Jobs at Independent Medico-Legal Unit (IMLU)

Objective of the Consultancy

• The overall objective of this short-term consultancy is to conduct the midterm strategic plan review. During the review process, the consultant will document and propose appropriate approaches of achieving the goal of the strategic plan.
• This independent assessment is to be structured against the standard OECD-DAC evaluation criteria (relevance, coherence, effectiveness, efficiency, impact and sustainability), with the evaluation of impact converted into progress to impact, given that this is a formative, midterm assessment.
• A crosscutting criterion of gender, environment and climate responsiveness should be applied as well. Under each criterion, the focus of the assessment should be guided by key assessment questions and detailed sub-questions. The assessment will employ a combination of both primary and secondary data sources, including relevant documentation, a survey and interviews. The evaluation should be guided by the institutional strategic framework premised on its underlying Strategic Objectives.

Specific Objectives:

• Assess the extent to which the IMLU strategic plan is relevant to the targeted stakeholders, coherence in line with wider contextual issues in Kenya including the policies and governance affecting the human rights spectrum. This will be done by assessing the level of achievement of the expected results as outlined in the institutional results framework.
• Assess the approach taken by the programme and the extent to which the activities are delivering attainment of the intended objectives of the strategic plan.
• Assess the level of efficiency of IMLU Programme;
• Document strategic challenges, lessons learnt and key recommendations for achievement of the 2026 strategic objectives;
• Assess the extent to which the strategy has mainstreamed gender, environment and conflict.
• Assess IMLU’s sustainability approach, given the dwindling donor funds and diverse priority areas for development partners and provide recommendations towards the growth and sustainability of IMLU.

Scope of Work

The consultant firm will be expected to conduct a countrywide survey with a representative sample size from each county targeting both the victims and survivors of human rights violations. In addition to these, both state and non-state agencies in the struggle against torture including but not limited to the criminal justice agencies, CSOs, LSK etc. will form key part of the participants in the evaluation exercise. The evaluation exercise will sort information around the following outcome areas from our strategic plan:

• Accountability mechanisms to prevent torture and related violations
• Redress, rehabilitation and socio-economic empowerment
• Institutional strengthening to be a Center of excellence in torture response and accountability. These will include a review of the Resource Mobilization plan and its contribution to IMLU sustainability.

The evaluation will also analyze the context in which our operations are implemented and advice on best strategies of delivering on our mandate for the next 2.5 years remaining in our strategic plan. In addition to these, the consultancy shall:

• Hold an inception meeting with the management to harmonized expectations.
• Review the strategic plan and the monitoring framework for the strategy including other relevant secondary material required for the evaluation.
• Develop and inception report with a clear sampling frame, evaluation matric and key data collection tools.

Key Deliverables

The following are key deliverables for the consultancy firm;

• Develop a detailed inception report with a clear evaluation methodology not limited to evaluation framework, sampling frame, data collection tools, and budget.
• Comprehensive evaluation report
• A results framework for the remining 2.5 years with key recommendations per each output and respective indicator
• Power point presentation of the evaluation reports
• Dissemination of findings/ report in a validation workshop organized by IMLU.

Timelines

• The duration of the assignment will be 15 days over a period of two months. This evaluation study will begin in the month of May 2024; however preliminary works may begin earlier such as development of the inception report. The final report incorporating feedback from IMLU team will be submitted 10 days after presentation of the preliminary findings. A validation meeting will be convened with key stakeholders

Future use of Data

• During data collection exercise, the consultant should take in to consideration the do-no-harm, survivor centered, gender and safeguarding principles. Due to the level of sensitivity of the data collected, it will be paramount that the consultant adheres to IMLUs data protection policy and the Data protection Act of Kenya.
• All data collected will be sole property of IMLU. The consultant must not use the data for their own research purposes, nor license the data to be used by others, without the written consent of IMLU. The raw and synthesized data will be shared with IMLU for future use in the forms/ format agreeable with the consultant.

Requirement and Competencies

Functional Competencies

The applicant(s) in the consultancy firm should possess the following;

• Expert knowledge of human rights, legal framework, health and the law;
• Experience of conducting strategy evaluations
• Ability to research and write at a high level;
• Expert knowledge of governance processes;
• Ability to research and conduct interviews with key informants; and
• Experience in the usage of mobile data collection, data analysis and data visualization software’s.

Core Competencies:

• Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
• Strong organizational skills;
• Ability to work independently, produce high quality outputs;
• Sound judgment, strategic thinking and the ability to manage competing priorities;
• Demonstrates integrity by modeling IMLUs values;
• Promotes the vision, mission, and strategic goals of IMLU;
• Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Education

• The lead consultant should have minimum master’s degree in law, statistics, gender, communication or other social sciences.
• Minimum of 5 years’ demonstratable experience in research, implementation and review of strategic plans, conducting evaluation multi-project evaluations and or in human rights field especially in torture and ill treatment in Kenya.
• The consultant / firm must have demonstrated consultancy track record and be recognized as seasoned professional with a high degree of proficiency, extensive experience in the field of human rights

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Scope of Work

• The primary responsibility for procurement rests with procurement committee to comply with the set policies and adhere to general principles such as making reasonable efforts to ensure service providers are aware, adhering to a defined process, and collecting appropriate documentation. The consultant/ consultancy firm will be expected to conduct a procurement management training to 19 staff, with emphasis on strategic procurement, planning, tendering process, contract management, cost management, e-procurement, risk management, ethics & conflicts in procurement among others.et. The consultant(s) will be expected to conduct a pre and post training assessment to gauge the level of understanding of the staff on procurement management and do a write up with recommendations for consideration including but not limited to key principles of value for money, cost efficiency and prudent procurement process.

Intended Outcome

The intended outcome of the consultancy is to ensure that:

• The capacity of IMLU’s staff is strengthened on procurement matters in relation to donor requirements.

The following are key training areas:

• Develop annual procurement plans extracted from their annual budgets so as to ensure coordinated implementation which complies with donor requirements and IMLU’s finance policy manual.
• Share knowledge of the relevant government policies, proclamations, and regulations regarding supplies, procurement, importation, tax related issues to ensure IMLU remains compliant, fully and continuously.
• Procurement methods and strategies and contract administration issues in line with donor requirements to embrace accountability of IMLU policy and procedures.
• Key procurement tenets – value for money, cost efficiency, cost management, fairness, integrity and transparency / do-no-harm.
• Supplier pre-qualification; calls for tender; requests for proposals and quotations, evaluation of supplier performance
• Contract management: mutual contractual responsibilities and liabilities; specification for goods and service delivery levels; terms of payments; delivery locations and timelines; warranties and after-sale services etc
• Web-based procurement workflow systems
• Developing on-line tools for staff reference on procurement/service charter
• Asset disposal process and best practise

Timelines

• The trainer/facilitator will have to provide IMLU with a training plan for implementing the training that will articulate the overall requirements of the ToR including proposed methodology and work plan.

Qualifications

The consultant should meet the following minimum requirements:

• Bachelor's Degree + 3 years’ consultancy experience or Master's Degree + 1 years’ experience in Procurement, Logistics, Business Administration and Finance.
• Membership of a professional body such as KISM, CIPS
• Demonstrated working knowledge of donor funded procurement and contract procedures
• Demonstrated understanding of public procurement legislation, regulations, and procedures

Submission of Bids

IMLU invites interested individuals and firms (consultancy) to submit the following documents (Not exceeding 6 pages).

• Expression of interest (EoI) outlining how the trainer/facilitator meets the selection criteria and their understanding of the ToR.
• A summarized description of the scope of work and the intended methodology to be used as well as a tentative work plan including activities and time frames.
• Curriculum vitae (CV) outlining relevant qualifications and experience
• At least two references for similar work done in the last three years
• Itemized financial proposal (Annex).