Vacancies at Catholic University of Eastern Africa

Job Qualifications
Minimum Requirements

• Must have a Masters Degree in Law
• Must have a PhD or equivalent Academic Doctoral Degree in Law
• Must have at least three (3) years teaching experience at university level;
• Must have published at least two articles in refereed journals or one university level textbook or two (2) book chapters.
• Should be proficient in computer packages
• Should have evidence of administrative experience

Job Responsibilities

• To actively participate in Department/Faculty/University community service activities
• To attend and effectively participate in Departmental, Faculty and University meetings and functions
• To be available for students and staff for office consultation
• To be committed to continuous improvement of the Department and Faculty
• To conduct research, publish and participate in seminars
• To ensure regular review of his/her courses in conformity with quality assurance reports and emerging international best practice
• To ensure that quality continuous assessment of students takes place and feedback promptly given to the students
• To perform any other official duties that may be assigned by the Dean, the immediate supervisor and University Management
• To supervise students’ research work
• To teach at least 10 unique units (two semesters) per academic year
• To uphold the good image of the Faculty and the University in the manner in which he or she carries out his or her duties

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Job Qualifications
Minimum Requirements

• Master's degree in Procurement and Contract Management, Procurement and Logistics or Supply Chain Management or similar disciplines.
• Professional qualification in Procurement and Supplies (CIPS or CPSP-K).
• At least four (4) years working experience in a similar position.
• More than five (5) years' administrative experience
• Experience in Microsoft Office and an ERP System.

Job Responsibilities

• Coordinate prequalification of suppliers, selections and negotiations.
• Ensure compliance to procurement procedures and practices.
• Ensure implementation of Quality Management Systems in the department.
• Ensure integration of ICT into the supply chain management operations;
• Ensure preparation, consolidation and submission of Annual University Procurement Plan and Disposal Plan.
• Ensure the tendering processes are executed as per the Procurement Act 2015.
• Establish and update current procurement policies, procedures and practices.
• Guide user departments on effective and efficient procurement procedures, specifications, and requests.
• Identify, monitor and mitigate supply chain, strategic and operational risks by ensuring appropriate internal controls are in place.
• Interpret and advise the Vice Chancellor on all procurement and asset disposal matters to ensure that the University complies with Procurement Laws, Regulations and Government Circulars.
• Monitor and implement procurement processes through Enterprise Resource Planning System.
• Oversee the development of work plans for the department, supervise implementation and evaluate performance to achieve the University’s strategic goal.
• Oversee the disposal of obsolete, redundant and surplus items.
• Preparation of tender documents, adverts and notices.
• Prepare and participate in both internal and external audits.
• Professional qualification in Procurement and Supplies (CIPS or CPSP-K);
• Provide secretariat services to evaluation, disposal, negotiation and all procurement committee meetings.
• Spearhead all negotiations with suppliers for the University’s value for money as required by the Procurement Laws and Regulations.
• Verify procurement documents e.g. Local Purchase Orders, schedules, Request for Quotations, letters and reports.

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Job Qualifications
Minimum Requirements

• Master's degree in Business Administration, Human Resource Management, Organizational Development or a related field.
• Strong strategic planning and organizational development skills, with the ability to build relationships and collaborate effectively with diverse stakeholders.
• Should have a broad knowledge of the laws and policies governing University Education in Kenya.
• Proven ability to lead and manage teams, foster a culture of accountability and continuous improvement and drive results in a complex organizational environment.
• Licensed Member of a relevant professional body in good standing.
• Postgraduate Diploma in Human Resource Management or Certified Human Resource Professional or related field.
• Minimum of 10 years of progressive leadership experience in adminitration, human resource or a related field, preferably in a higher education setting.
• Capacity for innovation, creativity and adaptability to respond to changing needs, technologies and best practices in administration and human resources within higher education.
• Demonstrated expertise in human resource management including recruitment, employee relations, performance management and compliance.
• Demostrated leadership experience in financial management and budget oversight preferably within a complex academic institution or similar organization.
• Excellent interpersonal and communication skills, with the ability to build relationships and collaborate effectively with diverse stakeholders.
• Knowledge of relevant laws, regulations and best practices related to employment, labour relations, and administrative operations.

Job Responsibilities

• Build and maintain effective relationships with internal and external stakeholders, including employees, managers, vendors, government agencies, and community partners.
• Coach, mentor, and develop team members, empowering them to contribute to the achievement of organizational goals and objectives.
• Collaborate with the finance function and other stakeholders to develop and manage budgets for administrative and human resources functions.
• Contribute to the development and implementation of the University’s strategic plans, goals, and initiatives, particularly in areas related to administration and human resources.
• Demonstrated leadership experience in financial management and budget oversight, preferably within a complex academic institution or similar organization;
• Develop and implement initiatives to enhance operational efficiency, streamline processes, and optimize resource utilization across the organization.
• Develop and implement initiatives to foster employee engagement, morale, and professional growth, and support organizational change and development efforts.
• Encourage innovation, creativity, and continuous improvement within the administrative and HR departments, and recognize and reward outstanding performance and contributions.
• Ensure alignment of administrative activities with the University strategic goals and performance measures, and monitor performance against established performance targets.
• Ensure alignment of human resources activities with the University goals and performance measures, and monitor performance against established performance targets.
• Ensure compliance with regulatory requirements and accreditation standards related to administrative operations.
• Ensure effective communication and information-sharing within the organization, keeping stakeholders informed of key developments, policies, and initiatives.
• Identify opportunities for cost savings, revenue generation, and efficiency improvements and ensure responsible stewardship of resources.
• Identify opportunities for process improvements and organizational effectiveness, and implement strategies to enhance overall performance and productivity.
• Identify potential risks and liabilities related to administrative and HR operations, and implement measures to mitigate risk and ensure compliance with applicable laws, regulations, and industry standards.
• Knowledge of relevant laws, regulations, and best practices related to employment, labor relations, and administrative operations;
• Lead human resources functions, including recruitment, employee relations, performance management, training and development, compensation and benefits, and compliance.
• Monitor and evaluate internal controls and processes to safeguard organizational assets and promote transparency, accountability, and integrity.
• Promote a positive organizational culture that promotes diversity, equity, inclusion, employee well-being and the values of the Catholic faith.
• Provide guidance and support to the University Council on risk management strategies, compliance issues, and regulatory requirements affecting administrative and HR functions.
• Provide leadership and direction to administrative and HR staff, fostering a collaborative and high-performance work environment.
• Provide strategic guidance to the University Council and Executive Management on administrative and HR-related matters as per CUEA policy and labour laws.
• Provide strategic leadership and oversight for administrative functions, namely facilities management, Transport, Maintenance, Security, Infirmary, Catering and Housekeeping.
• Represent the organization in meetings, negotiations, and collaborations related to administrative and HR functions, and serve as a liaison between the organization and external stakeholders.