Vacancies at Palladium International

Position Summary:
Reporting to the HIS Product Management and Capacity Strengthening Lead, the Health Informatics Specialist is responsible for the development of stakeholder engagement strategy on HIS adoption, use and sustenance as well as data demand strategy among stakeholders at regional cluster level. S/he will work with County MOH and SDIPs in consultation with project leadership and Stakeholder Engagement Team Lead within assigned clusters. The position holder will convene stakeholder engagement forums/activities for HIS use and data use within assigned regional cluster. The Health Informatics Specialist is responsible for maintaining an up to date HIS implementation status for supported regional cluster/s and a schedule of stakeholder engagement activities within the clusters assigned. The position will collaborate with County MOH and other partners to set up and participate in data and HIS review meetings/activities within the assigned clusters, monitor progress in adoption and use of HIS by all stakeholders as the basis for performance measurement. S/he will advocate for the allocation of resources by County MOH and other stakeholders towards HIS implementation and sustenance and provide HIS technical support and coordinate capacity building within assigned cluster/s.

Location:

The position is based in Palladium’s KeHMIS Office, Nairobi.  

Primary Duties and Responsibilities: 

The Health Informatics Specialist will perform a wide range of duties including the following:

• Implement the stakeholder engagement strategy on HIS adoption, use and sustenance as well as data demand among stakeholders at the regional level.
• Within assigned cluster/s, develop mechanisms for stakeholder engagement for HIS data demand creation, in line with KeHMIS data use strategy.
• In consultation with regional stakeholders, convene stakeholder engagement forums/activities for HIS use and data use within clusters.
• Participate in development of HIS implementation strategy and execute the same at regional level.
• Plan, communicate and coordinate HIS implementation requests from Palladium Kenya to supported SDIPs.
• Develop and execute a schedule of stakeholder engagement activities within the cluster/region.
• Monitor progress in adoption and use of HIS by all stakeholders as the basis for performance measurement.
• Advocate for allocation of resources by County MOH, SDIPs and other stakeholders to support HIS implementation and HIS use.
• Develop an accountability framework for HIS implementation within the assigned clusters
• Coordinate and facilitate capacity building activities in consultation with the Capacity Building lead, for counties and SDIPs.
• Support Case surveillance activities including public health response (PHR) initiatives by the project.
• Support the development of new and update existing capacity building materials.
• Provide routine and periodic support to Centres of Excellence (COE) sites.
• Support the service desk in monitoring, resolving issues and providing feedback to the stakeholders.
• Perform any other tasks as assigned by the HIS Product Management and Capacity Strengthening Lead.

Required Qualifications:

• BSc in Computer Science, Information technology, Health Informatics, or a related field.
• 5+ years of professional experience in HIS/M&E/Data management.
• Proven experience and familiarity with MOH/GOK health information systems.
• Experience working with PEPFAR implementing partners to support the deployment of HIS systems.
• Experience in training users on HIS solutions.
• Demonstrated ability to engage and work with stakeholders at all system levels.
• Excellent writing, communication, computer, and organizational skills.
• Ability to collaboratively forge partnerships with MOH and other USG implementing mechanisms that are supporting health informatics.
• Exceptional interpersonal skills, with a focus on rapport-building, listening and critical thinking.
• Fluency in English language.

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Position Description

• The Finance & Administrative Consultant will be responsible for supporting the project operations team and the general administrative and finance functions of the programme. The role will entail assisting with managing financial records and ensuring smooth administrative operations within the project.

Location:

•  The position is based in Nairobi Palladium's offices.

Primary Duties and Responsibilities: 

Financial Support

• Preparation of Payment Approval Forms (PAFs) for payment and reviewing supporting financial documents prior to payment to ensure completeness and accuracy.
• Assisting with the preparation of monthly field voucher reports in a timely and accurate fashion and submitting them for review and approval.
• Assisting with the preparation of requests to transfer funds into the project bank account. 
• Processing and uploading payments in the online bank platform.
• Preparing bank reconciliation statements.
• Assisting with facilitating the statutory audit exercise. 
• Any other ad-hoc requests as delegated by the Finance & Project Associate. 

General Administrative Support

• In absence of the Finance & Project Associate, assisting with staff payroll administration and ensuring payroll changes are captured on time. This includes the additional and removal of new and existing staff respectively.
• Timely payment of statutory deductions and maintaining statutory files for auditing i.e. PAYE, NSSF & SHIF.
• Regularly supporting the Finance & Project Associate in reviewing and drafting contract amendments for staff and consultancy contracts, and service vendors.
• Making travel, venue, accommodation and other logistical arrangements for staff travelling to conferences and workshops.
• Preparation of purchase requisitions, purchase orders and managing the procurement process for project items.
• Assisting with project asset management and, in case of incidences, ensuring security protocol is followed. 
• Participating in team meetings and supporting with minute taking.
• Conducting due diligence requests for vendors.
• Providing administrative and operational support to staff based in Ghana and Rwanda, as needed. 

Required Qualifications: 

• Demonstrated financial acumen and experience with budget, finance and contract administration.
• Ability to manage competing priorities and be adaptable. 
• Ability to learn and apply programme procedures with high attention to detail.
• Sound problem solving and decision-making skills. 
• Excellent written and oral communications skills. 
• Interest in nature or nature-based solutions.
• Confident working with IT systems, including databases and Microsoft Excel.
• A positive team work ethic, supportive attitude, and willingness to learn and upskill.