Vacancies at National Employment Authority (NEA)

Key Responsibilities

• Driving & Transport Services Drive project vehicles safely and responsibly in accordance with traffic laws, programme protocols, and donor requirements. Transport staff, consultants, and project materials to and from field sites, meetings, and official engagements.
• Ensure punctuality and reliability in all assigned transport duties. B. Vehicle Inspection, Maintenance & Cleanliness Conduct daily vehicle inspections, including checks on oil, water, tires, brakes, and fuel levels. Report any mechanical issues or safety concerns immediately to the Administrative Officer. Ensure vehicles are clean, well-maintained, and presentable at all times.
• Logistics & Operational Support Assist in loading and unloading project materials and equipment. Support office errands and delivery of documents or supplies as assigned.
• Records Management & Reporting Maintain accurate trip records, vehicle logbooks, and fuel usage reports. Ensure timely submission of transport-related documentation as required.
• Safety, Security & Compliance Adhere to all security protocols related to vehicle use, passenger safety, and asset protection. Ensure proper use and availability of safety equipment, including seat belts, fire extinguishers, and first aid kits. Comply with INReMP transport policies and IFAD/donor vehicle usage guidelines.
• Legal & Professional Requirements Maintain a valid BCE class driving license at all times. Hold and maintain a valid Certificate of Good Conduct.
• Others Undertake any other duty/responsibility as may be assigned bt the Supervisor.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications Must be a holder of KCSE certificate Grade D+ at the minimum. Holder of a valid Class B driving license. Holder of a valid certificate of Good Conduct from the Kenya Police Service. Holder of Passenger Service Vehicles (PSV) certification is an added advantage.
• Professional Experience A minimum of five years of accident-free driving experience, preferably within GoK, development or NGO settings. Adequate experience in operating 4WD vehicles in rural and off-road terrain.
• Familiarity with Kenyan road networks and regional travel logistics. First aid training lasting not less than one week from a recognized institution. Defensive driving training lasting not less than one week and with skills and ability to respond to emergency situations.
• Adequate vehicle maintenance and troubleshooting knowledge. Excellent communication and interpersonal skills. High level of integrity, courtesy discretion, and professionalism.

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Key Responsibilities

• Office Cleanliness and Facilities Management Ensure cleanliness and tidiness of office premises, including workspaces, meeting rooms, and common areas. Assist in maintaining a clean, safe, and orderly working environment at all times.
• Office Supplies and Equipment Support Monitor and manage office supplies and consumables, and notify the supervisor when replenishment is required. Maintain basic office equipment and promptly report any malfunctions or service needs.
• Hospitality and Meeting Support Prepare and serve tea/coffee for staff and visitors as needed. Assist in setting up meeting rooms, training venues, and workshop spaces.
• Mail, Courier and Errand Services Handle incoming and outgoing mail, packages, and courier services. Run office errands, including delivery and collection of documents and supplies.
• Document Handling and Clerical Support Photocopy, scan, and file documents as requested by project staff. Assist in basic data entry tasks under supervision.
• Front Desk and Communication Support Receive and direct visitors courteously and professionally. Answer and route phone calls to appropriate staff.
• Visitor Management and Security Support Maintain a visitor log book and ensure accurate records of office access. Support adherence to office access and basic security procedures.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+ or equivalent.
• A Certificate in Office Administration, Secretarial Studies, or a related field is an added advantage.
• Professional Experience At least 5 years of experience in an office support role, preferably within development or institutional settings. Experience in similar roles within donor-funded projects is preferred.
• Basic computer literacy such as MS Word and email. Excellent communication and interpersonal skills. Ability to follow instructions and work with minimal supervision. Punctual, reliable, and courteous in dealing with staff and visitors. Professional appearance and conduct.

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Key Responsibilities

• Data Collection and Entry Collect quantitative and qualitative data from field activities using approved tools and methodologies. Enter and validate project data in the M&E system, ensuring accuracy and completeness. Assist in preparing monitoring tools, checklists, and data collection instruments.
• Field Monitoring and Verification Conduct field visits to verify data quality and support data triangulation. Participate in routine monitoring visits and compile field reports for review.
• Documentation and Reporting Maintain up-to-date indicator tracking tables and project databases. Extract and present data for management decision-making and programme reviews. Support documentation of lessons learned, success stories, and best practices. Prepare presentation materials and dashboards from M&E findings for internal and external audiences.
• M&E Tools and Filing Systems Support the preparation of quarterly and annual M&E reports, including data summaries and visualizations. Maintain an organized archive of M&E reports, datasets, and documentation.
• Support and Coordination Assist in organizing baseline, mid-term, and end-line evaluations, including logistics and data collection.
• Other Duties Undertake any other duties assigned by the NPC.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications A Bachelor’s degree in Monitoring & Evaluation, Economics, Statistics, Social Sciences, or a related field from a recognized institution. Additional training in M&E methodologies, data analysis, or GIS is an asset.
• Applicable Professional Experience Minimum of five (5) years of experience in monitoring and evaluation, preferably within agricultural development projects. Experience in data collection, management, and reporting using digital tools and field-based methods.
• Familiarity with participatory M&E approaches and gender-sensitive data collection.
• Competencies and Skills Proficiency in statistical software (e.g., SPSS, STATA) and advanced MS Excel functions. Strong analytical, visualization, and report writing skills. Attention to detail, accuracy, and ability to meet tight deadlines. Good communication and interpersonal skills for working with diverse teams and communities.

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Key Responsibilities

• Financial Management and Accountability Process and record all financial transactions related to regional operations, ensuring accuracy and completeness. Maintain regional cash books, ledgers, and perform monthly bank reconciliations. Track regional expenditures against approved budgets and flag variances for management attention. Ensure financial forecasts are aligned with activity implementation schedules.
• Ensure all payments and financial transactions comply with IFAD guidelines, GoK Public Finance Management Act, and the Public Procurement and Disposal Act (PPADA) and relevant regulations.
• Budgeting and Expenditure Tracking Support the preparation of regional components of the Annual Work Plans and Budgets (AWPBs). Maintain an organized and secure filing system for financial documents, including vouchers, contracts, and receipts.
• Financial Reporting and Documentation Prepare monthly expenditure reports and timely fund requests to support ongoing activities.
• Prepare quarterly financial reports for submission to the PCMU, including variance analysis and fund utilization summaries. Conduct periodic spot checks and financial reviews to ensure proper record-keeping and internal controls.
• Capacity Building and Support to Counties Train and mentor county finance teams on INReMP financial procedures, reporting formats, and donor compliance requirements. Support counties in preparing financial reports and reconciling project accounts.
• Other Duties Any other responsibilities that may be assigned by the Regional Programme Coordinator.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications An advanced degree in Accounting, Finance, or a related field from a recognized institution. Full professional accounting qualifications (CPA/ACCA or equivalent) and must be a qualified member of relevant professional body and in good standing
• Applicable Professional Experience Minimum of 5 years of progressive accounting experience in GoK/Donor-funded Programmes/Projects. Experience working with county governments and familiarity with devolved financial systems. Hands-on experience with accounting software (e.g., QuickBooks, Sage, ERP systems).
• Competencies and Skills Strong knowledge of IPSAS, PPADA, and donor financial management standards.
• Excellent analytical, documentation, and reporting skills. Proficiency in MS Excel and financial reporting tools. Ability to work independently, manage multiple tasks, and meet tight deadlines. High level of integrity, discretion, and commitment to transparency.

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Key Responsibilities

• Programme Coordination and Oversight Oversee day-to-day implementation of INReMP activities across counties in a region, ensuring alignment, coherence and responsiveness.
• Supervise regional technical and support staff, ensuring performance alignment and operational efficiency of the Programme. Facilitate regular coordination meetings with County Programme Implementation Teams (CPITs) and other stakeholders.
• Planning, Budgeting, and Resource Management Lead in the implementation of Annual Work Plans and Budgets (AWPBs) at the regional level, ensuring timely delivery of outputs. Ensure compliance with IFAD and GoK regulations, including procurement, financial management, and safeguards
• Stakeholder Engagement and Partnerships Foster strategic partnerships with county governments, civil society organizations, private sector actors, and community groups among others.
• Risk Management, Safeguards, and Compliance Liaise with beneficiary communities to ensure inclusive participation and feedback integration. Provide guidance and support to regional technical specialists across agriculture, livestock, environment, and social inclusion.
• Ensure integration of cross-cutting themes (gender, youth, disability inclusion, climate resilience) in regional activities.
• Monitoring, Reporting, and Knowledge Sharing Support monitoring and evaluation activities, including data collection, validation, and learning documentation. Monitor progress against regional targets, indicators, and milestones, identifying bottlenecks and proposing solutions.
• Prepare consolidated regional progress reports for submission to the Programme Coordination Unit.
• Other Duties Any other responsibilities that may be assigned by the National Programme Coordinator.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications A Master’s degree in Agriculture, Agricultural Economics, Environment, Development Studies, Surveying, Project Management, Social Sciences, or any other relevant discipline from a recognized university. A Certificate in Strategic Leadership Development Programme or its equivalent from a recognized institution.
• Applicable Professional Experience A minimum of ten (10) years of demonstratable experience in project management, with at least seven (7) years in a senior management role within GoK/Donor-funded programmes Lead the regional implementation of INReMP in alignment with the national Project Implementation Manual (PIM) and Annual Work Plans and Budgets (AWPBs).
• Coordinate with county governments, line ministries, and stakeholders to ensure integration of INReMP priorities into county planning. Supervise regional technical teams and provide guidance to county-level project staff. Able to undertake resource mapping, baseline data, land use planning, infrastructure support, boundary and tenure clarification, and assist in monitoring & evaluation of Programme activities. Knowledge of the working of devolved government systems and an understanding of multi-stakeholder coordination. Ensure timely preparation and submission of regional progress reports, budgets, and work plans. Solid familiarity with GoK/donor-funded procedures is an added advantage. 3

Competencies and Skills

• Strong leadership, team management, and strategic planning skills.
• Excellent negotiation, facilitation, and conflict resolution abilities. In-depth knowledge of natural resource management, climate-smart agriculture, and community-driven development. Proficiency in project planning, budgeting, and performance monitoring. Strong communication and stakeholder engagement skills.
• Strong fluency in Kiswahili, English and working understanding of local languages prevalent in the Programme region is an asset.

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• Assist in maintaining and monitoring network infrastructure under supervision.
• Support routine system checks, testing, and backup processes while learning company backup policies. Assist in ensuring servers and systems are functioning properly and report any issues promptly.
• Assist in troubleshooting and maintaining company telephone systems. Support routine computer servicing and maintenance activities.
• Assist in managing user accounts in Active Directory. Help monitor adherence to acceptable internet usage guidelines. Support software installation and basic configuration tasks.
• Assist in ensuring computers are updated with the latest patches and antivirus definitions. Provide first-level helpdesk support to internal and external users under guidance. Assist in basic database administration tasks and data management.
• Support the creation of test or simulation environments for internal and client use. Liaise with external service providers as directed to support service delivery.
• Assist in fault reporting and escalation to relevant departments or vendors. Learn and support compliance with ISO 27001:2013 information security standards. Assist in maintaining CCTV and biometric systems.
• Perform any other duties assigned within the learning scope of the internship

Academic Qualifications/Professional Skills/Expertise:    

• Diploma/ Bachelors’ degree in Computer science or related field.
• Windows Server 2019 ADDS DHCP DNS File Storage LDAP
• Linux RHEL/Centos 7&8 LDAP Linux Administration
• Networking
• Telephony Voip Basic
• CCTV Management