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  • Posted: Apr 6, 2021
    Deadline: Apr 21, 2021
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  • The Kenya Bureau of Standards (KEBS) has remained the premier government agency for the provision of Standards, Metrology and Conformity Assessment (SMCA) services since its inception in 1974. Over that period its main activities have grown from the development of standards and quality control for a limited number of locally made products in the 1970s to the...
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    Manager- Pre - Export Verification of Conformity to Standards Program (PVOC)

    Grade: KS 4
    Directorate: Quality Assurance & Inspection
    Department: Inspection
    Division: Pre-Export Verification of Conformity to Standards Program (PVOC)
    Location / Workstation: KEBS Head Office, Popo Road, Off Mombasa Road
    Reporting Relationships
    Reports to: Head of Department - Inspection
    Direct reports: Assistant Manager - PVOC

    Indirect Reports:

    1. Principal PVOC Officers
    2. PVOC Officers
    3. Assistant PVOC Officers

    Total number of staff = 10

    Job Purpose

    The job holder Plans, coordinates and reviews strategies and activities that will ensure effective implementation of Pre–Export Verification of Conformity to Standards Programme (PVoC) in line with Legal Notice 78 of 15/07/2005 and KEBS objectives to ensure imported products comply with Kenya standards in order to protect health and safety of consumers and environment.

    Key Responsibilities / Duties / Tasks

    • Managerial / Supervisory Responsibilities
      • Participate in development of the Department’s Work plan and budget
      • Convene technical meetings with stakeholders to prepare and review the list of products covered under the (PVOC) program using the risk assessment in order to ensure products with an impact on safety, health and environment are included.
      • Prepare monthly, quarterly and annual sectional reports.
      • Mentor and coach staff.
      • Participate in the implementation of the performance management system in the section.
      • Participate in departmental and committee meetings as appropriate
      • Plan, Coordinate and monitor the performance of the PVOC service providers using key performance indicators stipulated in the contracts in order to ensure contractual obligations are monitored.
      • Coordinate generation and dissemination of information on PVOC program through public notices, workshops and seminars in order to enhance public awareness on the PVOC program.
      • Coordinate and analysis waiver applications to be presented to Waivers Evaluation Technical Committee for consideration.
      • Prepare a summary of the recommendations of Waivers Evaluation Technical Committee to the Ministry of Industrialization through the National Standards Council and communicate the decisions for implementation.
      • Oversee the preparation of performance and evaluation reports to demonstrate compliance to and achievement of the set objectives in PVOC.
      • Coordinate internal quality audits, root cause analysis and implementation of corrective actions in line with the requirements of International standard ISO 9001 
      • Convene meetings of the senior KEBS management and executives of the PVOC Service providers to review activities undertaken under the program.
      • Prepare and circulate minutes of meetings convened to review the on matters related to Pre export verification of conformity to standards program.
      • Direct the processing of Import Standardization Mark applications in order to ensure that imported products that have a bearing on health and safety being sold in the market have been certified by KEBS through the PVOC program.
      • Identify skills gaps and recommends the appropriate training programs to bridge the gap.
      • Appraise the staff deployed in the PVOC Section using balanced score cards in order to recommend for rewards and promotions.
    • Operational Responsibilities / Tasks
      • Participate in defining strategies for the corporate plan aligned to vision 2030.
      • Prepare and circulates minutes of meetings convened to review the on matters related to Pre export verification of conformity to standards program.
      • Direct the staff in PVOC section in responding to queries and appeals relating to the PVOC program in order to ensure that they are addressed within the set timelines and advise KEBS management on emerging issues on PVOC.
      • Develop performance monitoring tools and ensures that they are implemented to improve productivity
      • Prepare and circulates minutes of meetings convened to review the on matters related to Pre export verification of conformity to standards program.
      • Approve PVOC operating procedures to ensure they are adequate before implementation.
      • Participate in developing the pricing/costing criteria for the organization’s services.
      • Determine the requisite staffing levels and recommends for provision of human resources for delivery of Sectional objectives.
      • Manage and disseminate PVOC information in line with corporate communication policy for purposes of updates and continual improvement.
      • Communicates findings of performance to staff to ensure continual improvement.
      • Communicates PVOC performance to management as input into the overall corporate achievements.
      • Identify staff development needs and Works with the Human resource department to address the gaps in competencies defined in the job specifications.
      • Participate in the interview process during recruitment of new staff for PVOC to ensure that qualified personnel are engaged.
      • Ensure handling of customer enquiries, complaints and appeals in relation to KEBS services to enhance customer satisfaction levels.
      • Validate information being disseminated to customers and inspection staff in order to ensure correct and accurate information is available to program users.
      • Plan for sensitization and education of the Stakeholders on the application of standards and implementation of PVOC program through workshops to enhance understanding and improve quality of imported products.
    • Job Dimensions:
      • Financial Responsibility:
      • Development of budgets
      • Monitor implementation of budgets
      • Ensure revenue collection.
      • Responsibility for Physical Assets
        • Responsible for physical assets assigned by the institutions.
        • Provide oversight for physical assets assigned to the Section.

    Decision Making:

    • Makes strategic, operational and financial decisions.
    • Assigns work to subordinates
    • Plans the work of subordinates
    • Monitor subordinates work performance
    • Appraises/evaluates subordinates performance

    Working Conditions:

    • Predominantly works in the office

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

    • Bachelor’s degree in Engineering, Animal Husbandry, Food technology, Textile technology, Chemistry, Biochemistry, Agriculture, Microbiology, Physics field,
    • Relevant master’s degree will be an added advantage.

    Professional Qualifications / Membership to professional bodies

    • Gazetted Inspector.
    • Gazetted Prosecutor.
    • Registered with a professional body
    • Lead Auditor in quality management systems.
    • Standards Act and other related Regulations
    • Conformity assessment requirements
    • Product inspection and sampling techniques to ISO/IEC 17020
    • Certificate in Supervisory Course lasting not less than two (2) week from a recognized institution
    • Previous relevant work experience required.
    • At least eight (8) years relevant work experience with three (3) years in a managerial position.

    Need to know: Attributes:

    • Standards Act and related regulations
    • Inspection techniques.
    • Quality management best practices
    • Statistical techniques
    • Strategic planning
    • Budgeting and budgetary controls
    • Staff performance monitoring and evaluation methods
    • Leadership skills
    • Management skills
    • HR skills for non-HR
    • Project management skills
    • Financial skills for non-financial
    • Analytical skills
    • Negotiation Skills

    Interpersonal skills

    • Time management
    • Communication skills
    • Leadership skills
    • Team player
    • Attention to detail
    • Innovative
    • Critical thinking
    • ICT proficiency
    • Conformity assessment requirements
    • Pre-shipment assessment schemes
    • Organizational operations
    • Investigation skills
    • Prosecution skills

    go to method of application »

    Officer, Quality Assurance

    Grade KS 8
    Corporation/Organization Kenya Bureau Of Standards
    Directorate Quality Assurance And Inspection
    Department Quality Assurance
    Division Quality Assurance
    Section / Unit

    1. Civil and Electrical
    2. Mechanical and Textile
    3. Chemical
    4. Food
    5. Agriculture and Beverage

    Location / Work Station KEBS Head Office, Popo Road, Off Mombasa Road
    Reporting Relationships
    Reports to Senior Quality Assurance Officer
    Direct Reports N/A
    Indirect Reports N/A

    Job Purpose

    Implements conformity assessment systems based on approved specifications in inspection and certification of locally manufactured and imported products in specific sectors within the section including but not limited to: Mechanical, Civil, Building & Construction, Textile & Leather, Electrotechnical engineering; chemical, petrochemical, food and agriculture.
    This is to facilitate local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

    Key Responsibilities/ Duties / Tasks

    • Managerial / Supervisory Responsibilities
      • N/A
    • Operational Responsibilities / Tasks:
      • Implements conformity assessment systems based on Kenya Standard or approved specifications for the purpose of realization of sustainable development goals, Kenya vision 2030 and African Union Agenda 2063 and promote market access of Kenyan products;
      • Develops over 2,000 products in Kenya through implementation of standards within specific sectors in the section which are key to the achievement of the Agenda 2063, Kenya Vision 2030 and the Sustainable Development Goals;
      • Monitors the conformity assessment systems and legal requirements to safeguard health and safety of consumers and protection of environment;
      • Prepares reports on compliance of locally manufactured products with regulatory and statutory requirements within specific sectors in the section;
      • Implements the resource mobilization strategies to increase revenue base and ensure financial sustainability within specific sectors in the section;
      • Develops and monitors individual performance targets in line with strategic plan to ensure realization of organizational objectives within the section;
      • Executes contractual services requested by industry to ensure compliance of products to relevant standards within the section;
      • Implements, maintains, monitors & evaluates and improves Management systems adopted by KEBS for the purpose of ensuring efficiency and sustained customer satisfaction within the section;
      • Implements workplans, medium term expenditure framework, and procurement plans within the section;
      • Implements product certification schemes of supervision and control in the section in order to facilitate manufacturing,
      • trade, protect environment and health and safety of the consumers;
      • Inspects and assesses factories for product compliance and gives feedback to the manufacturers and guides in implementation of corrective actions by manufacturers whose products fail to comply with the requirements of relevant standards within the section;
      • Prepares factory inspection reports for consideration by Assistant Manager, Quality Assurance;
      • Provides sector specific data for use in the review of Standards in the National and Regional standard development process in order to address emerging issues;
      • Prepares justifications for firms seeking certification to Diamond Mark and submits to the Assistant Manager, Quality Assurance for consideration;
      • Conducts risk profiling and analysis of locally manufactured products within specific sectors in the section and implements strategies for the safeguarding of the health and safety of consumers;
      • Tracks payments of Product Certification and Testing fees to ensure all payments due to KEBS are collected;
      • Implements of business continuity strategies to ensure resilience and sustainability of processes, products and services; and
      • Implements sectional strategies, and product certification procedures for locally manufactured products to ensure health and safety of consumers; and protection of the environment.

    Job Dimensions:

    1. Financial Responsibility
      1. Responsible for revenue generation
    2. Responsibility for Physical Assets
    3. Responsible for physical assets in the section; including but not limited to the field test Equipment, ICT
    4. Equipment, Office Furniture and equipment.

    Decision Making / Job Influence

    1. Makes operational decisions within the section

    Working Conditions

    1. The job is predominantly field/factory based and involves travelling within country for industry engagements forums and meetings, and occasional travels outside the country for Product Certification functions.
    2. Exposure to hazardous chemicals and materials, and hostile working environment in the field and factory.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic qualifications

    • Bachelor’s degree in Science, Technology, Engineering and Mathematics (STEM)

    Professional Qualifications / Membership to professional bodies

    Registration with relevant professional bodies, e.g.:

    1. Chemistry society of Kenya;
    2. Physics society of Kenya;
    3. Engineers Board of Kenya;
    4. Food Nutrition and Dietetics Board;
    5. Kenya Institute of Food Science and Technology;
    6. Computer Society of Kenya;
    7. National Quality Institute or any other relevant body;
    8. Any other relevant professional body;

    Gazetted Inspector

    • Previous relevant work experience required.
    • N/A

    Functional Skills, Behavioral Competencies/Attributes:

    Functional Skills and competence

    1. Quality Inspection and Systems auditing Skills;
    2. Skills to apply Statistical quality control tools
    3. Negotiation skills;
    4. Prosecution skills;
    5. Project Management;
    6. Financial Management;
    7. Information, communication, and technology skills;
    8. Presentation skills;
    9. Report writing;
    10. Analytical skills; and

    Behavioural:

    1. Problem solving skills;
    2. Time management skills;
    3. Communication skills; and
    4. Interpersonal skills.

    go to method of application »

    Officer, Inspection

    Grade KS 8
    Corporation/organization Kenya Bureau of Standards
    Directorate Quality Assurance and Inspection
    Department Quality Inspection
    Division N/A
    Section / Unit Entry Points – Inland Container Deport Embakasi(ICDE), Jomo Kenyatta International Airport(JKIA), Kilindini, Mombasa, Lungalunga, Taveta, ICDN Naivasha, Isebania, Namanga, Busia, Malaba, Liboi, Moyale, Mandera
    Location / Work station Entry Points – Inland Container Deport Embakasi(ICDE), Jomo Kenyatta International Airport(JKIA), Kilindini, Mombasa, Lungalunga, Taveta, ICDN Naivasha, Isebania, Namanga, Busia, Malaba, Liboi, Moyale, Mandera
    Reporting Relationships
    Reports to: Principal Officer, Quality Inspection
    Direct reports: NA
    Indirect Reports: NA

    Job Purpose

    Carries out Inspection activities and Services in the section to ensure that imported products comply with approved National, Regional and International Standards according to the Standards Act Cap 496 and KEBS strategic plan, by monitoring and evaluating quality inspections of imported products in Kenya to ensure safety of Kenyans, protect the environment and promote fair trade.

    Key Responsibilities / Duties / Tasks

    • Managerial / Supervisory Responsibilities
      • N/A
    • Operational Responsibilities / Tasks
      • Carries out visual checks on the imported goods to confirm specified requirements in the applicable standards have been met;
      • Releases imported goods that show compliance with specifications of the applicable standard by issuing a certificate of release in accordance with Standards Act CAP 496 Laws of Kenya;
      • Recommends for rejection of goods that fail to comply with Kenya standards, East African standards and approved international standards in critical parameters by filling out seizure notification;
      • Recommends for release of goods under seal to established manufacturer/importer whose goods is cleared through the green channel by the Kenya Revenue Authority (KRA) and has no impact on health, safety and environment for destination inspection to avoid congestion at the entry point;
      • Offers technical advisory and inspection services to clients/importer that need reassurance and assistance in exporting or importing goods worldwide;
      • Participates in re-export of goods that have not been allowed into the country by ensuring that the importer has prepared export entry documents and that the goods leave the country;
      • Draws samples and ensures safe handling from the point of sampling to dispatch to laboratories;
      • Participates in the development and implementation of inspection Risk management system by using previous imports data in order to reduce the likelihood of releasing goods that have impact on health, safety and environment;
      • Provides information necessary for development of new Kenya standards or review of existing ones;
      • Ascertain rectification/rework as may be applicable for goods that fails to comply with Kenya standards in non-critical parameters;
      • Participates in carrying out of training need assessment in order to identify performance requirements and the knowledge, skills, and abilities needed to achieve the departmental goals and objectives;
      • Investigates and prepare Criminal Record files for prosecution of importers who are found importing substandard goods through the entry point to prevent dumping of substandard imported products into the Kenyan market;
      • Keep inspection records and data on products released, sampled, rejected and reshipped, as a way of documenting evidence of inspection activities and evaluate progress in the station;
      • Provides feedback on customer complaints and enquiries in order to improve on customer service delivery;
      • Participates in corporate and sectional internal quality audits and ensure corrective actions are carried out in accordance with the requirements of International standards ISO 9001; and
      • Inspects and ensure that pre-verification of conformity covered products not accompanied with certificate of conformity pays a penalty fee equivalent to 15% of cost freight and insurance (CIF) values of the goods.

    Read more HERE

    go to method of application »

    Officer, Market Surveillance

    Grade KS 8

    Directorate Market Surveillance

    Department

    1. Agrochemical
    2. Engineering

    Division Mechanical & Textiles Engineering, Electrical & Civil Engineering, Food, Agriculture, Chemical Section / Unit Mechanical Engineering, Civil Engineering, Electrical Engineering, Food &Agriculture, Chemical

    Location / Work station KEBS Headquarters Nairobi
    Reporting Relationships
    Reports to: Principal Market Surveillance Officer
    Direct reports: N/A
    Indirect Reports: NA

    Job Purpose

    The job monitors and evaluates quality and compliance of locally manufactured and imported products in the Kenyan market to ensure effective and efficient implementation of Market Surveillance strategies and procedures to ascertain that the products comply with approved Kenya, Regional and International Standards to support development of industries in the Kenya, prevent proliferation of substandard products in the market, protect local manufacturers from illicit trade, prevent dumping of substandard products from foreign countries, and Protection of consumer right as envisaged in Article 46 (a, b & c) of the Constitution of Kenya 2010 and the Standards Act (Cap 496 Laws of Kenya) for the achievement of the African Union Agenda 2063, the Kenya Vision 2030, and the KEBS strategic objectives.

    Academic Qualifications

    Bachelor’s Degree in Science, Technology, Engineering and mathematics (STEM).

    Read Full Job Description HERE

    go to method of application »

    Standards Officer

    Grade KS 8
    Directorate Standards Development
    Department Standards Development and Trade
    Division Mechanical, Textile & Leather, Chemical, Food, Agriculture, International/Regional/EAC Trade Section / Unit Mechanical, Civil, Building and Construction, Textile, Leather, Electrical, Metrology, ICT, Chemical, Environment, Petrochemicals, Food Safety and Hygiene, Processed food, Agriculture, Health, Safety, and related services, Tourism, Consumer and Education, Management Systems and Information Governance Standards

    Location / Work station KEBS HQs, Popo Road, Off Mombasa Road

    Job Purpose

    Responsible for the development of Standards and other guiding deliverables (Publicly Available Specifications (PAS), Technical Reports (TR), Company standards and National workshop agreements (NWA)) in sector specific industry and trade processes for the purpose of facilitating local, regional, and international trade and promoting innovation in Kenyan Industries for the realization of KEBS vision of becoming global leader in standard-based solutions that deliver quality and confidence while protecting the environment and entrenchment of a culture of quality. Articulates Kenya’s position in Standardization, Metrology and Conformity Assessment (SMCA) in regional and
    international fora to promote innovation, trade, and quality life.

    Read Full Job Description HERE

    go to method of application »

    Officer, Metrology Officer

    Grade KS 8

    Directorate Metrology and Testing

    Job Purpose

    Implements testing and calibration of precision instruments, gauges and scientific apparatus, determination of their degrees of accuracy by comparison with international standards; conduct scientific research on emerging measurement technology and dissemination of new measurement units and methods for traceability the assigned section. This is to promote comparability of measurements and related activities with the view of facilitating local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

    Read Full Description HERE

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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