Openings at Janta Kenya

Responsibilities:

Provide support to Programme Leadership in order to ensure effective Programme implementation.

• Support the development of programme/projects workplans.
• Support the coordination of field activities in line with programme/project workplans.
• Support the provision of materials, supplies, equipment, facilities requirements for effective implementation of programme activities.
• Ensure consistency in approaches and quality across the various programme sites.
• Support the maintenance of data and information record-keeping systems and accurate documentation regarding programme activities.
• Maintain a good channel of communication with stakeholders such as county governments, farmers and local leadership structures throughout the program areas.
• Support the regular monitoring of program data with programme teams and support the Program
• Management in the utilization of the data to plan, modify programme activities, approaches and develop lessons learned.
• Support the documentation of lessons learned and contribute to the development of case studies and lessons learned
• Support the update of information for company website and social media platforms.

Support the management of the monitoring, evaluation and learning systems and tools in order to measure and report on Programme Implementation and Results

• Coordinate the implementation of data templates for all required indicators related to traceability, farmer training and capacity building, investments, purchasing, and exports.
• Support the training of staff members, including field officers on the proper completion and verification of all data forms and other types of indicator verification.
• Manage the timelines for completion of data collection and ensure effective communication amongst all staff members.
• Support the monitoring of data requirements such as indicators to ensure compliance.
• Implement audit procedures and support the implementation of bi-annual audits of field activities.
• Support the collection and summary of forms and other types of verification and review, ensure their completeness and accuracy.
• Support the process of data analysis according to the required programme reporting formats and reporting requirements for respective donors and investors.

Requirements:

• Diploma in area of Project Management, Agriculture, Agricultural Economics and related areas.
• A Bachelor’s Degree in related areas would be an added advantage
• At least two years of experience managing projects that involve food security, farmer mobilization, and community development is required.
• Knowledge in Monitoring, Evaluation and Learning including the development and implementation of M, E&L tools and systems is an added advantage.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is an added advantage.
• Additional training in Project Management and/or Monitoring and Evaluation is an added advantage

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Responsibilities:

Provide Financial Management of the Programme in order to ensure effective, efficient and well controlled Programme implementation.

• Provide financial management of the financial operations of the Programme.
• Ensure timely, quality and accurate programme financial reports ensuring that all reports are submitted to management by the 5th of every month.
• Preparation and submission of timely, quality and accurate donor financial reports in the recommended donor formats ensuring that these are submitted to the management for review by the 10th of the month following every quarter.
• Ensure maintenance of filing systems to ensure adequate documentation of all financial processes of the Programme.
• Ensure proper, appropriate and functional financial controls are in place both at the field and Head Office.
• Prepare, monitor and analyze Programme and activity budgets including the use of profit and loss statements for the Programme and for specific activities as required
• Providing financial advisory and recommendations to the Programme Manager and Field Team on budget expenditures, financial management and cash flows.
• Monitor expenditures to ensure that funds are utilized appropriately and within the budgets.
• Ensure that adequate financing is available for financial operations and that all external loans are adequately managed, paid and documented.

Ensuring that all Cash and Bank Record-keeping and Reconciliations are timely, accurate, approved and well documented.

• Post the Cash and Bank Payment Vouchers on continuing basis into the Accounting System using the correct account codes to enable expense tracking.
• Obtain the Cash Statements for all existing Cash Fund from the Accounting System by last day of every month and generate the Cash Reconciliation Statement by the 5th day of the following month.
• Obtain the Bank Statements for the Programme bank accounts as at the last day of every month and generate the Bank Reconciliations Statements by the 5th day of the following month.
• Ensure that all Cash and Bank Reconciliations are accurate, approved and securely filed.
• Ensure that Cash and Bank records including hard and soft copy are cohesive, secure, updated and organized.

Provide comprehensive Supplier Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.

• Ensure that the request for Supplier Statements is done by 1st of every month where required.
• Ensure to reconcile the supplier statements in the ERP by the 5th of every month with the supplier’s records.
• Generate the ageing analysis for Head of Finance and HR by the 5th of every month
• Ensure that complete and correct documentation is available and attached to the Requisition Form ahead of payment approval including the Delivery Notes, Invoices, GRNs, Contracts, LPOs, as required.
• Review supplier cheques and attach photocopy of signed cheques to the documentation

Provide Debtor Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.

• Ensure that Customer Invoices are prepared and sent out timely to avoid delay in payment collection.
• Regularly follow up on all slow payers to encourage payment.
• In the event of debtor disputes, follow up on the payment of any undisputed amounts to maintain your cash flow while you resolve the issue.

Requirements:

• Bachelor degree in area of Project Management, Agriculture, Agricultural Economics and related areas
• A Master Degree in related areas would be an added advantage
• At least four years of experience managing projects that involve food security, farmer mobilization, and community development is required.
• Knowledge in Monitoring, Evaluation and Learning including the development and implementation of M, E&L tools and systems is required.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is preferred.
• Prior programme coordination experience is preferred.
• Experience in Private Sector is an advantage
• Experience managing field team is preferred.
• Additional training in Project Management and/or Monitoring and Evaluation is an added advantage