Openings at International Rescue Committee

Job Description

• Under the direct supervision of the Grants Manager, the Grants Assistant will support Nairobi Urban, Lodwar, Hagadera and Kakuma Field Offices in being responsible for the grants management processes and documentation.

Key Responsibilities.

• Coordinate the report review process by receiving, consolidating, reviewing, and submitting the donor reports to Technical Coordinators (TCs), and Manager and ensure donor reports on project activities are in compliance with internal IRC requirements and any relevant external donor requirements.
• Support in coordinating and facilitate the Project Cycle Meetings (PCM) and Budget vs Actual review meetings and follow up on action points/comments.
• Circulate monthly/quarterly reporting schedules to the program and M&E team; doing follow-ups with the teams to ensure reporting schedules are met.
• Support in preparing and reviewing spending plans and work plans as per the grants' calendar.
• Raise compliance issues proactively with the Grants Coordinator and Grants Manager.
• Support the Grants Coordinator in supervising funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available.
• Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan.
• Support document signing by SMT, troubleshooting department queries, and supporting other tasks as the need arises.
• Assist in drafting compliance cheat-sheets, as needed.
• Any other duties as assigned.

Key Result Areas

• Contribute to efficient programs and management of grants including proposal development, reporting and grants and sub grants monitoring roles.

Qualifications

• Bachelor’s degree in social sciences/international development/communication/finance.
• 2 years’ experience in project and grants management in the NGO sector.
• Good analytical and report writing skills.
• Familiarity with donor compliance rules and grant management.
• Attention to detail and organization skills.
• Excellent interpersonal, cultural and diplomatic skills; Friendly and constructive approach in handling work relations and addressing challenges.
• Proficient in English; both written and verbal.
• Ability to carry out responsibilities independently with minimal technical support.

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Job Description

• Per the Global Safety and Security Standards, the Safety and Security Officer is a critical aspect of Security Management Plan development and execution, Critical Incident response, and daily operational oversight for the Field Office or humanitarian response. This position will offer support to Hagadera Field Office.
• Summary of Responsibilities:
• The Field Safety and Security Officer will assist the Safety and Security Coordinator (SSC) in building up the capacity, awareness, and preparedness of staff to take care of security-related risks, threats, and incidents through the delivery of high quality, regular training/ briefings to national staff and IRC visitors in the field sites when deemed vital.
• The Officer will be responsible for collaborating with all the security agencies and technical working forums in the two location and providing briefing on the IRC safety and security SOPS when crafting county level security preparedness.

The duties and responsibilities include but are not limited to:

• Ensure Hagadera Field Offices compliance with IRC Global Safety and Security Standards and Policy.
• Assess risk and vulnerability and make proposals to reduce staff exposure.
• Lead all aspects of operations of the guarding services, CCTV & alarm system service providers within Dadaab and highlight concerns and recommendations.
• Maintain and update Field Security Management Plan.
• Deliver security briefing materials to new staff and visitors to the Field Offices Hagadera or other humanitarian response as advised.
• Immediately report all incidents to Country Office, ensuring production of Post-Incident Report by involved staff.
• Contribute a regular situation report (to include situational analysis, actions taken, and actions recommended) prepared by the most senior staff on location.
• Ensure security risk assessments (SRA) of program areas and potential program areas are done and update as requested by senior staff on location.
• Undertake regular program site visits whenever needed, anticipated incidents, or response to incidents.
• Advise Field Coordinator in Dadaab of any need for review of individual security procedures.
• Represent the IRC locally in interagency fora dealing with humanitarian security where applicable.
• Liaise with local partners and community leaders in the process of putting together and verifying security information on a regular basis.
• Coordinate with Administration and Supply Chain staff regarding staff and vehicle movement and facility security in respective locations.
• Provide recommendations to IRC Office or program site staff on ways in which they can get connect, gain acceptance and improve their image in host communities.
• Submit monthly report and any other report.
• Coordinate with Field Coordinator and Senior Finance officer to ensure security budget is adequately catered for during budgeting period.
• Submit weekly report to the Security coordinator.
• Liaise with the Government security in Hagadera ensuring the movement of staff and program implementation is accurately coordinated.
• Help in ensuring there is good coordination with other collaborators in the two counties as far as security issues are concern.
• Supervise and give oversight to the private security and hired armed escorts in office and facilities.

Qualifications

• Must have university degree or equivalent in security management from recognized University.
• Must have 3-4 years of working experience in the same capacity as security officer/Coordinator or equivalent and previous NGO work is desirable.
• Prior involvement in the development and delivery of standardized training packages to both national and international staff.
• Technical proficiency and training experience in field-based communications systems (such as HF Codan, VHF/Thuraya)
• Shown involvement of working in sophisticated security environments.
• Demonstrate experience of working multi sectoral sector agencies.
• Ability to lead and coordinate with geographically dispersed team. And have experience of remote supervision.
• Ability to analyze and synthesize information and excellent attention to details.
• Willingness and ability to travel regularly throughout the region (Northeastern) sometimes on short notice.
• Ability to prepare and interpret budgets and productively use budget systems (BvA).
• Outstanding communication skills: strong ability to communicate constructively across culturally diverse teams and contribute to a cheerful work environment.
• Existing network of security team in the region of deployment.
• Fluent in English both oral and written.
• Women are encouraged to apply.

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Job Description

• Working under the guidance and supervision of the Nutrition Manager, the Nutrition Officer will be directly responsible for implementation of the Integrated Management of Acute Malnutrition (IMAM) program, nutrition surveillance, hospital feeding, nutrition education & counseling and promotion of maternal infant and young child nutrition in the camp.

Main Responsibilities.

• Provide technical support in the 5 key functional areas for the nutrition program including monitoring and evaluation and referrals.
• With the support of nutrition team, ensure the smooth implementation of a home-based Therapeutic Feeding Program (CMAM).
• Supervise and work in strict collaboration with the team in the screening activities of severely malnourished children.
• Develop and coordinate the adherence and reporting of nutrition education sessions as per developed annual plan.
• Train the nutrition team in detecting cases and home-based care.
• Collaborate with others and the logistics officer follow-up on food requests and timely release to outreach sites.
• Assist the nursing staff in the implementation of TF activities within the pediatrics' ward, (SC) ward and ensure the management of the commodities (food, drugs, and equipment) is done responsibly.
• Train and support the pediatrics (SC) staff in severe malnutrition case management according to international guidelines.
• Establish proper coordination and tools harmonization with partners involved in food/nutrition activities.
• Ensure the establishment of nutrition monitoring activities and train health staff in case detection and referral system.
• Plan and Participate in the conduction of nutrition research studies, Standard process documentation, publication, and surveys.
• Train and mentor IRC staff and partners in GMP, MIYCN, MNDC, IMAM and Dietetics.
• Participate in program planning and roll-out of new program areas in liaison with key collaborators and cooperating partners.
• Implement comprehensive MIYCN program with strong BCC and BFHI/BFCI approaches.
• Ensure dietetic management of patients with nutrition related medical conditions.
• Modify recipes to suit budgetary capacity and patients’ needs.
• Facilitating the requisition and stock management of supplementary and therapeutic supplies to nutrition sites.
• Improve the provision of quality nutrition counseling and education in the hospital and other contact points in the health programme.
• Enhance integration of Nutrition activities with other health programs.
• Develop and use developed activity work plans based on the program annual work plan.

Capacity Building & Human Resource Management:

• Assist Nutrition Manager in carrying out capacity assessment and gap analysis and come up with a capacity building plan that include OJT and training of staff in all clinical aspects of nutrition especially in CMAM and MIYCN.
• Provide informed support to the health facilities staffs, assist in assessing of beneficiaries and carry out referrals to the SC if any need arises or for further medical care.
• Assist in strengthening the capacity of staff and community representatives in programmatic and technical nutrition related aspects, through identification, capacity assessments, trainings, and continuous engagements.

Reporting:

• Ensure timely reporting weekly and monthly, quarterly, and annual program reports and ensuring timelines are adhered to.

Coordination:

• Ensure proper communication, coordination, and harmonization of tools with the different collaborators involved in nutrition activities.
• Carry out weekly field visits to ensuring program quality control and implementation in all aspects.
• Participate in key calendar events and campaigns that contribute to the maternal and child health wellness.
• Represent IRC in interagency food and nutrition coordination meetings.

Logistics and Finance:

• Work together with the Manager in preparation of the monthly cash forecasts based on planned activities in a timely manner.
• Offer support to the nutrition supervisor-store in commodity request, management of stock and accountability of the stocks.
• Support the Nutrition Head in budget preparation, planning, allocation, management, review tracking and analysis to ensure proper allocation of resources, accountability, and unified spending.
• Support nutrition supervisor-store and facilitate the movement of food to and from field.

Communication and Reporting

• Maintain excellent relationships internally within IRC and with all IRC's partners, the MOH, other team members and local authorities.
• Carry out any other tasks as requested by supervisor, such as trainings, program representation, resource mobilization, advocacy, strengthening of partnerships, and program-related administrative duties.

Other

• To be flexible as required.

Key Result Areas:

• Adhered use of IMAM protocol in OTP/SFP/SC.
• Improved GAM, SAM and MNDC to sphere standards.
• Improved IYCF key practices and health and nutrition seeking behavior.
• Improved GMP program
• Improved community ownership of the best Nutrition Practices.
• Improve link between Nutrition and other key health programs.

Qualifications

• Qualified Graduate Nutritionist.
• Previous field coordination and management experience in a related field.
• Problem solving and organizational skills.
• Diplomatic and an effective communicator at all levels.
• Supportive personnel management style and ability to develop teams.
• Strong leadership skills.
• Strong community Nutrition experience.
• Fluent written and spoken English.
• Digital literacy.
• Qualification in Nutrition and Dietetics or Community Nutrition.
• Previous experience in Arid and Semi-Arid Lands of Kenya.
• Previous experience working in insecure contexts.
• Strong background in humanitarian projects.