Openings at Kenya Airways

Brief Description        

The ideal candidate will be responsible for ensuring that there is accurate and timely recording of transactions involving stock such as Goods receipting, goods issuing, inventory counts, stock ageing reports, inventory costing, tracking of Goods in Transit, tracking, and updating consignment stocks, stock variances explanations and adjustments, and stock GL reconciliations, whilst ensuring adherence to agreed SLAs and internal controls.

Detailed Description        

• Maintain accurate and up-to-date stock ledgers and journals.
• Monthly reconciliation of stock records
• Ensuring that Goods in Transit and KQ consignment stock held by others are accurately recorded, tracked, and reconciled.
• Plan and coordinates stock count exercises as per company policy and investigate and resolves the stock variances promptly (if any).
• Analyze variances in stock-related expenses and recommend corrective actions.
• Preparation of inventory reports for management use such as stock ageing report, obsolete/damaged /expired stocks reports, slow moving stocks report and stock movement reports.
• Generate regular reports on stock levels, stock turnover, and variances.
• Provide insightful analysis and recommendations for improving stock management efficiency.
• Preparations of stock adjustments journals for final posting by GL accountant.
• Proper costing of inventory in accordance with applicable IFRS/IASs.
• Assist in internal and external audits related to stock and inventory.
• Collaborate with other departments to develop accurate stock forecasts based on historical data and future business plans.
• Be fully in-charge of the subsidiary financial reporting including monthly GL reconciliations, management reports and preparation of annual financial statements.

Job Requirements        

• Bachelor’s degree inaccounting/finance or any other business-related field from a recognizedinstitution.
• Must possess accounting qualification i.e. full ACCA/CPA Qualifications.
• At least four (4) years of proven experience in stock accounting or a similar role, preferably within the airline or aviation industry.
• Strong understanding of accounting principles, financial regulations, and inventory management best practices.
• Proficiency in relevant accounting software and Microsoft Excel.

Additional Details        

• Excellent analytical and problem-solving skills.
• Detail-oriented with a high level of accuracy.
• Effective communication and interpersonal skills.
• Ability to thrive in a fast-paced and dynamic work environment.

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Brief Description        

The incumbent will be responsible for the core activities of the Materials Management Organization, ensuring strategic development and delivering operational and financial performance through effective provision of aircraft spares inventory for scheduled and unscheduled aircraft maintenance in the fleet network, and within KCAA and EASA / FAA regulations and KQ requirements.

The role holder will develop long term direction and scope of the organization to ensure profitability and growth, driving organizational and operational efficiency value at optimum cost.

Detailed Description        

• Develop and maintain key supplier relationships to ensure performance delivery.
• Develop a strong communication plan while managing relationships with all KQ departments and external stakeholders. Develop key stakeholder relationships at a senior level with customer airline and service providers.
• Contribute to the development of annual business plans that increase profitability and shareholder value and be fully responsible for the development and execution of the Materials Management plan.
• To develop manpower and capital budgets in line with the needs of the business.
• Establish aggressive but realistic cost, quality and timeliness objectives for the business and drive achievement.
• Ensure effective inventory control and analysis through the inventory control team ensuring the effective and efficient control of stock levels are maintained using a combination of leading industry forecasting models and operational expertise.
• Deliver and control an effective stock disposal process for surplus stock.
• Support the departmental strategy to meet the operational, growth and turnover requirements of the agreed commercial fleet plan ensuring the requirements of KQ, and regulatory bodies are met.
• Develop internal procedures and policies to bring about a continuous improvement in working practices and key performance criteria in line with industry best practice and KQ brand and people management principles, with particular emphasis on KQ Way.
• Develop a strong communication plan while managing relationships with all KQ departments and external stakeholders. Develop key stakeholder relationships at a senior level with customer airline and service providers.
• Define and implement a full range of business process and systems support tools that will ensure an effective Materials Management plan can be followed.
• Ensure all business processes and procedures are detailed in the Department Procedures or LocalInstructions as appropriate.
• Develop the long-term direction of the organization and to ensure profitability and growth, driving productivity and efficiency and ensure that staff numbers and supplier support plans are optimized to reflect fleet size and volume.
• Contribute to the development of annual business plans that increase profitability and shareholder value and be fully responsible for the development and execution of the Materials Management plan.
• To define and manage overall departmental budget.
• Support the medium (3 to 5 years) and long term (5 to 10 years) maintenance strategies for the aircraft fleets with a firm focus on life cycle cost management.
• To develop manpower and capital budgets in line with the needs of the business.
• Establish aggressive but realistic cost, quality and timeliness objectives for the business and drive achievement.
• In conjunction with HR attract, hire, develop and retain the best possible team ensuring that there is an outstanding group of employees with a common vision, sense of purpose and shared values who will focus on superior levels of quality, productivity, and customer satisfaction.
• Drive ahigh-performance team to ensure all outputs and deliverables are met in line with KQ’s long term and strategic goals.
• Full accountability of decisions within the Materials Management remit and full accountability of ensuring effective cross-functional and collaborative leadership at KQ BLT and Senior Management Teams.
• Lead and direct the management team providing a multi-disciplinary team to support the operational and departments across the division.
• Lead, direct, motivate and develop the Materials Management team to ensure that the agreed standards of performance and contribution are successfully achieved, whilst ensuring all staff receive performance assessments and clear objectives set.
• Ensure individual stake responsibility for self-development and training, ensuring that all technical, recurrent, professional, and commercial training requirements are defined, planned, and implemented in order to maintain and build the technical knowledge and skills, and to ensure that regulatory requirements are met.
• Set departmental engagement in line with KQ and the Engineering & Maintenance divisions objectives.
• Take personal responsibility for issues of poor performance, disciplinary and staff conduct. Ensure that decisions are in line with company HR policy and take account of all possible outcomes associated with decision making.
• Develop communication strategies while managing relationships with all Airline departments and outside companies, holding key relationships at a Senior Level with Suppliers and Service Providers.
• Ensure assessment of supplier’s assets and capabilities with respect to overall business strategy, determination of what activities to engage in with different suppliers, and planning and execution of all interactions with suppliers, in a coordinated fashion across the relationship lifecycle in order to maximize the value realized through those interactions.
• Ensure supplier management plans to deliver value created by contracting is realized (and get abit more), and benefits include increased visibility into our supply base (reducing risk), increased quality in products and service provided and alignment of our suppliers with KQ processes and corporate goals.
• Direct all activities of all functions involved in the ‘end to end’ Materials Management process and ensure it is developed and maintained to deliver effective material fill rates to meet customer demands at optimum cost.
• As defined by the business Procurement policy, either lead, guide or support negotiation activities with suppliers.
• Accountable for spares and materials storage and logistics at home base and worldwide locations that meet regulatory storage and shipping requirements, whilst maintaining the stock management system.
• Ensure the aircraft cabin and external appearance meets world class standards by effective provision of spares and equipment requirements.
• Support fleet management strategy for asset modifications, integrated maintenance programmes and reliability, and maintenance / work scoping policies to ensure high quality and fully optimized life cycle cost management that matches the fleet operating plans.
• Support fleet equipment and maintenance policies based on technical performance, reliability, and cost of ownership, with a firm focus of life cycle cost management and decision making.
• Ensure that the MIS functionality is used to full effect at all times to carry out the functions of the department and that the system is fully integrated into the department business processes.
• Ensure all business processes and procedures are detailed in the Department Procedures or LocalInstructions, as appropriate.
• Ensure decision making that will deliver the highest technical standards, whilst ensuring safety and operational reliability, yet minimizing operational cost.
• Ensure that all regulatory and legal requirements, statutory responsibilities, and directives pertaining to the department activities are in compliance and that the highest levels of technical standards, safety and reliability are maintained.

Job Requirements        

• Bachelor’s Degree in Business, Supply Chain, Engineering, or related field from an accredited University. (MBA will be an added advantage).
• Ten (10) years’ progressive experience in Aircraft Engineering and Maintenance or materials management in a management role
• At least 5 years of experience working in Inbound Supply Chain or related field (i.e. Engineering, Production planning and Maintenance).
• Process Improvement facilitator training credentials on various discipline (e.g. Lean, kaizen, six sigma, WCO, TPM, TQM, SCO etc.).
• Possess training credentials on various discipline related to aircraft materials management, regulations, policies, and procedures.
• Proven experience in international product sourcing, inventory management, performance metrics, and project management.

Additional Details        

• Demonstrated knowledge in managing complex projects and changing priorities.
• Proven leadership skills inbuilding and managing large teams.
• Knowledge of KCAA/EASA/FAArequirements and Kenya airways procedures.
• Possess training credentials onvarious discipline related standards, regulations, policies, and procedures.
• Must be able to analyze, forecast and challenge logic of events.
• Demonstrated knowledge in managing complex maintenance operations.
• Experience of managing outsourced operations.
• Commercial awareness / Financial Management.
• Knowledge of computer systems in use in technical department.
• Knowledge of EASA approvals and certification processes will be an added advantage.
• Influencing, Management and Negotiation skills.
• Excellent communication skills both verbal and written.
   

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Brief Description        

Airport manager’s role is responsible for overall accountability for planning, directing and controlling all ground handling aspects of Kenya Airways at the Bangkok Airport. The Manager is responsible for planning, directing and controlling all ground handling aspects of Kenya Airways at the Bangkok Station. Ensure that standard of punctuality and customer service are delivered in accordance with the company policies and procedures and in compliance with the regulatory authorities.

Detailed Description        

• Liaise with relevant authorities and ensure compliance with all regulatory requirements, policies, processes, procedures, organization standards and local procedures is achieved so that work is carried out in a controlled and consistent manner.
• Ensure adherence of all KQ documented standards by all airport staff, Ground Handling staff and all other service providers. Safety, Quality & Environment:
• Promote and maintain a positive safety culture, a healthy, secure and cost-effective operation for Kenya Airways operations and ensure compliance with the relevant industry/legislative requirements and company procedures to ensure a healthy and safe work environment.
• Ensure timely remediation and corrective action is taken based on audit findings and/or risk assessment analysis.
• Conduct a monthly review of the risk control environment of the airport and submit the Risk Control Matrix (RCM)quarterly.
• Manage and be responsible for the implementation of the Local Emergency Accident Plan (LEAP).
• Identify and report safety hazards, near misses, incident and accidents.
• Monitor that standards of punctuality and customer service are delivered by third parties as per contract and Service Level agreement and in accordance with the company policies and procedures and relevant regulatory authorities.
• Represent Kenya Airways at AOC meetings to address airport facilitation issues.
• Ensure that customer service is delivered to a high standard that meets our customer needs and expectation as defined at corporate level.
• Drive “On Time Performance” culture within the airport and constantly engage all stakeholders to maintain the highest performance.
• Conduct monthly spot checks and inspections of the airport performance and SLA adherence.
• Ensure the airport has all the required, current operations manuals, publications and any other related documents needed to conduct ground handling operations.
• Ensure that the Load Control procedures and loading supervision responsibilities are correctly undertaken asper company policies and also document the airport process flow.
• Identify deviations in the published procedures and establish local procedures and document them in the Local Station Manual (LSM).
• Supervise SLAs and monitor performance of the Ground Handling Agent (GHA).
• Supervise, monitor employee performance and productivity, provide constructive feedback, mentor and coach staff at the airport.
• Coordinate and manage all measures in respect of catering & maintenance services, crew, security, emergency and accident procedures.
• Monitor and validate invoices received against services offered and prices charged in order to manage airport costs in line with the budget.
• Drive and implement all cost saving initiatives as determined and communicated by the Manager.
• Prepare weekly/monthly reports on Ground Handling activity in the airport.
• Interpret and monitor safety standards, regulations and security awareness.
• Promote company image to enhance public relations, visibility in the market and customer loyalty.
• Ensure implementation of KQ WAY best practice at the airport.

Job Requirements        

• University graduate.
• 3 years in Supervisory experience OR 5years in all round Ground Handling.
• Safety Management System (SMS) Awareness.
• Airside Safety –Initial.
• Aviation Security –Initial.
• KQ - Dangerous Goods Regulations Category 10 (CAT 10).
• Station/Ground Handling Management (IATA) or equivalent.
• Management Skills training.
• Customer Service training.
• Passenger Handling Training.
• Financial Management/Cost Control.

Additional Details        

• Computer literate
• Excellent negotiation skills
• Ability to lead, guide & motivate a team.
• Strong analytical skills
• Good planner
• Excellent communication and interpersonal skills
• Foreign language is an added advantage.