Openings at United Nations Environment Programme (UNEP)

DUTIES AND RESPONSIBILITIES

• Under the general supervision of the Head of the Secretariat of the Nairobi Convention, and direct supervision of the project manager, the consultant will undertake the following tasks related to the publication titled ‘Chondrichthyans of the Western Indian Ocean: Biodiversity, Fisheries and Trade, Management and Conservation’:
• Review, edit to a high standard and proofread the manuscript, foreword, preface, and summary, to ensure accuracy, correct language use, consistency, clarity, and conformity with UNEP style guidelines.
• revise or rewrite text, as needed, to allow for improved readability and logical sequence.
• Propose revisions to the document’s layout to enhance flow and user-friendliness, and incorporate these as agreed.
• Ensure compliance with UNEP editorial style guidelines, and proper acknowledgement of the Nairobi Convention, authors, and all partners and projects involved in the publication.
• Accommodate or update any input, suggestions, or additional changes that may proposed by partners.
• Produce Pdf files for electronic/online distribution
• Produce print-ready pdf files for printing.

Qualifications/special skills

• Advanced university degree (Master's or equivalent) in a science subject, communications sciences or related field is required.
• A first-level university degree in combination with 2 additional years of work experience as a science editor/writer may be accepted in lieu of the advanced university degree.
• 5 years of working experience is required in the area of scientific editing, technical writing, proofreading and publishing.
• Excellent command of advanced and technical English language, scientific terminologies and conventions, editorial principles, and great attention to detail and accuracy, are required.
• Solid understanding of printing and production processes and norms, and knowledge of online publication, is required. Experience working within the Western Indian Ocean region, UNEP and/or other UN Agencies will be an asset.
• Experience with editorial practices and documentation procedures of UNEP or comparable international organizations is desired.
• Experience in a field related to the environment, sustainable development, and marine science is an added advantage.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required

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Duties and Responsibilities

• Requisition and Contract Administration:
• Assists to coordinate various activities related to the acquisition of goods and services for the office, e.g., consolidation and review of the acquisition plan, monitoring of contract availability, ensuring compliance with, and consistency in, the application of UN regulations, rules and procedures;
• Reviewing the requirements in form of specifications, Statements of Work, or Terms of Reference as well as associated evaluation criteria for completeness; Raises shopping carts for the acquisition of goods and services, creates Service Entry Sheets to record services rendered and submits payment requests for disbursement; Raises low-value acquisition POs and follows the entire process through to completion, up to the payment of invoices;
• Accepting goods, services or works delivered by vendors, and create R&I reports in Umoja; Lead contract management duties including vendor performance evaluation, when appropriate, in coordination with the end-user, if applicable; Conducting the low-value procurement process and creating the low value purchase order in Umoja. Submitting the purchase order for approval; Provide procurement support and shadowing for Admin staff in Africa office Field offices
• General Administration:
• Prepares, processes and follows up on administrative arrangements and forms related to the official travel of staff; Drafts routine correspondence; Maintains files of rules, regulations, administrative instructions and other related documentation;
• Maintains up-to-date work unit files (both paper and electronic); Ensure correct tracking of all Africa Office equipment and fixed assets in a timely manner, and ensure all relevant equipment is covered by the relevant insurance policy; Maintains, on an ongoing basis, the list of intangible property, including active subscriptions and licenses, mobile lines, landline extensions, among others, ensuring timely renewal or deactivation;
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, with the UN grounds passes,
• property passes, UN parking permits, swipe-card access and door keys; Acts as Travel Administrator for non-staff personnel and creates travel requests and expense reports in accordance with the UN regulations, rules, and processes;
• Perform other work-related duties as required, including physical space planning and the identification of office technology needs and maintenance of equipment, software and systems, organizing and coordination of seminars and other events, among others.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making; Assists with visualizations and updating information material such as web pages or brochures.

Qualifications/special skills

• HS Diploma required
• Supplementary training in business Administration, HR management, Procurement or related field is highly desirable.
• Completion of UN Umoja courses is desirable.
• Working experience with organizational Enterprise Resource Planning (ERP) Umoja systems is highly desirable. Understanding of UN administrative rules & regulations is desirable
• A minimum of five (5) years of progressive experience in administrative work, finance, accounting, audit, human resources, procurement
• and/or programme support or other substantive areas is required.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage