Jobs at Action Against Hunger

Summary of position

The Regional ICT Specialist will perform a wide range of ICT Professional support to the Regional Office and the Region Countries in all matters pertaining Information and Communication Technology. Giving support, advisory while developing capacity for the country ICT teams to bring efficiency and effective resource optimization and in line to Action against hunger guidelines.

Ensuring countries have secure networks and wireless technologies that are of value to the organization to facilitate the efficient operation in the Horn and East Africa Region.

ESSENTIAL JOB FUNCTIONS.

• Participate to the Region ICT strategy definition, ensure that the strategy is deployed and implemented.
• Supervise equipment and infrastructure proper use.
• Improve the efficiency of Infrastructure resources use.
• Promote user awareness and train users in the use of ICT and IS resources.
• Ensure Technical advisory on energy and related infrastructure to include planning, sizing and procurement validations of the same.
• Give support (remotely or physically) to the regional countries.
• Technical supervision ICT officers and managers at country level.

Requirements

• Bachelor's degree or above in computer science, electrical engineering, Information technology, telecommunications or equivalent field.
• At least 10 years’ experience in an ICT department with at least 5 years in management position.
• Demonstrated experience on cross platform on system administration and support.
• Experience in Management and leadership capability.
• Excellent technical, monitoring and analytical skills.
• Excellent interpersonal and communication (verbal and written) skills
• Ability to provide or recommend solutions to problems.
• Ability to work and contribute positively in a team.
• Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner.
• Flexible to assume additional responsibilities; proactive approach to work and able to work with minimum supervision.

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Job summary

The Logistics Officer is a logistics support staff, supporting the Logistics Manager in daily operations in support of the Base and Coordination Offices, programs and activities.

Purpose:

Under the direct supervision of the Logistics manager, the Logistics Officer will provide procurement and logistic assistance, ensuring high quality, accuracy, and effective execution of procurement and logistics, including asset management and processes, as well as transparent utilization of financial resources. They will promote a client-oriented approach consistent with ACF rules and regulations.

Engagement:

• The Logistics Officer will be expected to offer technical assistance to Kenya Country Base programs
• Logistics Officer will be required to engage with external stakeholders such as partners and suppliers.
• Work with the drivers to ensure vehicles are properly maintained and in good condition.
• Work with Programs team on expedition of requests and tasks.

Essential Job Duties

Procurement - 70%

• Assist in procurement activities, purchasing of equipment, goods and services, including planning, raising RFQs, ITTs, issuing Purchase Orders and Call-off Orders against FAs, and other tasks;
• Assist in procurement processes, e.g. drafting bidding documents and launching sourcing and solicitation events in eSourcing, managing bid submissions, communicating with bidders, participating in evaluations, preparing evaluation reports, supporting preparation of Contracts, Framework Agreements and amendments thereof;
• Process procurement transactions in ACF’s corporate system, LINK;
• Process invoices for goods and services delivered, ensuring accuracy and completeness of documentation and timely payment, following up to completion and informing clients;
• Monitor expenditures against allocations from Budget Follow Ups.
• Receive, review, log and route incoming communication and procurement requests/invoices;
• Receive, verifying deliveries and shipping them to requesters (Bases or Coordination departments) 
• Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentation;
• Prepare statistics and reports, including on procurement volume;
• Undertake routine follow-up action on procurement on behalf of the Supervisor;
• Maintain status reports on procurement activities and work in progress. 

Logistical Support Services 20%

• Support in asset management, ensuring all items are recorded against the correct project number and the correct documentation is supported for each item;
• Support in fleet management, ensuring all ACF vehicles are running at optimum levels.
• Manage asset and inventory of all expendable and non-expendable items under each project to maintain accurate records for accountability, as well as handover of equipment when appropriate;
• Support in asset registration processes of expendable and non-expendable property and equipment for the office, ensuring they are well established and maintained/updated on a monthly basis;
• Assist in office management of stationery supplies including maintenance of stock list and distribution of stationery as required by staff, keeping a log of distribution;
• Assist in managing office provision of cleaning and maintenance/repair services;
• Assist in the organization of meetings, conferences, visits, workshops, etc;
• Any other duties as requested by the Supervisor. 

Other duties as required (10%)

• Track and analyze data to provide recommendations for process improvement
• Assisting in managing supplier relationships, contacts, and pre-qualification lists.
• The incumbent should be able to draft, review award notifications, contract/agreements
• Ensuring compliance with policies regarding purchasing procedures and best practices.
• Provide technical and logistical support to field and coordination staff

Requirements

Required Qualifications

• Bachelor degree in supply chain & Logistics Management or other relevant academic studies.
• Membership with CIPS (UK) and/or Membership of KISM will be an added advantage. 

Required Skills & Experience

• At least 5-7 years’ experience in similar assignment with busy international NGO preferred.
• INGO experience in staff management, Logistics, finance and project follow up.
• Ability to work under pressure while multi-tasking.
• Experience with Power BI is an added advantage
• Results driven and demonstrable ability to set and communicate goals and ensure effective and appropriate decision-making and problem solving.
• Good team player, able to organize, train and motivate a multicultural team.
• Excellent written and verbal communication skills to motivate and influence.
• Fluent in English (professional English needed).
• Good general knowledge in field of IT, mechanic, radio & satellite communications.
• Possession of driving license is an added advantage.