Vacancies at Child Fund International

Primary Responsibilities
Project Management

• Ensure the highest standards of project donor contract management are established and maintained regarding outcome deliverables, budgeting, financial management and reporting
• Provide hands-on technical and managerial support to project staff and partners to ensure approved projects activity plans and associated project milestones are delivered according to the contractual requirements of donors or other stakeholders.
• In collaboration with the Project Steering Committee (PSC) will supervise the project's coordination and governance, including agreements, monitoring and evaluation, communication plan, and dissemination.
• Oversee youth and youth led project partners active participation in key policy-design forums.
• Support communication and collaboration between government stakeholders, youth and youth-led organisations, in governance and accountability to ensure social and economic inclusion for youth.
• Play a key role in identifying and solving problems and issues in the implementation of project management in conjunction with other senior staff and partners.
• Plan and lead the quarterly review of projects, ensuring rigorous analysis, discussion and testing of progress, situation and plans in respect of activity implementation, budget utilization, finance and resourcing. Ensure decisions are reflected in future plans and activities with appropriate follow-up.

Monitoring, Documentation and Information Sharing

• Participate in and provide technical support (development of TOR, data tools review, etc) in project baseline and other related studies.
• Ensure that technical and implementation lessons are being learned across the teams, and adjustments made to project implementation, design or methodologies accordingly.
• Support project teams with the preparation and implementation of accurate, realistic and effective data collection.
• Support and coach field teams to ensure ongoing quality/impact improvements through use of data and related adaptation of projects within agreed project frameworks and contracts, identifying the need for and arranging technical support as/when needed.
• Support in the timely preparation and/or review of the quarterly and annual programmatic and donor quality reports.
• Undertake regular visits to project partners’ offices to attend internal meetings, monitor the implementation of operations and identify support required by the offices.
• Support Project Consortium members to develop a robust complaint and feedback mechanism and reporting system for the project.
• Coordinate partners monthly reporting both financial and narrative.
• Organize and coordinate forums and platform for project sharing and dissemination of lessons learnt and best practices.

Planning and Budgeting

• Support the preparation and revision of realistic budgets, including mid-year budget reforecast in conjunction with the project partners and finance team.
• Authorize and monitor project expenditures in line with the budget and donor guidelines, partners management and financial guidelines. This will include analysis of expenditures against monthly and quarterly budget reports and variance analysis reports and ensuring all budget holders are also fulfilling their responsibilities.
• Working closely with the project team and partners, prepare project annual work plan and for effective implementation of the project.
• Work closely with the finance officer to ensure that all project budgets are posted into the financial system in a timely and accurate manner

Reporting

• Ensure timely and accurate donor and project reporting. This includes the review of narrative and budget reports in readiness for submission, in close collaboration with the partners, Finance team and relevant departments.
• Track all donor reporting deadlines (both financial and narrative reports) and ensure that these are submitted in a timely manner.
• Provide regular update in project implementation progress to the Project Steering Committee

People management

• Support processes that aim to ensure all project staff and partners have clear work plans and objectives and receive periodic performance reviews.
• Efficiently deal with any performance issues as they arise either with the Project staff themselves, or in the role of ‘Manager’s Manager’.
• Ensure all staff’s level of efforts (LOE) to the project are properly accounted for through timely completion of time sheets.
• Alongside Finance and Admin Manager, ensure project staff adhere to donor guidelines and organisational policies and manuals.
• Champion for staff adherence to relevant policies, Code of Conduct and organisational values in action.

Other

• Act as a representative for the project to the donor, government, private sector partners and other NGOs.
• Play a key role in contributing to discussion and decision-making processes of the Project Steering Committee (PSC).
• Remain alert and responsive to any safeguarding risks; acquire relevant knowledge and skills to enable you to understand the safeguarding policy and procedures; promote strong safeguarding practices; perform your duty and responsibility to safeguard, report violations, and promote appropriate behavior; and conduct yourself in a manner consistent with the organization’s policies and values.

Required Experience and Education

• Advanced degree in a youth-related field, Community Development, Gender Development, Social Work, Project Management, or a related field.
• At least 6 years of experience working on similar projects.
• Strong knowledge and background in youth green and digital transformation models.
• Demonstrated experience managing a donor-funded youth-related development project.
• Experience with EU grants is an added advantage.
• Experience working with both urban and rural communities.
• Experience in managing implementing partners.

Required Competencies

• The ability to speak, read, and write fluently in English.
• Strong verbal communication skills, with the ability to develop and deliver compelling presentations.
• Effective and demonstrated change management skills, with the ability to proactively lead and champion innovation and organizational change.
• Demonstrated inclusive leadership skills, with a commitment to fostering a culture of learning and collaboration among teams.
• Excellent report writing skills.
• Good networking and advocacy skills, including youth advocacy and engagement at the national level.

ChildFund’s Core Competencies

• Teamwork: Leads a diverse team and solicits differing perspectives to develop unique solutions or ideas.
• Communication: Engages stakeholders using appropriate communication methods to achieve desired outcomes.
• Results orientation: Contributes to setting work priorities and direction, supporting the team in achieving goals and objectives.
• Decision making: Demonstrates ability to critically evaluate tasks and ruthlessly prioritize and triage
• Resilience: Maintains professionalism in difficult situations and unforeseen changes, supporting others in adjusting to change.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

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About This Role

Sheria ya Vijana project seeks to empower, engage, and connect young people to lead the green and digital transition in Kenya and actively participate in policy design. The project aims to bolster the capacity and influence of Kenyan civil society, particularly youth and youth-led organizations, in governance and accountability concerning social and economic inclusion for youth. It promotes meaningful participation, empowerment, and leadership of Kenyan youth and youth-led organizations in Kwale and Nairobi in the green and digital transitions.

The Monitoring and Evaluation Officer will be based in Nairobi, Kenya and seconded to Barnfonden. He/she is responsible for the creation of comprehensive management guidelines and a robust Monitoring, Evaluation, and Learning (MEL) system to oversee the Action.

Primary Responsibilities
Results Based Monitoring and Evaluation

• Regular tracking of the progress and outcomes of the project
• systematically collecting, analyzing, and sharing insights and best practices among project partners and stakeholders.
• He/she will supervise the dissemination aspect and ensure that the learnings and successes are effectively communicated to a broader audience, fostering replication and scaling of successful interventions.
• Lead the development and review of detailed implementation plans, workplans, performance measurement table and indicator performance tracking for the project.
• Provide support to the project team in the preparation of the periodic internal and donor project reports.
• Support the project Manager in implementation of coordinating and planning project activities in all the target counties in collaboration with the project partners.
• Monitor status and progress of Project implementation based on performance measurement table and the MEL Plan.
• Develop clear and user-friendly data collection and reporting formats in collaboration project teams and partners at different levels.
• Analyze collected data and make recommendations to project coordinator on the quality and desired improvement plans.
• Develop the project monitoring and evaluation plan, indicator reference sheets, trackers, data collection tools, participant databases and oversee quality implementation of M&E activities to meet donor standards.
• Monitor and report the status and progress of project performance measurement table indicators and detailed implementation plan as well as budget expenditures.
• Conduct process and outcome monitoring to assess quality of activity implementation, routine data quality audits and document field visit reports and action plans.
• Keeping track of project evaluations and studies tracking trends and recommendations, progressing their implementation where appropriate.
• Participate in planning, implementation and follow-up of evaluations, for instance writing TORs, preparing literature review packs, planning evaluator itineraries, planning staff workshops, report review. 
• Providing support during internal/external reviews, evaluations and lessons learned activities.
• Coordinate various evaluations, assessments and reviews including assistance with the recruitment of Research assistants, coordinating collection and analysis of data among others.

Capacity Building

• Conduct capacity assessment of the project partners and staff on monitoring and evaluation and design appropriate processes to ensure skills are developed.
• Provide ongoing mentoring and coaching to all project partners and staff on MEL processes and activities.
• The document results from capacity building efforts and share with the Project Manager.

Knowledge management and learning

• Professionally document and proactively share information and learning from the project with the donor and project staff and stakeholders as necessary.
• Take an active role in ensuring that project staff are compliant in uploading data and reports into the relevant online systems and maintain such database systems.
• Work with project staff to promote learning culture and ensure learning is shared across implementing partners by encouraging cross learning between and within teams.
• Tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate.
• Participate and contribute to partnerships meetings and youth advocacy forums in the counties.
• Work with Communication Specialist to prepare high quality annual learning products including project learning briefs, after activity reviews, case studies, success stories, most significant change (MSC)
• Facilitate quarterly review meetings to discuss progress, challenges and lessons learnt and develop workplans with the project team.
• Support project launch, start up and close out workshops to disseminate stakeholders’ information related to implementation and critical learnings.
• Submit progress reports by the deadlines stipulated in the donor agreement to the Project Manager.
• Ensure implementation of lessons learned and recommendations from project evaluations and studies.
• Participate in periodic check-in meetings with the donor representatives, Grants Manager, Project Manager and other key stakeholders.
• Provide timely feedback to implementation teams from the MEL system findings to enhance effectiveness of project implementation and steps needed to achieve desired outcomes.

Others

• Any other duties may be assigned from time to time by the supervisor.
• Remain alert and responsive to any safeguarding risks; acquire relevant knowledge and skills to enable you to understand the safeguarding policy and procedures; promote strong safeguarding practices; perform your duty and responsibility to safeguard, report violations, and promote appropriate behavior; and conduct yourself in a manner consistent with the organization’s policies and values.

Required Experience and Education

• University degree in Project Management, Community Development, Statistics, Economics, Social Sciences, or closely related fields, with specialized training in monitoring and evaluation, or a combined professional qualification with sound experience.
• A minimum of 5 years of direct, hands-on working experience in building and operating monitoring and evaluation of projects supporting youth in green digital transformation.
• Program experience with international NGOs or other international organizations.

Required Competencies

• The ability to speak, read, and write fluently in English.
• Knowledge of mobile data applications such as Survey DHIS2, CommCare, Survey CTO, KOBO Collect, ODK.
• Well-developed conceptual, critical, analytical thinking and planning skills 
• Good report writing skills, strong writing and communication skills and analytical abilities, particularly in the areas of learning, and capacity development/transfer.
• Ability to manage multiple tasks in an effective, pro-active, and timely manner.
• Ability and willingness to undertake extensive travel within the country.

ChildFund’s Core Competencies

• Teamwork: Values working in a diverse team and understands the importance of differing perspectives to develop unique solutions or ideas.
• Communication: Articulates thoughts and expresses ideas effectively and with empathy using written, verbal, and visual communication skills. 
• Results orientation: Demonstrates ability to execute assigned tasks and deliverables in a timely manner and takes responsibility for their outcomes.
• Decision making: Demonstrates ability to synthesize information or multiple perspectives and apply an analytical lens to problems to draw logical conclusions.
• Resilience: Actively seeks feedback to find new ways to improve the quality of their work.
• Digital: Actively seeks to learn and adopt required technology.