Vacancies at Aga Khan University Hospital

Job Purpose:

Maintain the reception area by providing front office administrative services and customer care service to patients, AKU staff, and the public by receiving and addressing inquiries in a professional and polished manner, while accounting for all daily financial transactions processed at the front desk/patient reception.

Responsibilities:

• Provide outstanding customer services to patients, public and AKU staff and ensure inquiries and complaints to the department are addressed expeditiously.
• Consistently provide full coverage at all times at the front desk by clocking in and out in the HR time management software.
• Beware of the down time and data protection procedure in the event of a system failure.
• As a cashier, maintain a manual invoice and receipt process in the event of a computer system malfunction and upon resumption of computer system, update data and records in the computer system.
• Admission of patients and collection of IP deposits as per the laid down guidelines.
• Account for and balance all monies collected from patients on a daily basis and deposit the money to main hospital Automated Banking Machine at the end of a work shift.
• Look in the computer system and verify and confirm credit services that are applicable to corporate employees as per the account entitlement details
• Ensure the Pre-Authorizations are duly completed by the Physicians and sent to corporations for approval within 24hours.
• Liaise with patient services supervisor, manager and patient’s insurance company regarding any uncertain approval of such cases.
• Check and verify patient data in the computer system and bill the correct patient for the right services and collect the right amount of payment for the services.
• Verify that all benefits for corporate employees are billed as per existing entitlement guidelines.
• Assist other patient services staff when the need arises in order to foster overall efficiency of the department and deliver timely patient care.
• Answers both internal and external phone calls promptly and respond appropriately. Communicate messages promptly and accurately to concerned persons in order to help in the maintenance of smooth organization of patient care.
• Re-confirm/ update contact numbers of patients. In addition, ensure realistic appointments are booked and rescheduling is done on a timely basis. Rescheduling of appointments by the physicians must be communicated to the patients on time by the staff at the consulting clinics.
• Escalate any difficult/challenges faced in the cause of the operations to the Duty Supervisor/ Manager promptly for assistance.
• Any other duties as may be assigned from time to time.

Requirements:

• Diploma in Front Office Administration/ Business Administration or equivalent.
• At least 3 months’ work experience from the hospitality industry
• Excellent Customer Service & people skills
• Ability to multi-task & detail oriented
• Good communication & interpersonal skills
• Attention to detail and good problem solving skills
• Ability to deal with the public
• Culture sensitive individual
• Good planer & results oriented,
• High integrity. 
• Good grooming and self-presentation

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Job Summary

The pivotal role of a Research Associate at the Brain and Mind Institute at Aga Khan University involves a multifaceted approach to advancing knowledge and promoting mental well-being. In addition to participant recruitment, administration of interviews and tests, and data management, the Research Associate collects, analyzes, and reports data. They also coordinate with research stakeholders, assist in disseminating project results through various channels, and maintain instrumentation related to field or laboratory research. Moreover, the Research Associates provides technical support to researchers, contribute to designing research projects, and independently conduct work complementary to overall research objectives. Furthermore, they train and mentor others in research-related protocols, models, and instrumentation, while also having the opportunity to pursue independent research projects under the mentorship of Principal Investigators, thereby furthering BMI's research objectives and goals.

Responsibilities

• Participate in the design of research projects.
• Develop recruitment strategies to attract eligible participants for research studies.
• Engage with potential participants through various channels to explain the research objectives and requirements.
• Screen potential participants for eligibility criteria and obtain informed consent.
• Timely completion of data collection tasks.
• Coordination with Research Partners and Stakeholders
• Regular maintenance and calibration of instrumentation.
• Effective support is provided to researchers as per their needs.
• In certain study delivery activities, the Research Assistant may be required to serve as backup/cover for other project staff, as the situation demands.
• These initial responsibilities and deliverables may evolve during study initiation, implementation, and close-out; hence other related responsibilities may be assigned.

Requirements

• Minimum bachelor’s degree in a relevant field such as psychology, neuroscience, public health, or a related discipline. Advanced degree preferred but not mandatory.
• Additional certifications or coursework in research methods, data analysis, or relevant areas are preferred but not mandatory.

Relevant Experience.

• Minimum of 2-3 years of experience in research coordination, data collection, analysis, and report writing.
• Experience working in academic or research settings is preferred.
• Familiarity with research methodologies and statistical analysis software.
• Proficiency in English and Swahili language skills, writing, spoken.

Personal Characteristics

• Strong attention to detail and accuracy in data collection and analysis.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively within a multidisciplinary team.
• Effective communication skills, both written and verbal.
• Adaptability and willingness to learn new skills and methodologies.
• Ethical conduct and adherence to research protocols and guidelines.