Jobs at United Nations Environment Programme (UNEP)

Responsibilities

This position is located in the Governance Affairs Office in the United Nations Environment Programme (UNEP). Under the direct supervision of the Chief of the Civil Society Unit and the overall guidance of the Secretary of Governing Bodies, the incumbent will be responsible for the following duties:

• Provides support for computer information systems, databases, meeting registration/accreditation and IT applications in assigned areas; performs complex troubleshooting for various IT applications.
• Participates in the development, programming, testing, debugging and implementation of new computer application systems releases, modules and functionalities; conducts version management.
• Designs and develops computer application systems and programs, including online intergovernmental meeting application / event app for smartphones, typically using more than one programming language as well as UN established standards for IT technologies and tools.
• Installs computer application systems software and hardware according to specifications; monitors applications systems using appropriate monitoring tools and produces monitoring reports, including online surveys for participants of intergovernmental meetings.
• Manages, designs, creates, produces and maintains technical documentation for relevant computer application systems and products; manages and administers changes to technical documentation in accordance with prevailing change management and operation procedures.
• Assists in developing/refining support and operations procedures for relevant computer applications systems, including programming requirements and recommendations to users for the programming interfaces.
• Serves as team leader in IT projects dealing with the planning, specification, design, development, implementation and maintenance of computer application systems; liaises with users and other relevant stakeholders to define and specify requirements; builds, tests and modifies prototype computer application systems; performs installation and maintenance of computer applications systems in user offices.
• Contributes to feasibility studies, systems analysis, design, development, implementation and evaluation and testing of computer application systems improvements and new computer application systems.
• Assists in the identification of user computer application systems needs, including business process and document workflow analysis, organization and maintenance of document repositories; identifies classification schema, retention and archival procedures; designs and develops workflow systems for online and hybrid meetings with and without online/remote simultaneous interpretation through dedicated online meeting platforms; conducts research on document/information/knowledge management computer applications’ tools, procedures and standards.
• Provides secretariat IT support to processes emanating from UNEA, including intergovernmental negotiating committees, open-ended working groups, ad hoc tasks forces.
• Undertakes mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
• Keeps abreast of developments in the field; conducts research on new technologies; performs bench marking and proposes new acquisitions; assists in the implementation of new technologies.
• Provides guidance and training to new/junior staff; plans day-to-day work and supervises other staff as required.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as required.

Competencies

• PROFESSIONALISM: Knowledge of relevant programming language(s) in particular PHP, JavaScript, Java and the ability to use programming skills to develop information systems. Knowledge of system development workflow and document flow processes. Ability to conduct research and gather information from a wide variety of standard and non-standard sources. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Ability to work well with figures, undertake basic research and gather information from standard sources. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

• High school diploma or equivalent is required. Degree in Computer Science, Software Engineering, Information technology, Information Systems or related field is desirable.

Work Experience

• A minimum of ten (10) years of experience in information systems analysis and programming, systems administration and maintenance, software development, applications support, and security related operations or related area is required.
• Experience with development and monitoring of dashboards, including Umoja Enterprise Resource Planning (ERP) systems and Power BI dashboards and reports is desirable.
• Experience with managing registration process of an intergovernmental meeting via a UN or a similar international organization based/developed online platform is desirable.
• Experience with servicing hybrid intergovernmental meetings with technical support to remote simultaneous interpretation online meeting platforms is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; Knowledge of another official United Nations language is desirable.

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Responsibilities

This post is located in the Ozone Secretariat at the Nairobi duty station. Under the direct supervision of the Programme Officer (Monitoring and Compliance), the incumbent will be responsible for the following functions:

• Assisting the Ozone Secretariat by:
• Compiling, summarizing, and presenting information/data on specific Secretariat and related topics or issues, including on the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer.
• Reviewing cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval; identifying inconsistencies in recorded expenses vis -à-vis the approved budget.
• Reviewing budget revisions, ensuring necessary approval and entry in computerized systems.
• Serving as focal point for administrative coordination for the assigned region to initiate requests, obtain necessary clearances, process and follow-up on, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services. including for intergovernmental meetings arranged by the Secretariat, such as the meetings of the Implementation Committee under the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer.
• Compiling, summarizing and entering data received from the countries on substances as required by the decision of the parties; drafting budget status reports, identifying shortfalls in delivery, budget overruns, and bringing this to the attention of management.
• Providing support to the Secretariat, including:
• Drafting correspondence on a variety of issues, including on the non-compliance procedure of the Montreal Protocol on Substances that Deplete the Ozone Layer and preparing and updating periodic reports, preparing briefing notes, graphic and statistical summaries, accounting spreadsheets, responses and communications to Parties and stakeholders.
• Providing general office assistance; responding to information requests and inquiries; reviewing, logging and routing incoming correspondence; setting up and maintaining files/records; organizing meetings, workshops; handling routine administrative tasks.
• Data:
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performing any other related duties.

Competencies

• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

• High school diploma or equivalent is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
• Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of five (5) years of work experience in administration, finance, accounting or related area is required.
• Experience with MS Office Suite (Word, Excel, PowerPoint) and related applications is required.
• Experience with Enterprise Resource Planning (ERP) systems such as Systems and Applications Products (SAP), in processing travel, requisitioning and budgets is desirable.
• Experience in preparing budgetary inputs, cost estimates and expenditure monitoring is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.