Vacancies at Ilara Health

The Role

We're seeking a detail-oriented and proactive HR Intern to provide immediate support to our People team, with particular focus on recruitment and HR administration. This role offers hands-on experience in critical HR functions during a period of transition. The ideal candidate is eager to learn, organized, and passionate about supporting people-related processes in a dynamic, fast-paced environment. This is an excellent opportunity for ambitious individuals looking to fast-track their HR career development through real-world experience.

Key Responsibilities:

• Recruitment Support (50%)
  • Assist with the full recruitment cycle, from posting jobs to offer preparation.
  • Screen CVs and applications to identify qualified candidates based on role requirements.
  • Schedule and coordinate interviews efficiently, ensuring all logistics are handled.
  • Maintain the applicant tracking system with accurate and up-to-date information.
  • Support hiring managers with interview preparation and candidate communications.
  • Draft offer letters and employment contracts using established templates.
  • Conduct basic candidate sourcing activities on LinkedIn and other platforms.
  • Help monitor recruitment metrics and prepare status reports.

• HR Administration (30%)
  • Prepare and process HR documentation including employment contracts and letters.
  • Maintain accurate and organized digital personnel files and records.
  • Support the onboarding process by preparing welcome packages and orientation materials.
  • Assist with benefits administration and leave tracking.
  • Support with basic payroll administration tasks and verification procedures.
  • Support the processing of employee changes (promotions, transfers, exits).
  • Ensure all HR documentation is compliant with relevant regulations.

• Employee Support (15%)
  • Draft internal announcements and communications related to HR matters.
  • Respond to basic employee inquiries regarding policies and procedures.
  • Support planning and execution of employee engagement activities.
  • Assist with organizing team meetings and company events.

• Special Projects (5%)
  • Support ad-hoc HR projects as needed.
  • Help compile and analyze basic HR data for reporting purposes.

Requirements

• A Bachelor's degree in HR, or related field.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (particularly Excel and Word) and Google Workspace.
• Quick learner with ability to follow processes accurately.
• Professional demeanor with strong sense of confidentiality.
• Previous internship or volunteer experience in an office environment is a plus

What Sets You Apart

• Exceptional attention to detail and commitment to accuracy.
• Naturally organized with ability to handle multiple priorities.
• Proactive problem-solving mindset.
• Enthusiasm for HR and eagerness to learn quickly.
• Understanding of basic HR concepts through coursework or self-study

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The Role

As a HR Associate, you'll help drive key people processes, from recruitment and onboarding to performance and employee engagement, while ensuring a positive and consistent employee experience. You'll work closely with cross-functional teams to support the development and execution of effective people strategies.

Key Responsibilities:

• Talent Acquisition Support (40%)
  • Independently manage full-cycle recruitment for entry and mid-level positions.
  • Develop and maintain talent pipelines through proactive sourcing strategies.
  • Conduct initial candidate screenings and coordinate the interview process.
  • Draft and finalize offer letters and employment contracts.
  • Contribute to workforce planning discussions and recruitment strategy.

• HR Operations & Administration (35%)
  • Support the preparation and tracking of HR documents, including employment contracts, contract renewals, promotion letters, and other official HR correspondence.
  • Assist with payroll administration including processing payroll inputs and validating their accuracy before submission.
  • Ensure timely preparation and submission of statutory documentation (PAYE, SHIF, NSSF) in collaboration with Finance.
  • Ensure employee awareness of key HR policies and support overall compliance with Kenyan labour laws.
  • Support the administration of employee benefits, including onboarding and offboarding for medical cover and WIBA, and respond to related queries.
  • Support HR audit preparations and maintain proper documentation.
  • Serve as the first point of contact for employee queries and concerns.
  • Prepare comprehensive monthly HR analytics reports including turnover, headcount, and leave liability metrics.

• Employee Lifecycle Management (15%)

  • Manage structured onboarding programs for new hires.
  • Conduct new employee orientations and coordinate cross-departmental inductions.
  • Manage performance review cycles and documentation.
  • Facilitate offboarding processes including exit interviews and knowledge transfer.
  • Maintain accurate records of all employee lifecycle events.

• Culture & Engagement (10%)
  • Assist in the implementation of culture initiatives.
  • Support planning and coordination of team events and wellbeing activities.
  • Help gather feedback via surveys and support internal communication efforts.

Requirements

• Bachelor's degree in Human Resources, or a related field.
• CHRP-K certification and active IHRM membership.
• Strong knowledge of Kenyan employment law and HR best practices.
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with HRIS platforms.

Who You Are

• Highly organized with strong attention to detail and the ability to manage multiple tasks efficiently.
• A strong communicator with excellent interpersonal skills to collaborate effectively across teams.
• Trustworthy and discreet, able to handle sensitive employee information with confidentiality.
• Proactive, adaptable, and eager to learn and grow within the HR profession.
• Enthusiastic about supporting a positive employee experience and contributing to a strong workplace culture.