Job Opportunities at World Health Organization

Description Of Duties
ProcurementAdvises the Head of WHO Country Office (WR) for an informeddecision making on procurement transactions.

• Coordinates the preparation and submission of the procurement plans by the different clusters of the budgetcenter, ensuring their implementation according to the programme's objectives and priorities.
• Provides guidance on procurement contracting services to managers and staff.
• Evaluates requests from the technical units and partners and advises for compliance with the organization 's rules and regulations.
• Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
• Maintains the pre-qualified and assessed supplier's database.
• Coordinates the issuance of LTAs and ensures that they are renewed timely.
• Maintains and monitors the overall activities of procurement and contracting services for the office using the GSM oracle system and other procurement tools including the Business Intelligence (BI), providing reports,data and statistics.
• Ensures smooth running of operations of procurement transactions including goods andservices ordering and delivery.
• Maintains regular contact with the Regional Procurement and Supply Services(PSS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations.
• Coordinates the shipment of items ordered,working closely with the shipping assistant and the forwarding & clearing companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs.
• Analyzes and/or evaluates vendors performance, along with other designated staff members,Travel
• Coordinates the management of travel plans in GSM and ensures that Clusters are compliant with travel policies.
• Manages and produce reports, statistics, and/or information material on travel requests.
• Analyzes and/or evaluates vendors performance in the area of Travel.Logistics
• Coordinates the transport and fleet management.
• Produce reports, statistics, and/or information material on the Budget Centerfleet.
• Coordinate office space management and allocation of equipment to staff membersin liaison with relevantunits as required.Other
• Ensures that the Fixed Assets (FA) Assistant updates the office FA register regularlyand provides a monthly report&an annual disposal plan. Ensures that the FA Assistant leads the physical verification and produces the relevant reports including the Year End Certificate of the office FA, in a timely manner.
• Executes all other related duties as assigned.

Required Qualifications
Education

• Essential: First university degree in BusinessAdministration, Public Administration, Management, or relatedfield.
• Desirable: An advanced university degree in Business Administration, Public Administration, Management, or related field.

Experience

• Essential: A minimum of five years' experience, working in procurement services, and logistics services for a programme.
• Desirable: Experience using Enterprise Resource Planning Oracle systems or similarpackages.

Skills

• Sound knowledge and skills in procurement and budget.
• Concrete skills in implementing operations of procurementof services and processes.
• Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
• Strong computer skills in office applications including excel, power point, and word.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment
• Use of Language Skills
• Essential: Expert knowledge of English.
• Desirable: Intermediate knowledge of French.

Closing Date: Mar 11, 2024

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Description Of Duties
Recruitment and Selection:

• Assist the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff (all categories), and Consultants:
• Draft and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions
• Generate preliminary screening of applicants on the basis of agreed criteria; generate spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel
• Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, organizing travel as required, and monitoring of testing
• Conduct reference searches and enters candidate profiles in GSM
• Initiates preliminary version of selection panel reports (by inserting posting and screening
• Maintain a vetting system for candidates to be retained for roster purposes as well as data collection on roster usage, including cross referencing the candidates with past interns, volunteers and retirees.

Administration Of Contracts

• Provide assistance to staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.
• Be responsible for all administrative actions for staff members under the BC e.g. onboarding, extensions, separations, retirements, …etc.
• Liaise with the Global Service Centre to provide information and obtain clarification on specific staffing cases, particularly in relation to queries from candidates on entitlements and benefits, and during the on-boarding and separation processes.
• Act as the focal point for all questions in relation to administration of contracts.

Consultants

• Review the submissions, ensuring they are in line with the consultants or other policies and ensuring timely processing of the requests preparing a recommendation to the Responsible HR Officer for final clearance.
• Provide guidance and training to the assigned divisions/departments/programmes on the compliant submission processes for a consultant or other contract type.
• Launch and manage the candidate onboarding in the system, ensuring all necessary documentation, mandatory training and reference checks are requested and verified.

General

• Maintain an up-dated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.
• Draft reports and messages, prepares formal HR correspondence to both staff members and managers.
• Organize meetings, teleconferences, and selection panels and all related logistics; ensure completeness of all documentation and information for the meeting.
• Act as the focal point for all HR questions in relation to the topics covered.
• Liaise with different Clusters within WHO to share, search for information and proactively develop new useful contacts.

Required Qualifications
Education

• Essential: Completion of secondary education supplemented by training in administrative/HR work
• Desirable: A bachelor’s degree in business administration or HR or a relevant field

Experience

• Essential: At least 5 years of relevant experience in HR.
• Desirable: Relevant working experience with WHO or anther UN agency in the field of HR

Functional Knowledge And Skills

• Strong analytical skills and good sense of judgement
• Ability to draft in English neatly, concisely and grammatically correct
• Very good organization skills
• High sense of prioritization and attention to details
• Discretion and tact; ability to handle and preserve confidential information
• Ability to liaise with people at all levels in the Organization and to proactively search for information
• Ability to plan ahead and at the same time work well under pressure
• Customer orientation, cultural sensitivity and good business ethics
• Self-motivated, flexible and able to innovate
• Good knowledge of WHO rules, procedures and office practices is desirable.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself

Use Of Language Skills
Essential: Excellent knowledge of English and local language.
Other Skills

• Proficiency in Microsoft Office