Vacancies at Aga Khan Hospital Kisumu

OVERALL RESPONSIBILITY

• Reporting to the Head of Human Resources, the Human Resources Assistant will provide support in various human resource functions, which include recruitment, data management, induction and onboarding, locum payroll processing and staff background checks.

KEY RESPONSIBILITIES

• Support effective implementation of human resource policies, plans and procedures.
• Contribute to HR projects such as organizing an induction program for joiners
• Enter data into the HR system so that accurate records are maintained,
• Prepare locum contracts and liaise with payroll for payments
• Maintain and develop the personnel record filing system
• Manage the leaver administration process
• Maintain, supervise and update collection of materials for the human resource department
• Carry out any other reasonable ad hoc duties in order to support the HR department
• Maintain an efficient and effective filing system for HR documents, including the filing of staff files and data management. 
• Support locum payroll administration.
• Maintain contract expiry dates and update the supervisor one month in advance. 
• Ensure that staff have relevant licenses and that all other documentation relating to their profession are valid and updated to ensure compliance with required standards and regulatory needs. 

The requirements

QUALIFICATIONS & EXPERIENCE:

• Diploma in Human Resource Management from a recognized institution.
• Bachelor’s degree in human resource management from a recognized institution will be an added advantage.   
• Membership of Institute of Human Resources Management.
• Minimum of three (1) years’ experience as a HR Assistant, preferably in comparable institution

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OVERALL RESPONSIBILITY

• Reporting to the Head Human Resources, the Human Resources Officer will support timely delivery of human resource plans, data management, and operations. 

KEY RESPONSIBILITIES

• Support effective implementation of human resource policies, plans and procedures.  
• Support in forecasting and planning the talent pipeline requirements in line with the function/business strategy.
• Participate in realization of people processes of talent recruitment to ensure optimal capabilities.
• Manage specific projects as determined in the annual HR operational plan as well as participating in functional and cross-functional initiatives.
• Provide Human Resource advisory services to the Heads of Departments, Managers and Supervisors in the Business Units assigned across a breadth of areas including talent management, employee development, performance management, employee relations and change management.
• Assist with labour initiatives through ensuring compliance with Collective Bargaining Agreements as well as the Hospital’s rules and regulations.
• Monitor and develop regular statistical information regarding workforce requirements, staff turnover, leave, absence etc.
• Ensure that leave plans are in place and are adhered to in consultation with Heads of Departments.
• Maintain an efficient and effective filing system for HR documents, including the filing of staff files and data management.
• Monitor and submit monthly probationary report and share with supervisor a month before the probation end date.
• Support payroll administration.
• Maintain contract expiry dates and update the supervisor one month in advance.
• Keep track of all active staff in employment and process separations of those whose contracts will not be renewed/terminated.
• Assist in the induction and orientation process of new staff; ensuring that new staffs are well versed with the various human resource policies such as the human resource manual and the code of conduct.
• Ensure that staff have relevant licenses and that all other documentation relating to their profession are valid and updated to ensure compliance with required standards and regulatory needs.
• Coordinate employment of expatriate staff and ensure they are in possession of the relevant permits, passes and visas as provided in the law.

The requirements

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Human Resource Management or any other business related field from a recognized institution.
• Certified Human Resource Professional (CHRP) qualifications or Higher Diploma in Human Resource Management from a recognized institution.
• Experience in Training and Development will be an added advantage.
• Membership of Institute of Human Resources Management.
• Minimum of three (3) years’ experience as a HR generalist preferably in comparable institution.