Vacancies at African Union (AU)

Purpose of Job

• The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
• In seeking to achieve these objectives, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of new organization structure and the filling of regular and short-term vacant posts.
• The Commission of the African Union invites applicants who are citizens of Member States for the regular post of Registry and Stores Clerk within the Human Resource and Administration Unit, at the Inter African Bureau for Animal Resources (IBAR), under the Directorate of Rural Development, Blue Economy and Sustainable Environment.

Main Functions

• Under the direct supervision of the Senior Human Resources and Administration Officer and the overall oversight of the Director of AU-IBAR. He/she shall perform the following tasks:

Main Duties and Responsibilities

• Ensure maintenance of registry system at the mission Office.
  • Set up and maintain the office filing system in accordance with the AU Filing System.
  • Establish and maintain a records system of file movements within the office as well as maintain office circulation and reading files.
  • Prepare correspondence and reports related to registry activities.
  • Participate in the creation and maintenance of an electronic registry/archive system.
• Provide effective mail management in the mission office.
  • Receive, register, and code incoming notices, letters and other correspondence and forward to proper department/unit/officer.
  • Register and dispatch outgoing communications, and follow-up on distribution.
  • Support to common services inventory count cost recovery.
• To manage the store with proper documentation               
  • Maintain and Act on Staff requisitions 
  • Requisition forms received and filed
  • Records of stock upon receipt and requisitioning kept orderly
  • Procurement rules and regulations adhered to
• To ensure complete Purchase Requisitions and Parked Invoices for all purchases both stock and services done in the office        
  • Receive Complete records – memo and certificate of funds to raise purchase requisitions. 
  • Raise Goods Receipt Notes upon receipt of goods in the organization
  • Park document upon receipt of Invoice and Delivery Note and send to Finance for payment
• To file all incoming documents in the Registry and to Update the filing index
  • filing index updated especially new project and correspondence and shared among administrative staff
• Managing of Assets procurement and movement within the office
  • Procurement of Asset upon requisition from unit
  • Asset list prepared for each and every office
  • Monitoring of asset movement within the office
  • Asset verification exercise carried out every year for the whole office
  • Maintain an Asset Register
• Answer queries from the Auditors.

Specific Responsibilities

• Management of the registry and mail distribution system
• Maintenance of stock in the stores to ensure continuity of operations in the office with proper documentation
• Management of all IBAR assets ensuring that stock take periods are undertaken and documented as well as monitoring movement of assets. 
• Maintain the asset register so that it is always up to date
• Ensuring that obsolete assets are recorded and requests for disposal made

Academic Requirements and Relevant Experience

• Diploma in Supply Chain Management with three (3) years or a Bachelor’s Degree in Supply Chain Management with two (2) years work experience in Supply Chain Management, or a related field. A higher qualification than a Bachelor degree in the above-mentioned fields of study would be an added advantage. Records Management or Business Information Management qualifications will be considered as an added advantage.
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Required Skills

• Sound administrative skills and ability to multi task
• Meticulous attention to detail
• Excellent interpersonal and communication skills
• Highly developed organizational skills and ability to meet deadlines
• Possess the ability to work well under pressure
• Self-motivated, creative, and a reliable team player
• Ability to work in a multicultural setting 
• Possess the ability to use IT tools to enhance any assigned tasks.

Leadership Competencies

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Teamwork and Collaboration
• Accountability awareness and Compliance
• .Learning Orientation
• Communicating Clearly

Functional Competencies

• Troubleshooting AUC 481
• Job Knowledge and Information Sharing
• Task Focused
• Continuous Improvement Awareness

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KEY RESPONSIBILITIES

Strategy Development & Execution

• Design and implement an ecosystem strategy for NGOs, foundations, and donor-funded projects.
• Translate sector needs into targeted Customer Value Propositions (CVPs), encompassing banking, credit, payments, insurance, and digital channels.

Stakeholder Engagement & Relationship Management

• Build and maintain strategic relationships with NGOs, funding partners, UN agencies, government-aligned programs, and implementation partners.
• Engage with procurement officers, grant managers, finance directors, and program leads to provide comprehensive banking solutions.

Ecosystem Structuring & Value Chain Finance

• Map NGO value chains (e.g., implementing partners, suppliers, contractors, field agents).
• Develop and promote financing solutions for:
• NGO contractors and vendors
• Healthcare and education programs
• Relief supply and logistics networks
• Introduce tailored lending models (e.g., program-based credit, LPO financing, guarantee-backed funding)

Product Innovation & Digitization

• Co-develop embedded banking tools for:
• Donor disbursements
• Beneficiary payments
• Mobile-based grant tracking and reporting
• Leverage fintechs to digitize cash transfer programs, field agent payments, and NGO treasury services.

Internal Coordination & Collaboration

• Work cross-functionally with Corporate, Retail, Micro-Banking, DFS, Treasury, and Bancassurance to deliver aligned solutions.
• Coordinate ecosystem sales enablement and performance reporting across business units.
• Ensure proper revenue attribution and joint scorecard reviews across contributing teams.

Data & Performance Analytics

• Maintain an up-to-date NGO ecosystem database with funding levels, projects, geographies, and transaction volumes.
• Track and analyze ecosystem KPIs including deposits, credit utilization, product penetration, and client engagement.

Thought Leadership & Sector Visibility

• Represent KCB in NGO forums, donor workshops, and sector networks.
• Generate insights on trends in aid financing, humanitarian innovations, and regulatory changes impacting NGOs segment.

MINIMUM POSITION QUALIFICATION REQUIREMENTS

Academic & Professional 

Purpose of Job

• The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership Worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia. 
• In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of a new organizational structure and the filling of vacant posts. 
• The Commission of the African Union invites applicants who are citizens of Member States for a position in the Inter-African Bureau for Animal Resources (IBAR) Nairobi, Kenya which is mainly in charge of being the vehicle for the AU to develop an appropriate and independent expertise in the area of animal health and production for the alleviation of poverty of those involved in livestock farming and food security in Member States.
• The Inter African Bureau for Animal Resources (AU-IBAR) is a specialised technical office of the Department of Agriculture, Rural Development, Blue Economy and Sustainable Environment (DARBE) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources for both human wellbeing and economic development in the Member States of the African Union (AU).
• The Commission of the African Union invites applicants who are citizens of Member States for a position at the Inter African Bureau for Animal Resources, Nairobi/Kenya.

Main Functions

• Contribute to the strategic leadership of the institution in the domain of animal health. 
• Provide strategic and technical guidance to member states and regional economic communities in the domain of animal health and diseases control.
• Coordinate programmes for the control of animal diseases in Africa and provide support to regional economic communities and member states.
• Maintain, strengthen and diversify partnerships with international organisations and technical partners in the animal health domain

Specific Responsibilities

• Assist in co-ordinating activities in AU-Member States in the field of animal health and welfare including control of epizootics and applying the One health approach.
• Assist in co-ordinating the control and eradication of trans-boundary diseases in member states.
• Support ARIS system to collect, collate and disseminate information on all aspects of animal health in Africa.
• Assist in co-ordination and liaison with appropriate authorities of Member States, Regional groups, Inter-Governmental and International Organizations on matters of animal health. 
• Assist in monitoring and react to changes and requirements of the International Animal Code.
• Assist in facilitating the collaboration framework with the World Organization of Animal Health (WOAH), and the Food and Agriculture Organization of the United Nations (FAO) such as GF-TADs Africa, and other strategic partners.
• Contribute towards planning and decision-making to formulate IBAR’s response to any major animal disease outbreak in a member state.
• Assist the Chief Animal Health Officer in the networking and management of the numerous animal health programmes and projects housed within IBAR.
• Support monitoring the general sectoral issues related to animal health and support formulation of strategies, programmes and projects and facilitate the quarterly and annual reporting of animal health. 
• Maintain a continental platform of public and private actors involved in animal health and assist RECs and AU MSs to work together to address issues of animal health with a focus of transboundary animal diseases (TADs) and zoonoses, curriculum content and quality of veterinary services delivery.
• Support the epidemiology, laboratory and veterinary public health networks in Africa to efficiently address the main diseases, emerging and re-emerging diseases and issues of veterinary public health concern including food safety.
• Support risk analysis along regional and continental priority livestock value chains.
• Perform any other relevant duties assigned by the Supervisor and the Director.

Academic Requirements and Relevant Experience

• Bachelors in Veterinary Science, Animal Health or Epidemiology or related field, with at least five (5) years of progressive relevant experience in Veterinary and/or Animal Health with a strong background of Veterinary Epidemiology.  
• Or a Master’s Degree in any of the above or related field, with a minimum of two (2) years of progressive relevant experience in Veterinary and/or Animal Health with a strong background of Veterinary Epidemiology.  
• Supervisory experience is an added advantage. 
• Professional work experience in identifying stakeholder’s capacity gaps in animal health and formulating and implementing capacity building strategies. 
• Experience in an international work environment is highly desirable 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage 

Required Skills

• Sound project management skills and ability to multi task
• Effective interpersonal and communication, from project kick offs to stakeholder meetings
• Strong negotiation skills
• Possess leadership skills
• Self-motivated, creative, and a reliable team player
• Ability to work in a multicultural setting 
• Possess the ability to use IT tools to enhance any assigned tasks.

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Purpose of Job

• The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.
• In seeking to achieve these objectives, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of new organization structure and the filling of regular and short-term vacant posts.
• The Commission of the African Union invites applicants who are citizens of Member States for the regular post of Assistant Accountant within the Finance Unit, at the Inter African Bureau for Animal Resources (IBAR), under the Directorate of Rural Development, Blue Economy and Sustainable Environment.

Main Functions

• Under the supervision of the Senior Finance Officer the Assistant Accountant shall act as a support staff member within the finance department by performing accounting and payroll tasks for African Union.

Specific Responsibilities

 Accounting 

• Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system; 
• Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate; 
• Keep and update financial records of the office; 
• Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…) 
• Maintain up to date files for service providers/contracts; 
• Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission; 
• Adjust the local bank balance at the end of each month; 
• Prepare bank reconciliations; 
• Draft various correspondence related to financial and administrative matters and submit to the supervisor; 
• Prepare financial statements to be audited;
• Prepare Financial Reports for consideration of the AU Headquarters and Donors as well as the certification of general expenditures; 
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately; 
• Provide advice on financial and administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars. 
• Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;  

Payroll 

• Maintaining payroll information by collecting, calculating, and entering data. 
• Updating payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers. 
• Preparing reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages. 
• Determining payroll liabilities by calculating employee salary, statutory and other legal deductions income and other compensation payments. 
• Resolving payroll discrepancies by collecting and analyzing information. 
• Providing payroll information by answering questions and requests. 
• Maintaining payroll operations by following policies and procedures; reporting needed changes. 
• Maintaining employee confidence and protecting payroll operations by keeping information confidential

Academic Requirements and Relevant Experience

• A Diploma (BAC+2) in Accounting, Finance or Business Management, with a minimum of three (3) years of progressive work experience in accounts or finance.
• Or a Bachelor’s degree (BAC+3) in Accounting, Finance or Business Management, with a minimum of two (2) years of progressive work experience in accounts or finance.

Required Skills

• Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment. 
• Excellent computer skills; Microsoft Office, Internet Explorer, SAP, etc ; 
• Work experience in accounting packages is an advantage 
• Good skills in planning and organization 
• Good negotiation skills, good communication and presentation skills
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

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Purpose of Job

• The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity,  solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership Worldwide. Its Headquarters is located in Addis  Ababa, capital city of Ethiopia.  
• In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of a new organizational structure and the  filling of vacant posts. 
• The Commission of the African Union invites applicants who are citizens of Member States for a position in the Inter-African Bureau for Animal Resources (IBAR) Nairobi, Kenya 
• which is mainly in charge of being the vehicle for the AU to develop an appropriate and independent expertise in the area of animal health and production for the alleviation of poverty of those involved in livestock farming and food security in Member States. 
• The Inter African Bureau for Animal Resources (AU-IBAR) is a specialised technical office of the Department of Agriculture, Rural Development, Blue Economy and Sustainable 
• Environment (DARBE) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources for  both human wellbeing and economic development in the Member States of the African Union (AU). 
• The Commission of the African Union invites applicants who are citizens of Member States for a position at the Inter African Bureau for Animal Resources, Nairobi, Kenya. 

Main Functions

• Provide technical guidance on the management of projects and programmes in the IBAR office. 
• Promote internal best practices concerning AU-IBAR’s, monitoring and evaluation. 
• Represent AU-IBAR in strategic meetings at Continental, Regional and Member States levels. 
• Devise and implement the work programme of AU IBAR so as to ensure it provides the Annual Management plan and the monitoring and evaluation capacity required. 
• Participate actively in the management of IBAR along with the other members of the management team. 
• Oversee and manage the Project and Programme team and provide a proactive and dynamic framework for the work of the staff of the team. 
• Review relevant documents and reports, identify priorities, problems and issues to be addressed and propose corrective actions.  
• Liaise with relevant parties, identifying and initiating follow-up actions. 
• Develop, implement and evaluate projects.  
• Direct subordinates in programmes and projects development, implementation, monitoring and assessment.  
• Undertake pperiodic appraisal of staff under supervision.

Specific Responsibilities

• Coordinate the preparation of AU- IBAR’s Annual Management plan. 
• Provide technical support & build capacities of AU-IBAR staff on Monitoring and Evaluation. 
• Facilitate development and operationalisation of M&E plans for all AU-IBAR projects and programmes. 
• Oversee the establishment, operationalization and management of an integrated Performance. 
• Institutionalize Results-based Management (RBM) within AU-IBAR. 
• Work closely with African Union (AU) Member States and Regional Economic Communities (RECs) in supporting projects and programs monitoring and evaluation. 
• Coordinate and facilitate the tracking and monitoring of project performance at Member States 
• Prepare and disseminate regular monitoring and evaluation reports. 
• Oversee the development of AU-IBAR annual budget Facilitate the development and implementation of the AU-IBAR Strategic Plan. 
• Participate in the mobilization of extra-budgetary resources. 
• Oversee the development and implementation of a knowledge management system to support the improvement of quality program, project or policy development and delivery. 
• Consolidation and preparation of AU-IBAR Quarterly and Annual Progress Reports. 
• Perform any other related duties as may be assigned by the Director. 

Academic Requirements and Relevant Experience

• University Master’s Degree in Project Management or related social sciences with seven (7) years of relevant working experience in continent-wide projects`s developing 
• and implementation or programmes planning and management, with at least three (3) years at a managerial/supervisory level. Experience in strategic planning, monitoring, data collection and analysis techniques in quantitative and qualitative analysis, 
• stakeholder relationship management and capacity for partnership and network building. 

OR 

• University Bachelor Degree in Project Management or related social sciences with 10 years of experience out of which 3 years of experience at a supervisory level in continent-wide projects or programmes management. Experience in strategic planning, 
• monitoring, data collection and analysis techniques in quantitative and qualitative analysis, stakeholder relationship management and capacity for partnership and network building. 
• PhD in the relevant subject is an advantage. 
• Certification in Project Management (PRINCE2, PMP, etc.) is desirable. 
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Required Skills

• Excellent writing and editing skills, with a keen eye for detail, accuracy, and consistency. 
• Strong knowledge of the subject matter, industry trends, and best practices, preferably with experience of planning and implementing  animal/ agricultural sector 
• Ability to work under pressure, prioritize tasks, and meet deadlines. 
• Leadership and communication skills, with the ability to collaborate with internal and external stakeholders. 
• Creativity and innovation, with the ability to generate new ideas and approaches 
• Well-developed computer skills including MS teams and outlook  applications, data analysis and presentation tools, and project` s planning, monitoring and reporting tools are required.