Vacancies at International Organization for Migration (IOM)

Responsibilities

• Assist in the implementation and monitoring of project activities. 
• Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft status and training activity reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
• Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
• Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
• Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
• Perform other related duties as assigned

Qualifications

Education

• High School diploma with five years of relevant experience

OR;

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.

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Responsibilities

• Assist project team lead with administrative, financial, and logistical arrangements for Immigration and Border Governance (IBG) programme (e.g., procurement requests, payments follow-up, workshop logistics, and filing).
• Support planning and coordination of trainings, monitoring visits, programme events, including scheduling, preparing participant lists, invitations, attendance sheets, and logistical checklists.
• Assist project team lead liaising with and maintaining regular communication with government counterparts, including contacting training participants and trainers/facilitators for confirmations and logistical requirements.
• Assist with background research and information gathering (including desk reviews and data collection) to support IBG project development, reporting, and concept note preparation.
• Draft and edit communications and visibility products for the IBG Unit, including short news items, briefs, success stories, event highlights, and social media-ready content, in line with IOM standards.
• Draft presentations, talking points, and other documents as requested by the Programme Officer/Project Lead.
• Support preparation of training and activity documentation, including training reports, minutes, participant databases, and filing of supporting documents.
• Participate in field missions with the Project Lead/Programme Officer as required, supporting logistical arrangements and any other assigned tasks during travel and field implementation.

Training Components and Learning Elements

• It is expected that the intern will: 
• Be exposed to the activities of IOM Kenya, particular to Immigration and Border Governance Unit 
• Gain understanding about the IOM’s project management cycle including monitoring and evaluation
• Learn technical skills described in this Learning Objectives. 
• Be able to prove their dedication, skills and capacity to work in an international setting as part of a diverse and international team. 

Qualifications

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution.

Experience

• No former work experience is required