Vacancies at InSupply Health

Job Summary

inSupply Health is seeking an experienced Project Manager to lead the day-to-day delivery of a prospective donor-funded, multi-country and multi-partner project expected to commence on 1 January 2027.

The Project Manager will be a central delivery role within inSupply Health’s Project Management Unit (PMU), responsible for translating project contracts, proposals and results frameworks into integrated workplans, schedules, budgets, staffing plans and clear accountabilities.

Working under the strategic direction of the Project Director, the Project Manager will coordinate day-to-day execution across matrixed technical and country teams, monitor progress and performance, manage risks and dependencies, and drive corrective action to keep delivery on track.

The role will coordinate across seven country teams and five consortium partners, working closely with technical leads, country teams, Finance, MERL, Operations, Procurement, Communications and other PMU functions.

Important: Appointment to this position is contingent upon the project being awarded and the position being confirmed in the final project staffing plan. Further details about the project and donor will be shared with candidates who reach the final stages of the selection process. 

Responsibilities: 

Project Planning & Mobilisation

• Translate contracts, proposals, budgets and results frameworks into integrated annual, quarterly and monthly workplans.
• Establish clear milestones, owners, dependencies, costs and delivery expectations.
• Lead project start-up and close-out activities, including team onboarding, governance arrangements, RACI development and delivery calendars.
• Maintain project baselines covering scope, schedule, budget, resources, risks and benefits.

Day-to-Day Project Delivery

• Direct day-to-day execution across project workstreams and matrixed teams.
• Set priorities and ensure clear ownership of actions and deliverables.
• Lead regular project delivery meetings and follow up on actions, dependencies, decisions and delays.
• Track planned versus actual progress and take early action to address delivery challenges.
• Coordinate technical, MERL, Finance, Operations, Procurement, Communications and partner inputs to resolve dependencies.
• Manage changes to scope, schedule, resources and budget through approved change-control processes

Financial & Resource Management

• Maintain budget-linked workplans and review project financial performance with Finance.
• Monitor burn rate, expenditure, commitments, forecasts and budget variances.
• Support rolling forecasts and budget rephasing or reallocations where required.
• Monitor staff level of effort and resource utilisation against project requirements.
• Identify resource gaps, competing demands and opportunities for cost efficiency while protecting project scope, quality and results.

Performance Monitoring & Reporting

• Maintain accurate and up-to-date project information through project dashboards and reporting systems.
• Prepare monthly project performance reports covering delivery, financial performance, results, risks and priorities.
• Lead project reviews and consolidate project performance for PMU and portfolio reviews.
• Coordinate timely and accurate donor and client reporting.
• Maintain complete and auditable project records.

Risk, Quality & Compliance

• Maintain live risk, issue, assumption and dependency registers.
• Resolve operational issues within delegated authority and escalate material issues appropriately.
• Coordinate milestone-based technical reviews and track actions through closure.
• Ensure project delivery complies with contracts, donor requirements, organisational policies, safeguarding requirements and applicable regulations.
• Track audit, client and internal review actions through closure.

Client, Partner & Stakeholder Coordination

• Serve as the operational focal point for routine client and partner coordination.
• Coordinate partner deliverables, dependencies and reporting obligations.
• Prepare agendas, decision points, progress updates and action logs for project and governance meetings.
• Identify emerging client needs and provide evidence-based options to project leadership.

Matrix Team Leadership

• Set project priorities, roles, deadlines and delivery standards for matrixed team members.
• Hold team members accountable for agreed project deliverables and timelines regardless of their primary reporting line.
• Provide timely feedback and work with Practice Leads, HR and project leadership to address allocation, performance and role-related challenges.
• Foster a culture of accountability, collaboration, responsiveness and learning.

Learning & Continuous Improvement

• Lead project after-action reviews and close-out retrospectives.
• Capture lessons, adaptations, efficiencies and reusable project management practices.
• Contribute project management insights, schedules, staffing plans, budgets and risk analysis to proposals and project extensions.
• Support organisational learning and contribute to project case studies at close-out.

Qualifications & Experience

Education

• Bachelor’s degree in Public Health, Supply Chain Management, Business Administration, Project Management, Social Sciences, International Development or a related discipline.
• A Master’s degree in a relevant discipline is an added advantage. 

Professional Certification

• Professional project management certification such as PMP, PRINCE2 or an equivalent credential is preferred.

Professional Experience 

• At least 7 years of progressive experience managing complex, multi-country and multi-partner projects or programmes in global health, development or advisory services.
• At least 3 years of direct responsibility for integrated workplans, budgets, schedules, teams, partner dependencies, risks and client reporting.
• Demonstrated experience managing donor-funded or client-funded projects across multiple workstreams, partners, geographies or technical disciplines.
• Demonstrated experience leading matrixed teams where project authority and formal line management sit in different roles.
• Strong experience in integrated workplanning, budgeting, forecasting, variance analysis, resource planning and results tracking.
• Experience coordinating with ministries of health, county governments, donors, implementing partners, consultants and private-sector actors is preferred.

Key Competencies

We are looking for a Project Manager who demonstrates:

• Strong delivery discipline and personal accountability for results.
• Sound financial judgement and understanding of budgets, forecasts, burn rates and resource trade-offs.
• Strong planning, prioritisation, sequencing and dependency management.
• Strong analytical thinking and problem-solving skills.
• Effective matrix leadership, negotiation and conflict-resolution skills.
• Clear communication and strong meeting facilitation skills.
• Confidence to constructively challenge weak plans, missed commitments and unsupported assumptions.
• Proficiency with digital project management, collaboration, spreadsheet and reporting tools.
• Strong client and stakeholder orientation.
• High integrity and sound judgement.
• Ability to manage multiple priorities while maintaining attention to detail and deadlines.
• Commitment to collaboration, inclusion, continuous improvement and inSupply’s values.

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Job Summary

We are seeking an experienced Senior Grants and Finance Officer to support the effective financial and grants management of a prospective donor-funded, multi-country project expected to commence in January 2027.

The role will support the full grant lifecycle—from grant start-up and budget operationalisation through implementation, donor reporting, compliance, partner management and close-out.

The successful candidate will provide financial analysis, budget monitoring, forecasting, grants compliance and risk information to support management decision-making. The role will also support subaward and partner financial management, consortium coordination, grant systems strengthening and proposal development

Important: Appointment to this position is contingent upon the project being awarded and the position being confirmed in the final project staffing plan. Further details about the project and donor will be shared with candidates who reach the final stages of the recruitment process. 

Responsibilities: 

Grant Management & Budget Operationalisation 

• Support grant establishment and management from award through close-out.
• Support the customisation and implementation of inSupply’s grant SOPs and guidelines for the specific donor and project.
• Review grant agreements, budgets, amendments, donor regulations and subaward agreements to identify financial and compliance requirements.
• Support project budget development, phasing and operationalisation.
• Maintain accurate grant trackers covering budgets, reporting deadlines, deliverables, contractual obligations and compliance requirements.
• Support grant modifications, including budget realignments and no-cost extensions.. 

Budget Monitoring & Financial Analysis

• Monitor grant expenditure, burn rates, commitments, variances and emerging financial risks.
• Prepare or support monthly budget-versus-actual analyses, forecasts and management reports.
• Work with project teams and budget holders to align activities, level of effort, expenditure and forecasts.
• Provide financial analysis and recommendations to support resource allocation and implementation decisions.
• Monitor fund availability, cash requirements and cost-share/co-financing requirements where applicable.
• Promote efficient and responsible use of grant resources and value for money.

Donor Compliance, Risk & Audit

• Monitor compliance with donor regulations, grant agreements, organisational policies and applicable statutory requirements.
• Conduct grants and financial compliance reviews and coordinate corrective actions.
• Maintain grants and financial risk trackers.
• Support internal and external grant audits and follow up on audit findings.
• Monitor donor queries, compliance actions and audit recommendations through resolution.

Donor Reporting & Documentation

• Establish and maintain a project reporting calendar and tracking system.
• Coordinate financial and grants management inputs into donor reports.
• Ensure consistency between project activities, reported results, expenditure and approved budgets.
• Maintain complete, secure and audit-ready grant documentation.
• Support responses to donor financial and grants management queries. Senior Grants and Finance Offic… 

Subaward & Partner Financial Management 

• Support the onboarding and financial management of subrecipients and implementing partners.
• Support partner capacity assessments and risk-based financial and grants compliance reviews.
• Review subaward agreements, budgets, amendments, fund requests and partner financial reports.
• Monitor partner expenditure, burn rates, forecasts and fund utilisation.
• Support risk-based verification of partner expenditure and follow-up on identified gaps.
• Contribute to targeted financial and grants management capacity strengthening for partners.

Multi-Country & Consortium Coordination

• Support consistent application of grants and financial management requirements across participating countries and consortium partners.
• Coordinate financial and grants inputs from country and technical teams.
• Support consolidated analysis of budgets, expenditure, forecasts, commitments and financial risks across countries.
• Work closely with Finance, Programme, Procurement, Operations and MEL teams to integrate grant and financial requirements into implementation planning.

Systems Improvement & Business Development

• Provide technical guidance to staff and partners on donor compliance, grant management and financial procedures.
• Strengthen grant trackers, templates, SOPs, workflows and reporting tools.
• Support continuous improvement of financial management and grant management systems.
• Support proposal development, including financial sections, budget reviews and donor compliance checks.
• Contribute to funding opportunity analysis and business development activities.

Qualifications & Experience 

Academic & Professional Qualifications

• A Bachelor’s degree in Finance, Accounting, Business Management, Economics or a related field from a recognised university.
• A recognised professional accounting qualification such as CPA(K) or ACCA.
• Current membership in good standing with the relevant professional accounting body, such as ICPAK or ACCA.

Professional Experience 

• At least 5 years of relevant experience in grants management, donor compliance, programme finance or a related role within donor-funded organisations.
• Experience managing and monitoring multiple donor-funded grants across different funding streams.
• Experience working with major institutional donors such as USAID, FCDO, Global Fund, BMGF, EU and UNITAID.
• Experience supporting donor reporting and internal/external audits.
• Strong experience in grant budgeting, expenditure monitoring, burn-rate analysis and donor financial compliance.
• Experience in subaward management, partner financial oversight and capacity strengthening.
• Experience supporting proposal development and business development processes.
• Experience working collaboratively across Finance, Programmes, Procurement, Operations and MEL functions.

Key Competencies

We are looking for a professional who demonstrates:

• Strong knowledge of donor compliance requirements, grant regulations and contractual obligations.
• Strong financial analysis, problem-solving and risk-management skills.
• Excellent budgeting, forecasting, expenditure monitoring and variance analysis skills.
• Strong planning, organisation and documentation management, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong collaboration and stakeholder management skills.
• Ability to facilitate and strengthen the capacity of staff and partners.
• High levels of integrity, accountability and professionalism.
• Ability to work independently, manage competing priorities and deliver within deadlines.

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Job Summary

inSupply Health is seeking an experienced Finance Director to provide strategic leadership and oversight of the organisation’s finance and operations function.

The Finance Director will play a key role in ensuring financial sustainability, effective resource allocation, strong financial governance, donor compliance, risk management and high-quality financial reporting. As a member of the Leadership and Senior Management Team, the role will advise the CEO and organisational leadership on financial strategy, organisational growth and the financial implications of strategic decisions.

The role will also lead and develop the finance and operations function, working across a complex, multi-country environment to strengthen systems, processes, controls and organisational performance. 

Responsibilities: 

Financial Strategy & Sustainability

• Develop and oversee financial strategies that support organisational sustainability and strategic priorities.
• Provide strategic financial advice to the CEO and senior leadership.
• Assess financial viability of new business opportunities and strategic initiatives.

Financial Performance, Budgeting & Resource Management

• Oversee financial performance, cash flow, forecasting and financial risk.
• Lead budgeting, revenue forecasting and cost management.
• Promote fiscal discipline, value for money and accountability for financial performance.

Financial Governance, Risk & Compliance

• Strengthen internal controls, financial governance and risk management.
• Ensure compliance with statutory, regulatory and donor requirements across operating countries.
• Oversee internal, external and donor audits and follow-up on audit findings.

Grants & Donor Financial Oversight

• Provide strategic oversight of grant and donor financial management.
• Ensure effective donor compliance, financial reporting and escalation of material financial and contractual risks.

Systems, Processes & Organisational Effectiveness

• Lead continuous improvement of financial policies, systems and processes.
• Strengthen the Finance, Grants and Operations operating model, accountability and delegated authority.
• Promote effective use of ERP and financial management systems.

Leadership & Team Development

• Lead, develop and motivate a high-performing finance and operations team.
• Build organisational capability and promote accoun

Qualifications & Experience 

Academic & Professional Qualifications

• Master’s and Bachelor’s degree in Finance, Accounting, Economics, Business Administration or a related discipline from a recognised university. 
• Qualified accountant with active membership of a recognised professional accounting body, such as ICPAK, ACCA or equivalent.
• Strong knowledge of financial governance, accounting, taxation, statutory and regulatory compliance.

Professional Experience 

• At least 12 years of progressive post-qualification experience, including at least 5 years in a senior financial leadership role within an international development, consulting, non-profit or social-impact organisation.
• Demonstrated experience leading finance teams in complex, multi-country or multi-office environments, preferably within East Africa.
• Experience managing multi-donor grants, awards and contracts, including donor compliance, financial reporting and project-based financial management.
• Experience managing organisational or project budgets exceeding USD 10 million, including budgeting, forecasting, cash-flow management, cost control and financial performance analysis.
• Strong experience in risk management, internal controls, financial governance, taxation, statutory and regulatory compliance across multiple jurisdictions.
• Experience overseeing internal, external and donor audits, including resolution of audit findings.
• Experience developing and improving financial policies, systems, processes and controls.
• Experience supporting business development and strategic initiatives, including proposal budgeting, pricing and financial viability assessments.
• Strong experience with ERP and financial-management systems, preferably Microsoft Dynamics, together with advanced Microsoft Excel and financial analysis skills.

Key Competencies

We are looking for a professional who demonstrates:

• Strategic Financial Leadership & Business Acumen
• Financial Governance & Risk Management
• Analytical & Critical Thinking
• Leadership & Team Development
• Communication, Negotiation & Influencing
• Integrity, Judgement & Accountability
• Change Leadership & Continuous Improvement