Vacancies at Child Fund International

Required Experience and Education

Education:

• Bachelor’s degree in commerce (Finance or Accounting option), Business Administration, or related field from a recognized university or equivalent combination of experience and education.
• Certified Public Accountant (CPA) Part II is preferred.

Experience:

• Minimum of 3 years of progressive professional experience in finance and administration, preferably within the NGO sector and with donor-funded projects.
• Proven experience in financial management, reporting, and compliance for international donors (experience with USAID, Hilton Foundation, or other institutional donors is a strong advantage).
• Experience supporting internal and external audit processes, including documentation retrieval and reconciliation.
• Experience in bank and cash reconciliation, petty cash management, and advance tracking.

Primary Responsibilities

• Financial Management and Accounting
• Daily Financial Operations: Process all project-related financial transactions, including preparation of cash and bank payment vouchers, ensuring completeness of documentation and adherence to authorized budget lines.
• Accounting Records: Maintain accurate and up-to-date financial records in the accounting system (QuickBooks/ERP), ensuring data integrity and proper coding of all transactions to the specific grant cost centers.
• Cash Management: Conduct daily and monthly cash counts, perform petty cash reconciliations, and prepare timely bank reconciliations for all project bank accounts.
• Advance Management: Maintain the uncleared cash advance file, track staff and partner advances, and prepare monthly overdue advance reports to ensure timely accountability and liquidation.
• Budget Monitoring and Donor Compliance
• Budget Tracking: Monitor project expenditure against approved budgets, prepare regular variance analysis reports, and alert the Project Coordinator and Senior Finance Analyst to any potential overspends or underspends.
• Donor Compliance: Ensure all financial transactions and documentation strictly adhere to the terms and conditions of the Hilton Foundation grant agreement, as well as ChildFund's internal policies and procedures.
• Support for Costing Exercise: Collaborate with the Project Coordinator and program team to prepare and provide all required financial data to the Brookings Institute for the costing and cost-effectiveness study using the Childhood Cost Calculator, including extracting and organizing historical and current expenditure data by program component.
• Partner Financial Monitoring: Support the review of financial reports and liquidation documents from local implementing partners (CBOs) involved in capacity strengthening activities and ensuring sub-grant compliance.
• Administrative and Operational Support
• Activity Coordination Support: Provide logistical and administrative support for the planning and execution of all project activities including booking of workshop and meeting venues, participant travel and per diem processing, procurement of workshop materials, vendor payments, and participant reimbursements.
• Procurement Support: Assist in procurement processes for goods and services required for project implementation, ensuring compliance with ChildFund's procurement policy and donor value-for-money principles.
• Asset Management: Maintain an up-to-date inventory of all project assets and equipment, ensuring proper tagging, safeguarding, and tracking.

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Required Experience and Education

Academic Qualifications

• Bachelor’s degree in Early Childhood Studies, Development Studies,  health sciences (Public Health, Health Education, Health Promotion), Psychology, Sociology, or a related discipline, or equivalent combination of education and experience.
• Additional training in project management and research and evaluation methods is desirable.

Professional Experience

• Minimum of 3 years of progressive experience in community development programming, ideally with at least one year focused on Early Childhood Development (ECD) and Nurturing Care initiatives.
• Demonstrated experience in managing or coordinating complex grants valued at over 500K USD, including budget oversight, work plan development, and results‑based reporting.
• Proven capacity to work with county governments in Kenya, especially within the Lake Region Economic Bloc (LREB), across health, education, and social protection sectors.
• Experience collaborating with international donors, external consultants, and multidisciplinary research teams is preferred.
• Work experience/contextual knowledge of Busia, Home Bay, Kisumu, Siaya, and Nyamira Counties is an added advantage.

Primary Responsibilities

• Strategic Project Leadership and Coordination
• Lead the overall coordination of the Strengthening Responsive Caregiving for Children and Families planning project in Kenya, ensuring full alignment with the approved project description, budget, and donor (Conrad Hilton Foundation) requirements.
• Manage the projects Detailed Implementation Plan (DIP), procurement plan, and activity budget, and ensure their timely and high-quality execution.
• Coordinate all partners and stakeholders involved in the project implementation and ensure smooth and timely execution of both their individual and joint project activities.  
• Regularly engage with the Mozambique project counterpart and share lessons, experiences and best practices.
• Actively participate in external workshops and relevant technical working groups that foster the objectives of the project.
• Evidence Synthesis, Evaluation and Research Management
• Coordinate the synthesis of past program evaluation results including findings from previous Nurturing Care Program projects, "Come Play with Me”, "Responsive and Protective Parenting," and other comparative models like Tanzania's "Familia Bora."
• Coordinate the process evaluation activities in collaboration with Emory University including facilitating necessary fieldwork, data collection, and stakeholder interviews.
• Support the facilitation of the bottleneck analysis workshops addressing critical program delivery issues (birth registration, male caregiver engagement, mental health referrals) and consultation and partnership with the County health and children’s services teams.
• Organize a multi‑country learning visit to Tanzania’s Familia Bora program, including coordinating the plans, designing the agenda, participants selection and management of logistics.
• Support the costing study that will use the Brookings Institution Childhood Cost Calculator by coordinating the collection and provision of all programmatic and financial data.
• Coordinate the convening of co‑creation workshops with government and community partners to refine ChildFund’s Responsive Caregiving model Theory of Change.
• Participatory Research and Partner Capacity Strengthening.
• Coordinate the Learning and Reflection Workshops with local implementing partners and government stakeholders in Bunyala, Ndhiwa, and other target areas to generate insights on program delivery.
• Theory of Change Refinement
• Coordinate and manage the organization and facilitation of high-stakes co-creation workshops with county government partners (Health, Education, Children's Services) and the Lake Region Economic Bloc (LREB) secretariat to refine ChildFund’s Responsive Caregiving model Theory of Change.
• Support the conduct of a high-profile learning dissemination event bringing together government ministries, local authorities, and implementing partners to share findings, affirm commitments, and advocate for the institutionalization of the updated Responsive Caregiving model.
• Support the documentation of insights, human-interest stories, and best practices from the planning phase for internal learning and external visibility.