Vacancies at Nova Pioneer

ABOUT THE ROLE

The Driver / Mechanic shall be responsible and accountable for the execution of daily transportation of students and the mechanical maintenance of the Nova Pioneer’s fleet of motor vehicles. The Driver/ Mechanic directly reports to the Transport Manager.

Key deliverables include:

• Operate the school motor vehicle in a safe and efficient way according to all relevant legislation, policies and procedures.
• Ensure that “door to door” policy for dropping and picking of pupils is maintained.
• Follow planned route on a time schedule.
• Work together with the bus assistant in maintaining order in the bus.
• Report and document any vehicle defect on daily basis.
• Observe speed limits and all other road signs.
• Fuel allocated vehicle as per fueling schedule.
• Drive pupils to educational trips, sports activities and any other school activity in a safe manner.
• Document actual mileage, timings and destination in the vehicle movement book before commencement of any trip.
• Undertake daily routine checks for tyres, oil, radiator coolant and lights.
• Notify Transport Manager of any accident/incident immediately.
• Notify Transport Manager of any delay, route diversion and riots.
• Follow Emergency policy when involved in emergencies or accident.
• Ensure the allocated school motor vehicle is kept clean on daily basis.
• Ensure the school motor vehicle is safely and securely parked on campus and when on trips.
• Ensure that all pupils on route are on board before journey start.
• Ensure all on board are aware of rules and responsibilities as passengers
• Maintain order and discipline in the school motor vehicle.

Mechanic Duties & Responsibilities

• Diagnosis of malfunctions and troubleshooting: Establish the nature of motor vehicle mechanical problems being experienced, track their frequency and any other unusual occurrences. Conduct inspections and test-drives to establish the cause of the mechanical problems and thereafter to confirm that they have been resolved.
• Undertake or supervise the repair of mechanical repairs on all school motor vehicles: Fix and repair any malfunction/fault on the vehicle’s mechanical systems including and not limited to; engine components and parts, engine cooling system, suspension and steering system, braking system, transmission system, exhaust system.
• Routine Maintenance: Perform weekly safety and maintenance checks on all Nova Pioneer vehicles, document all recommended safety and maintenance data and use it to monitor Key Performance Indicators used in strategic decision making.
• Documentation: Maintain complete and accurate transport related control documents which include; Job Cards for each repair to be carried.
• Feedback: Propose, participate and provide feedback to the Transport Manager on repairs that have been undertaken and maintain a proactive approach towards the execution of tasks.
• Timelines: Work within timelines that ensure the school motor vehicles are ready for daily routes services with minimum or no interruption.
• Perform any other duties as assigned on behalf of the organization including running errands, transporting staff and ferrying students to the hospital for emergency cases.

Compliance with Internal Policies, Standards, National Laws & Regulations

• Adhere to the stipulated standards and conduct outlined by the Nova Pioneer Transport Policy, the Nova Pioneer Employee Handbook and other relevant policies.
• Ensure that all National and County Legal requirements such as licenses, permits or certificates are met and continually kept current or updated. This includes any motor vehicle licenses, approvals, certificates and permits.

Champion & Promote Safety & Best Work Practices

• Conduct weekly workplace inspection to ascertain adherence to the Workplace Health & Safety Protocols and other relevant standards.
• Participate and own all Health & Safety initiatives that may be recommended by the Health & Safety Committee or other Organisation or School Leadership organs.
• Responsibly handle and operate tools, equipment and machinery according to the prescribed manufacturer’s recommendations and safety procedures.
• Correct unsafe conditions in the work area and promptly report any conditions that are not correctable to the supervisor.
• Keep the workshop, equipment and tools in a safe operating condition.

Live the Nova Pioneer Culture

• Fully embrace Nova Pioneer’s culture, values and beliefs and promote them to students, staff, parents and members of the outside community.
• Work collaboratively and cohesively in a team, being mindful and respectful of each person’s contributions and style.
• Maintain the adopted Nova Pioneer Transport Policy approach of door-to-door student pick-up and drop-off.
• Ensure the strict adherence of the various Transport Services Standard Operating Procedures.
• Attend and participate in team meetings that arise throughout the school year.

Operational Excellence

• Proactively monitor and report/act on Customer Feedback.
• Adhere to the Transport Services Safety and Operating Procedures and provide timely feedback.
• Ensure accurate and timely documentation of all relevant records.
• Performs other duties as assigned by your Manager from time to time.

ABOUT YOU

Skills and Qualifications required:

• Diploma in Auto-mechanical engineering from a recognized institution.
• Knowledge of highway code and school bus regulations.
• Possess a PSV License.
• Possess a BCE- Class Driving License for more than 8 years.
• Must Possess a recent (not older than 6 months) Certificate of Good Conduct.
• Recommendation from 3 previous employers.
• Minimum 2 years’ experience with school bus transportation.
• Ability to operate a school bus in a safe and responsible manner.
• Client service and public interaction skills.
• Analytical and problem-solving skills.
• Effective verbal and listening communications skills.
• First aid knowledge.

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ABOUT THE ROLE

Key responsibilities for the role include: 

Student Enrichment Leadership & Strategy

• Provide leadership and management of the Student Connections Programme aimed at developing students’ character, capabilities and connections through exposure to local, regional and global events. 
• Lead the design, implementation, and continuous improvement of the Student Enrichment Programme across both Cambridge and CBE campuses.
• Ensure alignment to Nova Pioneer’s culture principles and student experience priorities.
• Develop annual enrichment calendars, strategic plans, and budgets.

Clubs Management (Across CBE & Cambridge)

• Coordinate all clubs (scheduling, space allocation, recruitment of patrons/vendors, onboarding and offboarding of patrons/vendors, preparation of objectives, sign-up, sign up confirmations, awards/certificates, budgeting, reporting, etc.)
• Coordinate all clubs: scheduling, space allocation, sign-ups, confirmations, onboarding and offboarding patrons/vendors.
• Oversee preparation of club objectives, session plans, attendance tracking, and end-of-term showcases.
• Manage special billing with accuracy and fidelity
• Conduct club walkthroughs, observation and feedback cycles and 1:1 with club patrons/matrons. 
• Ensure quality assurance and strong value-for-money across all clubs.
• Create quality communication on outcomes for clubs. 
• Lead the planning and coordination of the Club Experience for Parents.

Sports, Arts & Competitions

• Identify, prepare, and guide students for participation in internal and external competitions, including sports, music, drama, debating, STEM, scouting, and other talent arenas.
• Support the development of competitive school teams and cultivate a culture of school spirit and pride.

Trips & Events Leadership 

• Lead the planning, logistics, safety, and execution of all school trips (curricular, co-curricular, local, regional).
• Plan and run campus-wide events with High Expectations such as:
  • Student festivals
  • Talent shows
  • Sports days
  • Career days
  • Prize-giving ceremonies
  • Cultural days
  • Graduations
• Ensure all trips and events are well communicated, well staffed, well documented, and aligned to Nova’s culture and safety expectations..

Professional Development for Teammates

• Plan and facilitate PD sessions for teachers and non-instructional staff on enrichment programming (clubs, games, competitions, student engagement).
• Strengthen coaching, systems, and clarity for staff leading enrichment components.

 Leadership & Vendor Management

• Manage all direct reports (sports/PE coaches, club patrons, music teachers, interns).
• Recruit, onboard, supervise, and evaluate external enrichment vendors and partners.

Operations, Communication & Administration

• Maintain accurate records, rosters, inventories, and reports for enrichment activities.
• Communicate effectively with internal and external stakeholders—students, parents, staff, and vendors.
• Prepare termly and annual reports on enrichment outcomes, participation, and impact.

Culture & Student Experience

• Champion Nova Pioneer’s culture principles across all enrichment spaces.
• Ensure safe, inclusive, joyful, and structured student experiences.
• Support interdisciplinary student life initiatives in collaboration with Deputy School Leaders, Deans and Associate Deans.  

All Hands on Deck” Responsibilities

• Support school-wide events, emergencies, and special initiatives as required.
• Represent the student enrichment function in leadership meetings and planning sessions.

ABOUT YOU

Skills and Qualifications required

• You have a Bachelor’s Degree in Social Sciences, Communication or Education
• Masters degree is not compulsory but will be an added advantage.
• You have a strong record of leading students to successful participation in inter-school competitions preferably up to the national level and beyond. E.g. in drama, music, STEM, debating, sports, scouting, etc. 
• You have excellent interpersonal and leadership skills that encompass trust and respect
• You have excellent communication and people management skills
• You are flexible, adaptable, innovative and creative
• You understand the complexities of working in a fast-paced, multi-faceted organization
• You have a passion for students and student competitions
• You have high energy levels and are known for producing great results with students
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You have a desire to further develop your learning design skills and apply them to transform the lives of African youth

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ABOUT THE ROLE

Key responsibilities for the role include: 

Front Office & Stakeholder Experience

• Serve as the first point of contact for students, parents, guests, and external partners—projecting the culture of Joy of Learning, Servant Leadership, and Always Growing in every interaction.
• Maintain a warm, professional, and efficient front-office environment, ensuring all visitors are welcomed, supported, and directed appropriately.
• Lead the public relations functions of the front office, ensuring positive stakeholder experiences and seamless communication.
• Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
• Support with Open Days. 

 Documentation, Records & Data Management

• Maintain Ed Admin and Reporting with High Expectations 
• Maintain accurate custody of student attendance registers, sensitive documents, and confidential records in line with data protection standards.
• Update and maintain the termly Cambridge student roster and ensure alignment with EdAdmin and school-level data systems.
• Create, organize, and manage both electronic and physical filing systems, supporting easy retrieval, clarity, and operational excellence.
• Support in the gating process. 

Communication Coordination

• Serve as a communication bridge between the school and families—sending notices, updates, meeting reminders, and announcements as required.
• Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
• Responsible for creating and publishing the weekly or bimonthly newsletter publication.
• Support PTA communication and coordination, including scheduling, logistics, distribution of minutes, and preparation of documentation.
• Handle incoming and outgoing communication (calls, emails, letters) with professionalism, accuracy, and timeliness.

 Event & Meeting Logistics

• Coordinate logistical arrangements for weekly, monthly, and quarterly leadership and staff meetings (venue preparation, materials, technology setup, and attendance tracking).
• Support the execution of Cambridge campus events—including parent engagements, student programs, community events, and staff functions.
• Prepare displays, notices, posters, and other information materials for internal student and parent communication boards.

General School Operations Support

• Support day-to-day operational functions of the Cambridge campus in partnership with the Operations and Leadership teams.
• Facilitate logistical arrangements for weekly, monthly and quarterly meetings
• Ensure smooth coordination of student movement logs, attendance follow-up, and communication with teachers where needed.
• Execute additional tasks aligned to the school’s strategic priorities as assigned by the Executive School Leader.
• Provide administrative services and take minutes for various meetings when required

Administrative & Executive Support

• Provide high-quality administrative support to the Executive School Leader, including scheduling, calendar management, document preparation, and follow-up communication.
• Prepare materials for internal and external meetings (printing, binding, organizing files, drafting agendas, compiling briefing notes, etc.).
• Support the Executive Principal in coordinating key school rituals, leadership team structures, and communication rhythms.
• Draft letters, reports, memorandums, internal announcements, and professional communication on behalf of the Executive School Leader.

In addition to these typical duties, may perform other duties as assigned and required by the manager. 

ABOUT YOU

• Bachelor’s degree/ Diploma in Office Administration/Management 
• You have 2-4+ years as an Administrative Assistant, preferably of an established startup, large company or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback