HR & Administration Assistant at PAIX Data Centres

Job Description

The Human Resources and Administration Assistant will co-ordinate day to day operations and provide technical expertise in the following functional areas: HR Planning, Recruitment, Induction and Onboarding, Performance Management, Learning and Development, Total Rewards, Payroll administration, HR Compliance, Organizational Development, Staff Welfare and Employee Relations.

HR Metrics and Reporting

• Assist in updating and maintaining HR records, including headcount, recruitment data, and performance metrics
• Keep organizational charts updated and accurate
• Ensure HR databases reflect current staff details

 Recruitment and Onboarding

• Support recruitment activities by posting job advertisements, scheduling interviews, and conducting reference checks
• Assist in preparing onboarding schedules and conducting orientation sessions for new employees
• Help ensure new hires are introduced to company policies and procedures

 Payroll and Benefits

• Provide payroll administrators with necessary updates related to employee changes
• Assist employees with payroll or benefits-related queries
• Support the administration of benefits programs such as medical insurance and pensions

 Attendance Management

• Monitor and update employee attendance records and address any discrepancies

 Performance Management

• Help with recording performance data and supporting the performance appraisal process
• Assist in coordinating performance improvement plans when needed

 Employee Relations

• Act as a point of contact for basic employee inquiries and escalate issues as necessary
• Help organize events and activities to promote a positive work culture

 HR Administration

• Assist with travel arrangements, including visas and accommodations, for staff and visitors
• Prepare employee documentation such as contracts and offer letters

 Compliance

• Support compliance with labour laws and HR policies by ensuring proper documentation and record-keeping

 Learning and Development

• Help identify training needs and assist in organizing training programs
• Support in tracking the success of training activities

Filing and Documentation

• Maintain organized employee files and HR documents for easy access and auditing

Additional Responsibilities

• Perform any additional duties assigned by your Line Manager
• Assist in any other activities that may be required to help your colleagues, from time-to-time

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or related field
• Previous experience in an HR administrative role (1–2+ years preferred)
• Good understanding of basic HR practices and procedures
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and HR systems (added advantage)
• Ability to maintain confidentiality and handle sensitive information
• Attention to detail and accuracy
• Ability to multitask and work under supervision
• Strong teamwork and adaptability skills
• Willingness to learn and grow in HR