Vacancies at Peace Winds Japan

Objective of the assignment

The consultancy task is to analyze the census data and document the findings in a comprehensive report. The consultant shall analyze data in table formats, and submit the final report. The analyst should understand the desired goal of the project driving the findings towards it. The objectives of the census are driven under:

• Assessing latrine Conditions: The primary objective is to gather comprehensive data on the current state of latrines in the integrated settlement and refugee camp population. This includes assessing the type of latrines, their conditions, and any vulnerabilities or deficiencies.
• Identifying latrines-related Needs: Understand the specific needs and challenges related to access to latrines in the refugee camps. This involves identifying issues such as inadequate access, barriers to construction of basic household latrines and other factors affecting the quality of latrine.
• Quantifying the Population: Enumerate and categorize the population having access to the different types of latrines. This information is crucial for resource allocation, as it helps in estimating the scale of interventions required to address the access to latrine for the refugees.
• Creating Baseline Data: Establish a baseline for monitoring and evaluation purposes. This baseline data serves as a reference point for future assessments, allowing for the measurement of changes and the impact of interventions over time.
• Enhancing Resource Allocation: Enable efficient allocation of resources by identifying priority areas and populations with the greatest access to latrine needs. This ensures that interventions are targeted and resources are utilized effectively.
• Supporting Advocacy Efforts: Generate evidence for advocacy initiatives aimed at raising awareness and garnering support for policies and funding related to latrine issues. The data collected can be used to build a compelling case for improved living conditions.
• Ensuring Accountability: Establish accountability mechanisms by providing transparent and evidence-based information to stakeholders, including donors, governmental agencies, and the community itself.

Scope of the work

• Data Cleaning and Validation: Review and clean the collected latrines census data to ensure accuracy and consistency. Validate the data for completeness, identifying and addressing any missing or inconsistent information.
• Data Analysis: Conduct statistical analysis of latrine census data to derive meaningful insights and trends.
• Utilize appropriate statistical tools and methods to analyze demographic information, latrines conditions, and other relevant variables.
• Descriptive Analysis: Generate descriptive statistics to provide a comprehensive overview of the latrines related characteristics within the surveyed population. Summarize key findings, including averages, distributions, and patterns.
• Mapping and Visualization: Create maps and visual representations of the latrines census data to facilitate a better understanding of spatial patterns and distribution of latrines-related indicators. Use Geographic Information System (GIS) tools if applicable.
• Identifying Key Challenges and Opportunities: Highlight key challenges and opportunities based on the analysis, providing actionable insights for program planning and improvement.
• Report Writing: Prepare comprehensive and clear reports summarizing the findings of the latrine census data analysis.
• Present the results in a format suitable for diverse audiences, including policymakers, donors, and the community.
• Recommendations: Provide evidence-based recommendations for programmatic interventions based on the data analysis. Suggest improvements and strategies to address identified challenges and enhance the impact of latrine-related interventions.

Deliverables

• Deliverable 1: Inception report containing detailed methodology for data analysis
• Deliverable 2: Census analyzed data in readable format (The graphics should entail right scaling and informative graphic headings.Note:(Poorly located and labeled axes, insufficient use of color, shape and size that can obscure the relationship in data or make the data hard to read and interpret should be avoided)
• Deliverable 3: Census report in MS word and PDF versions and Cleaned dataset

Reporting Modalities

The consultant will work with Peace Winds Shelter &Spatial planner/Engineer and MEAL staff in Kakuma, with overall guidance of the Area Manager. The MEAL team will work closely with the consultant by:

• Providing the raw data collected from the latrine census.
• Validation of the analysis ensuring it meets the standard of Peace Winds.
• Review of the report done by the Consultant

Assignment Duration

The consultant is expected to carry the assignment in 10 working days in November, 2024.

Qualification, required skills

The consultant to be engaged in this assignment must have;

• A degree in Social Sciences, Statistics, BSc. degree in Public Health or Water Engineering from a recognized university with experience of at least 8 years in a similar discipline.
• Master degree in Development Studies, Monitoring and Evaluation, Social Sciences, Project Management, Public Health or WASH discipline is an added advantage.
• Experience of having conducted 3 similar assignments over the past 5 years .
• Strong background in statistics and data analysis of qualitative and quantitative methodology and use of mobile data collection tools (Kobo).
• Good communication and inter-personal skills.
• Previous work experience with NGOs in WASH and shelter interventions, especially in a humanitarian context.
• Excellent report writing in English and presentation skills.

The consultant’s technical proposal shall contain the following:

• Clear understanding of the terms of reference including any relevant comments
• A clear methodology on how the consultant will undertake the assignment
• Work Plan with clear duties and responsibilities
• Summary of Consultant's experience in undertaking assignments of similar scope and/or complexity (last 8 years)
• Consultants qualifications (include CVs of proposed consultant)
• Written commitment by the consultant affirming availability to conduct the entire assignment. (No substitution of interviewed consultants will be allowed once selected). The lead consultant will be expected to undertake the exercise in person.
• 2 sample reports from similar assignments conducted within the last 3 years
• Contact details of a minimum of 3 references from reputable organizations that the consultant has worked with over the past 5 years clearly indicating description of assignment, date/s of execution, name of organization and details of contact person (e-mail and telephone contact)

Note: The consultant's technical proposal shall not exceed 10 pages. This excludes any annexes.

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Objective of the project

The principal objective of the project is to attain self-reliance in the provision of essential Water, Sanitation and Hygiene (WASH) services for Persons of Concern in Kalobeyei integrated settlements and Kakuma refugee camp. Specifically, this is done by empowering the Persons of Concern (PoCs) towards discharging responsibilities that enhances sustainable access to WASH services by individuals, households and the larger community.

Objective of the Consultancy

The survey is expected to employ cross sectional, scientific and statistical approaches to examine knowledge, attitudes and practices of the beneficiaries, gaps in the WASH activities in Kalobeyei integrated settlements and Kakuma refugee camps and to provide information that would improve future programming. The KAP survey activity will be conducted from 1st November, 2024 and the final report submitted by 20th December, 2024. Specifically, the consultant is expected:

• To understand and evaluate the water, sanitation and hygiene situations in Kalobeyei integrated settlements and Kakuma refugee camps.
• To determine existing knowledge on WASH issues such as: access to water, sanitation, hand washing practice, latrine hygiene and use, water borne and hygiene related diseases, gender roles and relations regarding WASH, menstrual hygiene management, community participation in WASH management, social inclusion, and distinct issues of disability/vulnerability/gender.
• To determine the impact and identify the gaps in water supply/quality, solid waste management, sanitation facilities, vector control and hygiene promotion communication and mobilization strategies implemented by PWJ.
• To determine the efficiency and effectiveness of CLTS/SLTS interventions in improving sanitation and ownership of latrines at the community and learning institutions level.
• To determine if humanitarian assistance services implemented by PWJ is delivered in a safe, accessible, accountable and participatory manner.

Specific Terms of Reference

• Develop an Inception Report detailing the process and methodologies among other things to be employed to achieve the objective of this consultancy. It should include the field interview schedules, important time schedules for this exercise and should be presented to the PWJ program team for review and further input.
• Undertake a desk review of the relevant project documents that include the project proposal, implementation plans, project progress reports, PWJ Evaluation Policy guidelines and any other relevant documents.
• Design, develop, critique (with the program team) and refine data collection tools according to the indicators of the project intervention logic to measure results.
• Conduct a comprehensive KAP survey [using both quantitative and qualitative data collection methods] to gain insights on the intended results.
• Carry out data collection, entry, cleaning, and analyses (using appropriate programs, such as SPSS for quantitative data and any appropriate technique for qualitative data) and present the draft report to the PWJ program team for first review before producing a second draft.
• Draft and submit a final report, presenting and analyzing all relevant findings and reflecting remarks and comments of the PWJ program team.

Key Deliverables

• The consultant is expected to produce three (3) bound hard copies of a consolidated quality report in English language, which documents the extent to which the objectives have been met as outlined under the objectives of the consultancy in section 2 above; good practices, weaknesses and lessons learnt.
• Soft copy of the KAP Survey report on e-mail and on two (2) flash disks.
• The consultant will also be required to submit to PWJ all study materials including:
• Soft copies of all raw data sets both quantitative and qualitative
• All filled quantitative data collection tools and qualitative data recording materials. (Interview outlines, questionnaire administered, Focused Group Discussions conducted, Key informant interviews, Observatory checklist used, work schedules etc.)
• Any other non-consumable documents/items that will be used in the course of the planned consultancy.

Requirements for the consultancy

• A degree in Social Sciences or BSc. degree in Public Health or Water Engineering from a recognized university with experience of at least 8 years in a similar discipline.
• Master degree in Public Health or WASH discipline is an added advantage.
• Demonstrable three years’ continuous experience in conducting project evaluation inclusive of KAP surveys.
• Strong background in statistics and data analysis of qualitative and quantitative methodology and use of open-source mobile data collection platforms.
• Good communication and inter-personal skills.
• Previous work experience with NGOs in WASH interventions, especially in a humanitarian context.
• Excellent report writing in English and presentation skills.

Contractual Responsibilities

The consultant

The consultant in consultation with PWJ and other stakeholders will be responsible for the following;

• Prepare and deliver the consultancy services as per this ToR through effective, adequate and participatory methodologies.
• Review of the project documentation and other relevant documents.
• Facilitate the training of the survey enumerators.
• Obtain maximum input from major stakeholders, such as the project participants and project staff including PWJ partners where relevant.
• Design and refine the data collection tools.
• Design data input screens; supervise data collection/entry, data cleaning and data quality. The consultant will be expected to do data analysis, which will be done at the consultant offices within the stipulated period.
• Conduct two debriefing sessions, one prior to the field mission and one after the survey. Both debriefing sessions will be conducted in PWJ’s Kakuma Office.
• Prior to finalization, 2 draft reports will be submitted for review to the satisfaction of the project staff and senior management team – the draft will be discussed with the consultant for clarifications upon which the remarks shall be reflected by the consultant in the final report.

Coordination & reporting

The consultant will be under the direct supervision of the Area Manager and MEAL Officer, based in Kakuma for the duration of the contract. In the field, the consultant will work closely with the WASH Coordinator and Officers, MEAL Officer and other key project staff who will be identified for the purpose of this task. The consultant will maintain an official communication with the Area Manager, WASH co-coordinator and the MEAL Officer.

The consultant’s technical proposal shall contain the following:

• Clear understanding of the terms of reference including any relevant comments
• A clear methodology on how the consultant will undertake the assignment
• Work Plan with clear duties and responsibilities for each team member
• Summary of Consultant's experience in undertaking assignments of similar scope and/or complexity (last 8 years)
• Team composition and qualifications
• CVs of proposed team members
• Written commitment by the consultant affirming availability to conduct the entire assignment. (No substitution of interviewed consultant will be allowed once selected). The lead consultant will be expected to oversee the exercise in person.
• 2 sample reports from similar assignments conducted within the last 3 years
• Contact details of a minimum of 3 references from reputable organizations that the consultant has worked with over the past 3 years clearly indicating description of assignment, date/s of execution, name of organization and details of contact person (e-mail and telephone contact)

Note: The consultant's technical proposal shall not exceed 10 pages. This excludes any annexes.