Vacancies at International Livestock Research Institute (ILRI)

Key Responsibilities

Contracts management and research support

• Review and approve institutional contracts in line with ILRI and CGIAR policies and applicable legal requirements
• Oversee the sign-off and dispatch process for institutional contracts ensuring that complete and fully signed contracts are in place and properly filed as required
• Review due diligence checklists required by donors and/or partners for completeness and provide research teams with required information and documents to facilitate this process

Legal and corporate compliance

• Oversee and ensure timely and accurate completion, updates and renewals of all hosting services agreements
• Manage certification, notarization and authentication of documents
• Co-ordinate the process of adjudication and settlement of legal claims and cases with external and internal stakeholders
• Conduct research on emerging legal issues and advise management on any related legal risks and/or required measures to ensure full compliance
• Prepare training materials for ILRI staff and management on emerging legal issues and conduct training where required
• Maintain and update databases and repositories of contracts and key ILRI and Kapiti institutional/legal documents especially in relation to assets records, policies, procedures, legal disputes, lab notebooks and other institutional records ensuring the databases are updated as required and properly organized for ease of retrieval of documents
• Manage day to day requests for templates and documents ensuring that the unit’s SharePoint materials are updated as required. Attend to clarifications and other queries raised through the legal service desk
•  Perform any other related duties as may be assigned from time to time to assist the Legal Unit achieve its mandate

Requirements

• Bachelor’s degree in law
• Relevant professional certification
• An advocate of the High Court of Kenya
• Seven years’ relevant experience
• Post-admission experience in an in-house legal team in a large corporate, an international organization or a busy law firm handling contracts, litigation and human resources related matters.
• Demonstrate good grasp of relevant laws including but not limited to laws governing International non-profit organizations; Kenyan Law and the Constitution of Kenya 2010; Intellectual Property Law and related International Laws and Treaties, Labour Laws and Corporate governance.

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Key Responsibilities

• Coordinate and oversee the prequalification and tendering process for goods/services support the bids evaluation/analysis through preparation of relevant documentation and in relation to total cost ownership and provide feedback to relevant stakeholders
• Conduct surveys, gather market information guide/recommend on cost, quality of goods/ services and source for suitable vendors/suppliers based on factors such as terms of reference, value and item category
• Identify procurement needs, prepare purchase orders, coordinate the procurement of goods/services, track shipments/orders, provide status reports to relevant stakeholders, demonstrate value for money, ensure delivery and payment as per specifications in the purchase order and set timelines
• Manage the importation and customs clearance of all overseas purchased goods, prevent damages and ensure demurrage charges are not incurred by ILRI
• Contribute to procurement planning, budgeting and implementation of audit requirements
• Maintain relevant procurement databases for goods/services and supporting related information such as price lists, preapproved vendors, approved budgets, purchase requisitions, quotations, bid evaluations, purchase orders and other procurement data
• Draft/prepare Service Level Agreements (SLA), framework agreements, service contracts in consultation with the legal team and ensure their implementation and management
•  Organize meetings with various customers to understand their needs, conduct vendor performance management review/evaluation as per the set schedules
• and contribute to various decisions based on the outcome of such assessments
• Prepare relevant reports such as procurement dashboard reports/weekly status updates
• Establish and maintain relationships and communications with various stakeholders
• Perform any other related duties as may be required

Requirements

• Bachelors’ degree in Purchasing & Supply Chain Management or any other relevant degree from a recognized University, Degree in any Laboratory discipline would be an added advantage.
• At least 6 years working experience in a busy procurement environment, experience from a research organization would be an added advantage.
• Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS or KISM
• Having accounting qualifications, preferably CPA.
• Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage);
• Membership with recognized professional bodies like CIPS and KISM