Jobs at International Rescue Committee

Job Description

The IRC Kenya Country Program is currently implementing the first phase (years 2022-2024) of its ten-year Strategic Action Plan 100 (SAP 100) focusing on five outcome areas which include ensuring safety from harm, improving health, growing access to education, improving economic well-being, and ensuring people have the power to influence decisions that affect their lives.

Under the mentorship and supervision of the Pharmacist or designate, the Pharmaceutical technologist- will be involved in management of the pharmacy and drug management systems.

Key Responsibilities

1. Receive, verify and record all incoming items in the Hospital drug store.
2. Issue and write down all items duly requested by the consumption units in the prescribed format.
3. Ensure accurate filling and storage of all the documents in the health centre drug store.
4. Supervise consumptions of items in the consumptions units.
5. Ensure proper storage of all supplies in the Hospital drug store.
6. Regularly monitor expiry dates of all items.
7. Supervise on poorly used and slow moving medical supplies and together with the manager advice the prescribers/users accordingly.
8. Supervise the stock levels and in consultation with the supervisor to avoid unnecessary stock outs.
9. Record twice daily the temperatures in the cold room and the fridge.
10. Ensure proper maintenance of cold chain in the drug store.
11. Offer pharmaceutical advice when required.
12. With the manager, assist in preparation of consumption reports.
13. Conduct regular physical inventory to ensure compliance of records.
14. Do any other duty as assigned to you by your supervisor.

Key Result Areas

1. Accurate and timely documentation of all issues and received drugs and medical items.
2. Daily recording and tracking of temperatures in the cold room and the fridge.
3. Timely issue orders to the various units in the prescribed forms on their ordering days.
4. Proper storage of drugs and medical items.
5. Tracking of expired and slow moving items.

Qualifications

1. A Diploma in pharmacy from a recognized institution.
2. They must be enrolled by the Pharmacy and Poisons board.
3. At least three years hospital pharmacy experience.
4. Good communication and writing skills.
5. Computer literate.

Required Experience & Competencies:

1. A standout colleague.
2. Proficiency in written and spoken English and in the Somali language is an advantage.
3. Ability to work ethically in demanding environment.
4. Good customer care skills

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Job Overview/Summary: 

The Cash and Markets Assistant will play a critical role in ensuring the effective day to day management of administrative tasks and operations of a team of cash and market specialists within the ERD TU. This includes providing support for meetings scheduling, team coordination, knowledge management, communications, events planning, finance, procurement, and other administrative tasks. They ensure that all necessary IRC systems, policies, and procedures are understood, and used by unit team members.

Responsibilities

Cash communications and Knowledge Management:

• Support the development and maintenance of ERD’s RescueNet (IRC intranet) and Rescue.org pages with information on cash and voucher (CVA) activities.
• Prepare regular communications updates for internal and external websites and newsletters on CVA activities, including the creation of blog posts, with input from the cash team.
• Lead on the development and dissemination of the Cash Flash newsletter, a bi-monthly newsletter shared within the IRC.
• Represent the cash team in ongoing intra- and inter-departmental projects such as the ERD Community of Practice, a monthly meeting that convenes global IRC ERD colleagues to share findings and implementation experiences, working closely with ERD Program Assistant and the Livelihoods Officer.
• Coordinate translations of key documents with external translation services
• Support on resource development, including updating key documents with up-to-date statistics, fact-checking external communications, and formatting documents for internal and external dissemination
• Maintain and update a catalogue of team tools and resources, including regularly engaging with content leads to ensure that all relevant materials are updated.
• Lead the maintenance of the cash team’s content management, collaboration, and file-sharing system (Box)

Cash Team Operations

• Support project management of the cash team component/priorities of the ERD Technical Unit annual workplan.
• Support cash team members on the implementation of Technical Unit-led grants, general procurement processes and other administrative support for cash-team led grants.
• Assist the cash team with the planning and logistics of workshops, conferences, meetings, team retreats, and other travel where the cash team is participating, in collaboration with the ERD Program Assistant.
• Lead scheduling of key cash team meetings and maintain related logistical documents (scheduler, workplan, meeting notes, issues tracker, etc...), this includes support and coordination of the IRC-wide Cash Working Group (CWG) meetings, agenda, workplan, etc
• Conduct other administrative tasks as needed in support of the smooth operations of the cash team.

Job Requirements

Education: 

• High school diploma required; Associates/Bachelor’s degree in social science, nutrition, food security, agriculture, logistics or related field preferred.

Work Experience: 

• 1-2 years of work experience providing related non-profit and/or administrative work.
• Experience working or volunteering in emergency, recovery post-conflict or development contexts or with similar client-groups with which IRC works with preferred.

Demonstrated Skills And Competencies

• Excellent Microsoft Office skills and experience with financial and procurement systems and/or documents editing and graphic design.
• Proficiency with Windows-based software and Box (cloud-based content management, collaboration, and file sharing).
• Excellent Microsoft Teams, Zoom and similar remote work platforms skills.
• Excellent note taking skills and attention to details.
• Knowledge of CVA programs and/or CVA trainings or certifications preferred.
• Skills for, and interest in, providing creative means of training and developing staff in organizational systems and procedures.
• Demonstrated dedication to an anti-racist and Do No Harm approach, gender equality, diversity and inclusion.
• Excellent interpersonal skills involving listening to, interacting with, and communicating clearly with people from diverse nationalities and backgrounds with a high degree of professionalism and pro-activity.
• Capacity to work flexible hours, as appropriate to accommodate for different time zones.
• Proven organizational skills: proficiency in working productively under remote team and management structures across teams.
• Language: Demonstrated excellence in English is required, one of the other three IRC working languages – Arabic, French, or Spanish highly desirable.