualifications

• Bachelor’s degree in Finance, Economics, Actuarial Science or another closely related quantitative discipline from a recognized university.

Professional Qualifications

• Must have completed at least one (1) recognized professional qualification applicable to the role:
• CIFA, CFA, CISI, CPA (K), ACCA or an equivalent qualification and maintain membership in good standing with the relevant professional body.

Experience

• Minimum seven (7) years relevant experience in Investment management, Portfolio management,
• Fund management, Pension fund investments, Asset management or other related investment environment.

Knowledge and Competencies

Technical Competencies

• Investment analysis.
• Portfolio management.
• Asset allocation.
• Financial modelling.
• Investment risk management.
• Performance measurement and attribution.
• Capital markets knowledge.
• Pension fund investment management.
• Regulatory compliance.

Behavioral Competencies

• Strategic thinking.
• Analytical skills.
• Decision making.
• Communication and presentation skills.
• Leadership and mentoring skills.
• Stakeholder management.
• Integrity and professionalism.
• Results orientation.