Jobs at The Green Belt Movement

Scope of Work

The Independent Financial Consultant will assist in preparation for two projects audits and the overall institutional audit for the year 2021 and 2022.

Specifically, the consultant will review, advice and ensure the following:

• Review grant contracts, budgets, schedules and other projects and organizational documents;
• Review financial and narrative reports for the audit period;
• Review and ensure completeness of all the payment vouchers and support documents for the audit period according to the submitted financial report;
• Review and ensure reconciliation and completeness of staff time sheets and payroll and statutory returns;
• Review and ensure reconciliation of both cash and bank statements;
• Review and ensure year-end entries and reconciliation in preparation for the overall institutional audit;
• Review adherence to each specific projects and budget lines within each project;
• Review adherence to authority or approval to incur expenditure;
• Review board approvals for the expenditures as required;
• Review adherence to all GBM and donor policies relating to financial management and procurement;
• Assist in reviewing, preparing and filing of any other document in preparation of the said audits;
• Perform any other related issues as may be deemed necessary in the course of the consultancy; and
• Prepare a final report showing identified findings and how they were addressed in preparation for the two projects audits and the overall institutional audit for the year 2021 and 2022.

Qualifications Required

• Bachelor’s Degree in accounting, finance or related field;
• Certified Public Accountant or CPA –K holder;
• A minimum of five years of experience with financial management, including financial controls, accounting, reporting and audit;
• Must have carried out at least three similar assignments in support of audit preparation;
• Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements is an added advantage; and
• Experience with accounting software like QuickBooks.

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Administration and Operations

• Work with the Executive Director and other members of the management team to ensure smooth running of the organization;
• Develop and maintain a very good knowledge of GBM policies;
• Maintain internal control systems to ensure compliance with GBM policies;
• Develop, with assistance and oversight from the Executive Director any necessary policy or guidance documents;
• Manage GBM insurance policies including undertaking research and advising on market trends;
• Supervise other staff working within the Finance and Administration Office;
• Manage relationships with all GBM suppliers, including ensuring contracts are completed and up to date and payments are made on time, and that IT support, security and other contracted services are performing their jobs to the level required;
• Ensure the smooth administration and operational running of the office, including with day to day needs in the office and office building renovations;
• Oversee project logistics for meetings, workshops, conferences and travel;
• Provide oversight on all procurement activities to ensure full compliance with the GBM and donor policies;
• Ensure daily administrative support to the administration team, including vehicle fleet management;
• Lead the management and monitoring of the GBM assets, inventory, office equipment and supplies;
• Manage and supervise the administration and procurement teams, including performance management, coaching and mentorship;
• Prepare and submit various administrative reports; and
• Perform other duties as assigned. 

​​​​​​​Qualifications Required

• Bachelor’s Degree in accounting, finance or related field;
• Certified Public Accountant or CPA –K holder;
• A minimum of five years of experience managing financial and contractual aspects for funded international development projects;
• A minimum of five years of experience with project financial management, including financial controls, accounting, reporting and audit;
• Ability to work across various teams with excellent interpersonal skills, including demonstrated experience managing and supervising financial and procurement personnel;
• Familiarity with grants management, including demonstrated knowledge of rules, regulations, and reporting requirements;
• Experience with accounting software like QuickBooks;
• Strong organizational and leadership skills;
• Strong analytical and computer skills, with an emphasis on budget and financial analysis; and
• Excellent oral and written English and Swahili fluency required, with excellent communication skills.