Career Opportunities at Mount Kenya University

Job Summary:

• Providing effective front line customer service on human resource related issues.
• Issuance of documents from the Human Resource Directorate to concerned staff and effecting the same in the physical file and in the HRMIS.
• Ensure timely implementation of the University Management resolutions for updating of records and facilitation of payroll instructions.
• Review and recommend areas of automation within the Human Resource Management Information System for improved human resource services across the University.
• Generate reports from the Human Resource Management Information system as required to facilitate decision making by the University management.
• Organize and maintain all records of all categories of staff i.e. Fulltime, Contract, Temporal Associate and Adjunct Faculty, External Examiners or any other category of staff approved by the University Management.
• Perform quarterly HR file audits to ensure that all required documents are in employee files as per Quality Management System (QMS) guidelines.
• Updating the internal Human Resource Management Information System (HRMIS) database.
• Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

• Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
• 3 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

• Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
• Possess human resource management knowledge and expertise, especially on HRMIS;
• Should be a self-starter, self-motivated and self-controlled
• A team player with strong follow-up skills
• Capacity to work under pressure to meet strict deadlines;

Terms and Conditions of Service:

• Successful candidates shall be offered a competitive remuneration package in accordance with the Mount Kenya University terms and conditions of service.

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Job Summary:

• Conduct Monthly/ Quarterly/ Bi-annual or annual reviews of staffing levels in every section to determine the best human resource strategy prior to recruitment.
• Cross-examine staff establishments received from the Academic and Administration Planning and Institutional Advancement Divisions prior to submission to the University Management Board.
• Ensure the University obtains and retains the human resources it needs in line with the University’s policies and procedures.
• Ensure that the turnaround time for filling of vacancies created through separation of staff is practical to enhance business continuity.
• Effectively manage the recruitment and selection process.
• Promote equality and diversity as part of the university culture in recruitment.
• Facilitate all interviews for staff promotion in consultation with the respective process owners in line with the University Statutes and Schedules.
• Create, organize, plan, and present various forms of on-boarding, orientation, and skills training for employees ensuring submission of induction reports to enable continuous improvement.
• Assesses training and development needs through surveys, interviews, focus groups, and communication with section heads on a regular basis to develop new training programs or modify and improve existing ones.
• Develop and implement staff training and development programs and budgets.
• In liaison with the Performance Management Committee, implement the performance management system by ensuring that performance across the University is deliberately planned, monitored and evaluated.
• Coordinate staff performance appraisals across the campuses and ensure that the necessary remedies are implemented.
• Ensure employee potential is maximized by encouraging cross-team activities and participation in coaching and mentorship programmes.
• Advise staff members on career development matters in line with the University’s Schemes of Service.
• Guide staff on all training procedures including application, bonding, progress reports and study leave.
• Develop a knowledge management plan to promote data literacy and enable knowledge sharing and collaboration within the University.
• Develop succession planning programs and strategies aimed at creating a pool of trained workers for advancement to key positions with the intention of safeguarding the University against any contingencies relating to the exit of key staff.
• Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

• Holder of a Master’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
• 5 years’ experience in Administration at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

• Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
• Possess strong strategic planning and change management skills;
• Capacity to work under pressure to meet strict deadlines;
• Possess firm, fair and transparent management style; and
• Be a creative, ethical, innovative and transformative leader

Terms and Conditions of Service:

• Successful candidates shall be offered a competitive remuneration package in accordance with the Mount Kenya University terms and conditions of service.

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Job Summary:

• Be actively involved in the recruitment activities by preparing job descriptions, job advertisements, managing the recruitment database, recruitment and hiring process.
• Effectively conduct placement ensuring that new employees have complied with and submitted all the requirements for onboarding.
• Conduct background checks and authentication of certificates to facilitate decision making during confirmation.
• Preparation of employment contracts for Fulltime staff, Associate faculty, Adjunct Faculty and External Examiners letters or any other category of staff as approved by the University Management or Senate.
• Provide feedback to interviewed candidates upon conclusion of the selection exercise.
• Initiate the performance evaluation process for staff whose contracts are due for renewal for consideration of respective recommendations by the University Management Board.
• Preparation of contracts that have been approved by the University’s Management Board.
• Develop and review training evaluation instruments and evaluate the effectiveness of training programs, including instructors, providing recommendations for improvement.
• Liaise with the instructors and develop and organize training manuals, multimedia visual aids, and other educational materials.
• Schedule participants into training sessions and follow-up to submission of training reports.
• Maintain staff training records and a skills inventory for the University.
• Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

• Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
• 5 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

• Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
• Possess human resource management knowledge and expertise;
• Capacity to work under pressure to meet strict deadlines;

Terms and Conditions of Service:

• Successful candidates shall be offered a competitive remuneration package in accordance with the Mount Kenya University terms and conditions of service.

go to method of application »

Job Summary:

• Providing effective front line customer service on human resource related issues.
• Issuance of documents from the Human Resource Directorate to concerned staff and effecting the same in the physical file and in the HRMIS.
• Ensure timely implementation of the University Management resolutions for updating of records and facilitation of payroll instructions.
• Review and recommend areas of automation within the Human Resource Management Information System for improved human resource services across the University.
• Generate reports from the Human Resource Management Information system as required to facilitate decision making by the University management.
• Organize and maintain all records of all categories of staff i.e. Fulltime, Contract, Temporal Associate and Adjunct Faculty, External Examiners or any other category of staff approved by the University Management.
• Perform quarterly HR file audits to ensure that all required documents are in employee files as per Quality Management System (QMS) guidelines.
• Updating the internal Human Resource Management Information System (HRMIS) database.
• Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

• Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.
• 3 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

• Possess effective communication, persuasive and interpersonal skills, as well as logical and sound decision making ability;
• Possess human resource management knowledge and expertise, especially on HRMIS;
• Should be a self-starter, self-motivated and self-controlled
• A team player with strong follow-up skills
• Capacity to work under pressure to meet strict deadlines;

Terms and Conditions of Service:

• Successful candidates shall be offered a competitive remuneration package in accordance with the Mount Kenya University terms and conditions of service.

go to method of application »

Job Summary:

• Assist with day to day operations of the HR functions and duties.
• Assist in the management of interns and students on attachment at the University in accordance with the requests received from the departments and directorates in need.
• Assist in the onboarding process of interns and attachés across all campuses.
• Assist in management of payroll by providing relevant employee information from the directorate.
• Assisting in preparation of human resource documents relating to appointment, contract renewal, transfers in line with University Management Board resolutions.
• Assist in the management of leave and medical records.
• Generate regular reports on employees whose contracts are to expire by the 5th of every month.
• Receive and compile exit interview forms for data analysis.
• Provide clerical and administrative support to both employees and the HR directorate.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Perform any other duty as may be assigned by the immediate supervisor.

Position Requirements:

• Holder of a Bachelor’s degree in Human Resource Management (HRM) or equivalent from a recognized University.

OR

• Higher Diploma in Human Resource Management or relevant area of specialization
• 3 years’ experience at the University level or at a similar position in a recognized institution.

Skills and Core Competences:

• Proficiency in all MS Office packages and Human Resource Information System.
• Experience in labour laws, procedures and policies.
• Good attention to detail.
• Good interpersonal skills with proven ability to relate to the internal customers.
• Ability to work and deliver to deadlines.