Openings at Catholic Medical Mission Board - CMMB

Responsibilities  

• Provide guidance on and implement CMMB’s financial policies and procedures and donor compliance  requirements 
• Record all financial transactions accurately, completely and in a timely manner in line with the Chart of  Accounts through the Abila software (MIP) accounting system 
• Ensure sound financial management and compliance activities of assigned grants/projects and office  operational activities to include: 
• Monitoring of project budgets and expenses 
• Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments  Invoicing/tracking of accounts receivable and cash receipts; 
• Maintain, Record and Reconcile petty cash accounts 
• Liquidation of employee receivables in line with manual records/expense forms from staff ✓ Conducting site visits and training/mentoring of project staff. 
• Preparation of bank reconciliations, filing of all accounting vouchers and documents 
• Ensure all financial assets are adequately recorded, safeguarded and all financial documents are securely  filed 
• Ensure availability of accurate, complete and timely financial information for decision making purposes by  senior management 
• Record, count and update the Asset and Inventory Register regularly. 
• Participate in other program implementation activities and miscellaneous finance duties as required and  assigned by the Senior Finance and Administration Manager. 

 Qualifications  

• You have a bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting  or Finance 
• You have a minimum of at least two (2) years of accounting experience in a similar capacity working  with an international NGO on donor funded project projects  
• You have Professional Accountancy Qualifications (CPA II/ACCA II)  
• You possess a high degree of integrity, and a strong commitment to CMMB’s mission 
• You demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites
• You have hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge  of Abila (Sage) accounting software preferred 
• You have demonstrable Knowledge of MPESA Bulk Payment System 
• Excellent verbal and written communications skills to include conflict resolution, priority management,  and managing expectations of multiple clients  
• Familiarity with Global Fund financial management and reporting will be an added advantage • You are comfortable working for a faith-based organization. 
• You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives  Worldwide. 

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 Responsibilities  

Project Management:  

• Participate in planning of project activities and set high quality performance targets, ensuring adherence to  technical standards, best practices, and donor guidelines. 
• Review and track progress of project implementation and utilization of project resources, using  participatory processes to overcome implementation obstacles. 
• Maintain up-to-date documentation related to project monitoring and implementation, including up-to date performance data on the indicators being tracked by the project.  
• Ensure a working environment of mutual trust, respect and care with other staff, encouraging effective  teamwork with staff members and partners. 
• Identification, recruitment and retention of beneficiaries  

Budget and Financial Management: 

• Ensure that project activities comply with CMMB financial guidelines, policies, procedures and regulations. • In collaboration with the finance teams and supporting the project officer, ensure timely payments of  project beneficiaries and provide liquidation reports. 
• Participate in the preparation of annual project budgets, quarterly and monthly budgets. Monitoring, Accountability, Evaluation and Learning:  
• Use appropriate project management tools to plan, review and track project progress on project  implementation. 
• Promote innovative/effective methods towards achievement of project objectives.  
• Support documentation processes of project success stories, best practices, lessons learnt and other  project innovations and learnings. 
• Supervise and mentor the Linkage assistants, community champions, CHVs and other community actors towards creating and enabling environment for TB patients. 
• Support implementation of community-based project activities to ensure adherence to set quality standards.  
• Monitor the performance of linkage assistants, champions, CHVs as well as other community actors and  continuously mentor them as needed.
• Work with the Project and M&E Officers to prepare donor project narrative reports, collect monthly and  quarterly performance data, as well as other reports needed/required. 
• Regularly organize and coordinate meetings with key stakeholders on project progress and challenges.  Partnership:  
• Engage stakeholders at all stages of the project cycle for their insights on the appropriateness of project approaches and interventions. 

Qualifications 

• Bachelor’s Degree in Social Sciences, Community Health or related field. 
• At least three -year experience in community health work within a public health focused Non-Governmental  Organization. 
• Experience working with TB care and prevention intervention and health service delivery professionals (e.g.  Community Health Workers, health care workers) 
• Extensive understanding of Community Health Strategy and working with the various structures under the  Community Health Strategy. 
• Strong project management skills, as evidenced by impressive academic or professional results 6. Highly organized, flexible, and adaptable to changing priorities and able to work well under deadlines with  minimum supervision 
• Excellent computer skills using MS Word, Excel, PowerPoint and Outlook—You must have demonstrable  ability to format documents, prepare charts and manipulate data 
• Excellent verbal and written communications skills to include conflict resolution, priority management, and  managing expectations of multiple clients 
• Experience in the implementation of Global Fund TB grants is an added advantage 
• Comfortable working for a faith-based organization

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Duties and responsibilities  

 Specifically, the Project Assistant will work closely with the Project Officer and M&E Officer to perform the following  tasks: 

Project Management:  

• Participate in planning of project activities and set high quality performance targets, ensuring adherence to  technical standards, best practices, and donor guidelines. 
• Review and track progress of project implementation and utilization of project resources, using  participatory processes to overcome implementation obstacles. 
• Maintain up-to-date documentation related to project monitoring and implementation, including up-to date performance data on the indicators being tracked by the project.  
• Ensure a working environment of mutual trust, respect and care with other staff, encouraging effective  teamwork with staff members and partners. 
• Identification, recruitment and retention of beneficiaries  

Budget and Financial Management: 

• Ensure that project activities comply with CMMB financial guidelines, policies, procedures and regulations. • In collaboration with the finance teams and supporting the project officers, ensure timely payments of  project beneficiaries and provide liquidation reports. 
• Participate in the preparation of annual project budgets, quarterly and monthly budgets. Monitoring, Accountability, Evaluation and Learning:  
• Use appropriate project management tools to plan, review and track project progress on project  implementation. 
• Promote innovative/effective methods towards achievement of project objectives.  
• Support documentation processes of project success stories, best practices, lessons learnt and other  project innovations and learnings. 
• Supervise and mentor the peer educators, community adolescent treatment supporters, CHVs and  community advisory boards towards creating and enabling environment for PLHIVs and the AGYWs • Support implementation of community-based project activities to ensure adherence to set quality standards. 
• Monitor the performance of peer educators, community adolescent treatment supporters, CHVs and community advisory boards and continuously mentor them as needed. 
• Work with the Project and M&E Officers to prepare donor project narrative reports, collect monthly and  quarterly performance data, as well as other reports needed/required. 
• Regularly organize and coordinate meetings with key stakeholders on project progress and challenges.  Partnership:  
• Engage stakeholders at all stages of the project cycle for their insights on the appropriateness of project approaches and interventions. 

Qualifications 

• Bachelor’s Degree in Social Sciences, Community Health or related field. 
• At least three -year experience in community health work within a public health focused Non-Governmental  Organization. 
• Experience working with HIV care and treatment interventions 
• Understanding of the 90 90 90 HIV management cascade 
• Impressive Community mobilization experience  
• Extensive understanding of Community Health Strategy and working with the various structures under the  Community Health Strategy. 
• Experience in the implementation of Global Fund HIV grants is an added advantage 
• Communication skills, computer literacy (MS Word, Excel, Power-point) 
• Excellent report writing skills