Vacancies at Adventist Development and Relief Agency (ADRA)

Specific Tasks

Project Implementation and Accountability:

• Ensure the timely planning of project activities through the development of Program Implementation Plan (PIP), Annual Work Plans, Detailed Implementation Plans, Monthly Activity Schedules and Procurement Plans.
• Oversee the accomplishment of the project activities in line with the project plans and DIPs within the approved project timeframes.
• Identify and manage project risks, whilst ensuring timely communication of emerging risks and possible mitigation measures, to the programs department.
• Ensures timely preparation and summation of all activity approvals, financial and purchase requests for all related project activities by the project staff, as well as timely reporting (programmatic and financial reporting).
• Develop strategic innovations that enhance the sustainability of the project and create an opportunity for scale up or future funding.
• Ensure that quality and standards are maintained through the entire project implementation.
• Staff Management
• Supervises 15+ staff assigned to the project.
• Guide, mentor and coach the project staff under his/her supervision in ensuring quality planning, execution, monitoring and reporting of the project activities.
• Set achievable targets and key performance indicators for the project staff, in line with the project objectives.
• Conduct performance appraisals for the project staff, and report to the programs and HR department.
• Ensures clear communication amongst the project staff, proper behavioral conduct and an amicable way of resolving issues. Escalate issues that need attention of and action by the senior management.
• Mentor the project staff on project implementation, collaborations, stakeholder relations, project reporting and communications.
• Identify any staff training needs and propose to the Programs Department.
• Project Monitoring, Reporting and Transition
• Responsible for the overall monitoring of the implementation progress of the project in line with the project outcome and output indicators.
• Ensures all project reports (monthly, quarterly, semi-annual and annual) are prepared and submitted as per the donor guidelines (ensuring timeliness and quality). Progress reports may be requested on a need-basis.
• Prepare a timely project exit strategy and plan, for gradual and system planning to the end of the project.
• Stakeholder Management and Collaborations
• Map out, document, and share on a regular basis all the stakeholders relevant to the project.
• Identify and address any needs amongst the stakeholders, which may influence the project implementation.
• Establish and maintain good working relationships with other implementing organizations and stakeholders within the project location.
• Strategically engages relevant County partners and stakeholders in the project activities.
• Represent ADRA Kenya in all relevant County and Stakeholder forums including CSGs.
• Actively participate in County planning meetings and/or with other agencies, for strategic maximization of possible complementary funding of the project activities.
• Documentation:
• Responsible for the safe keeping and filling of all project documents including the Agreements, Project Proposals, Change Requests/Proposals, Budgets, Quarterly, Baseline, Quarterly, End-Evaluation and Project Closure reports and back-up on the office server.
• Lead the project officers in documenting project and submitting success stories with every progress report.
• Lead the project officers in ensuring that all project photos and all relevant media from the project initiation to closure are deposited in a named project folder and backed up in the office cloud server.

Additional Job Responsibilities

• Support the design and development of new concept and proposals for related programming information management and reporting
• The Project Manager may be tasked with additional duties within their level of expertise and experience as deemed relevant to the assignment and advancement of the project objective by the supervisor

Desired Competencies and Minimum Qualifications

• Education University degree in Project Management, Development Studies, Health, Education, Gender, or any other relevant academic qualifications
• Experience At least 3-year experience in a comparable position
• Knowledge in project management (technical, budgets and staff/people management)
• Extensive experience in strategic planning and management, including project/program development and implementation and grants’ management
• Experience in Health, rights and educations related programming
• A good understanding of the social-economic and environmental dynamics of the ASAL counties, of Kenya particularly, Turkana region.

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Specific Tasks

• Design, initiate, and facilitate productive, collaborative, respectful, and solution-oriented community-level monitoring evaluation, accountability, and learning systems.
• Provide technical leadership in planning, scheduling, and implementing CoLMEALxactivities, ensuring all processes are carried out and reported within workplan timelines.
• Facilitate and support community monitoring teams to make evidence-based decisionsxand report results, while guiding community members to identify their SGBV issues,xdefine the changes they want to see, and develop their own indicators and measures ofxsuccess to strengthen community ownership.
• Foster and maintain strong relationships with community members, local government, and other stakeholders by promoting community-led rights protection and integrating SRHR/SGBV activities within existing community and government structures. This includes supporting the initiation and strengthening of community-based processes and systems for data collection, analysis, service delivery, and long-term project sustainability.
• Develop and implement work plans for the CoLMEAL scale-up, ensuring they strengthen community-led rights protection among AGWs.
• Actively identify and incorporate opportunities to link CoLMEAL activities with other ongoing program interventions.
• Conduct engagement activities with local, regional, and national stakeholders for policy change and impacts on the ground.
• Act as the lead trainer on CoLMEAL by providing targeted mentorship, skills-building, and continuous guidance to community members—including marginalized and vulnerable groups—to enable them to lead their own MEAL processes. This includes training and coaching in community-led rights protection, data collection, analysis, validation, dissemination, reporting, and the effective use of evidence to achieve the project's intended outcomes.
• Work with communities to co-design data collection tools (e.g., surveys, FGD guides) that are context-specific, fit-for-purpose, and accessible to different groups in line with their pathways.
• Promote data use and learning by ensuring that information gathered from the field is primarily used by communities for decision-making, adaptive management, continuous learning, and project reporting.
• Support communities to use their self-generated evidence to foster accountability and drive SRHR/SGBV advocacy, including holding duty-bearers accountable, advocating for improved services, and influencing local SRHR/SGBV policies and decision-making processes.
• Provide support in project communication to ensure all stakeholders are informed about project objectives, activities, progress, and opportunities for involvement throughout implementation.
• Contribute to the development of the Program implementation Plan (PIP), annual work plans and detailed implementation plans (DIPs) to identify project targets and ensure inclusion of M&E activities
• Support the development, design, and writing of proposals and concept notes for related programming information management and reporting
• Perform other duties as deemed relevant to the assignment and advancement of the project objective by the supervisor

Desired Competencies and Minimum Qualifications

• Education University degree in statistics, demographics, public health, or international development with additional training in the field of monitoring and evaluation is preferred.
• Experience At least three (3) years of experience in project implementation, with demonstrated expertise in community-led approaches for rights protection and their contribution to enhancing protection rights against GBV and CEFM.
• Extensive experience in facilitating training and mentorship, with a strong focus on community empowerment and GBV prevention/response.
• Strong background in participatory analysis, community evidence generation, and supporting communities to use evidence for action, advocacy, and accountability.