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  • Posted: Jun 20, 2024
    Deadline: Jun 28, 2024
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    Peponi House is a co-educational day prep school for children aged 6 to 13. Peponi School was established in 1989, to be a first class, independent,co-educational boarding school with an international intake of pupils working for internationally recognised school-leaving examinations at 16 (IGCSE), 17 (A/S) and 18 (A2) Years.It provides a peaceful, caring ...
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    Nursery Practitioner

    Generic Responsibilities

    • To work consistently to uphold the school’s mission statement
    • To follow all school policies
    • To work in a co-operative and polite manner with all stakeholders
    • To work with pupils in a courteous, positive, caring and responsible manner at all times
    • To follow the child protection procedures and ensure that, pupils’ safety and well-being is never compromised
    • To be polite, co-operative and positive when communicating to other staff
    • To take an active and positive role in the school’s commitment to the development of staff, and their annual review procedures
    • To work with visitors in such a way that it enhances the reputation of the school
    • To seek to improve the quality of the school’s overall service
    • To present oneself in a professional way that is consistent with the values and expectations of the school.

    Specific Responsibilities

    To lead the day to day running of the Nursery Setting

    • To plan a range of stimulating and exciting activities for the children which encourage independence, motivation and an eagerness to learn and respond to the needs and interests of the children which include regular opportunities for outdoor and sensory play
    • To complete developmental records for the key children in your care and to ensure others in the setting have completed these records
    • To support colleagues and work as a team to provide a safe, caring and stimulating environment for all children (aged 18 months-5 years)
    • To communicate with colleagues in the Nursery setting to ensure the provision is suited to the needs of the children
    • To communicate any concerns regarding children’s development with the EYFS Coordinator and Head Teacher
    • To be integrally involved with all aspects of care for our youngest children, including following and supporting sleep and feeding routines.
    • To support with aspects of intimate care and hygiene for the key children in your care

    The wider professional role of Nursery Practitioner
    Fulfil wider professional responsibilities

    • make a positive and sustained contribution to the wider life and ethos of the school
    • make a distinctive contribution to supporting pupil’s development
    • be proactive in developing effective professional relationships with colleagues to promote collaboration, knowing how and when to draw on advice and specialist support
    • work effectively as part of a team and demonstrate positive and professional behaviour during meetings
    • contribute to the professional development of other colleagues, demonstrating effective practice and providing advice, guidance and feedback
    • communicate effectively with parents with regard to pupils’ achievements and well-being

    go to method of application »

    Nursery Assistant

    Generic Responsibilities

    • To work consistently to uphold the school’s mission statement
    • To follow all school policies
    • To work in a co-operative and polite manner with all stakeholders
    • To work with pupils in a courteous, positive, caring and responsible manner at all times
    • To follow the child protection procedures and ensure that, pupils’ safety and well-being is never compromised
    • To be polite, co-operative and positive when communicating to other staff
    • To take an active and positive role in the school’s commitment to the development of staff, and their annual review procedures
    • To work with visitors in such a way that it enhances the reputation of the school
    • To seek to improve the quality of the school’s overall service
    • To present oneself in a professional way that is consistent with the values and expectations of the school.

    Specific Responsibilities

    To support the day to day running of the Nursery Setting

    • To assist in providing a range of stimulating and exciting activities for the children which encourage independence, motivation and an eagerness to learn
    • To complete developmental records for the key children in your care and to communicate with the rest of the Nursery Team, EYFS Coordinator and Head teacher regarding any concerns you have about the child’s development
    • To support colleagues and work as a team to provide a safe, caring and stimulating environment for all children (aged 18 months-5 years)
    • To support with all aspects of care for our youngest children, including following and supporting sleep and feeding routines.
    • To support with aspects of intimate care and hygiene for the key children in your care
    • To keep learning areas for all children clean and safe

    The wider professional role of Nursery Assistants

    Fulfil wider professional responsibilities

    • make a positive and sustained contribution to the wider life and ethos of the school
    • make a distinctive contribution to supporting pupil’s development
    • be proactive in developing effective professional relationships with colleagues to promote collaboration, knowing how and when to draw on advice and specialist support
    • work effectively as part of a team and demonstrate positive and professional behaviour during meetings
    • contribute to the professional development of other colleagues, demonstrating effective practice and providing advice, guidance and feedback
    • communicate effectively with parents with regard to pupils’ achievements and well-being

    go to method of application »

    Head’s PA and Office Manager

    KEY DUTIES:
    Personal Assistant responsibilities:

    •  Providing high quality and timely administrative support of a confidential nature.
    •  Ensuring that all visitors, internal and external, are welcomed in an appropriate manner
    •  Attending meetings as required by the Head and taking and distributing minutes as appropriate
    •  Liaising with the Head on behalf ofstaff as required.
    •  Managing a complex diary, with confidence to make decisions without referral to the diary owner, always looking up to 12 months in advance and ensuring effective use of time.
    •  Managing the Head’s diary and appointments. This will include liaising with parents, staff, and outside organisations.
    •  Managing incoming/outgoing correspondence to ensure that information meets the needs of the recipients. This may include writing letters, briefing reports and any other communications, maintaining the appropriate tone and style.
    •  Opening all post addressed to the Head, distributing it to relevant persons for action and drafting responses for the Head where appropriate.
    •  Oversight for paper work for trips and visits risk assessment as well as transport arrangement.
    •  Following up on Pupil Pass applications and communication with parents regarding the same.
    •  Assisting the HR department e.g in the processing of Work Permits for expatriate members of staff as well as Pupil Pass applications as and when required.
    •  Organising the induction of new staff with the Head.
    •  Dealing with all initial approaches to the Head from staff or parents and ensuring that the Head is briefed to enable an appropriate response.
    •  Providing a high standard of secretarial service to the Head. This will include drafting and typing letters, minutes, meeting agendas, schedules and reports.
    •  Assisting the Head in the preparation of the Head’s report for Board meetings.
    •  Liaising with the School Registrar on all prospective parent visits involving the Head.
    •  Co-ordinating the organisation of the Head’s end of term report writing, in conjunction with the Deputy Head, Academic and the Main Office to specific timescales.
    •  Arranging international and domestic travel including booking flights, visa administration, rail, taxis, and accommodation, and creation of detailed visit packs where necessary, ordering and processing currency and liaising with external agencies where appropriate in liaison with the School Secretary.
    •  Arranging the Head’stravel and accommodation requirements for outside duty.

    Event Management:

    •  Providing logistical and administrative support for the organisation of School events and functions. Working with the event lead to understand the scope of the event, managing all requirements and supporting delivery.

    Staff Management and Leadership:

    •  Providing effective leadership and line management to the School Secretary and School Administrator.
    •  Ensuring direct reports’ duties are being carried out to the school’s high standards and briefing the Head as appropriate.
    •  Supporting the Head in the line management of support staff that report directly to them.

    Management:

    •  Acting as the first point of contact for internal and external stakeholders and ensure the smooth running of the office by reviewing and maintaining office systems and procedures in order to enhance, develop and implement effective delivery
    •  Ensuring that the Head’s office is equipped to function efficiently and that all equipment, stationery and other requirements are available as required
    •  Updating and organising school policies in conjunction with the Head
    •  Taking care of day to day operations for the Head.
    •  Supporting the Head with newsletter and providing news items to the Marketing Team.
    •  Providing secretarial and administrative support to other members of the Head’s Senior Management Team as required.
    •  Supporting the Registrar with ensuring the school’s MIS system is current and updated when appropriate for pupil and parent contact details.
    •  Liaising with the Human Resources Manager in maintaining staff personnel files.
    •  Ensuring the Head is up to date and briefed on appropriate staff matters and school business. It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only.

    PERSON SPECIFICATION CRITERIA ESSENTIAL DESIRABLE
    Education and Qualifications

    •  Good standard of education
    •  Excellent spoken and Written English
    •  Secretarial or Administration qualification or equivalent
    •  Administration or Management degree qualification

    Experience, Knowledge and Understanding

    •  Experience in a similar role or a role that requires excellent administrative and interpersonal skills
    •  Experience of team management 
    •  Experience of working in a school.

    Role Related and Personal Skills

    •  Excellent organisational skills and ability to prioritise throughout the working day
    •  Experience of taking minutes at Board level
    •  Excellent interpersonal skills and telephone manner
    •  Excellent verbal and written communication skills
    •  Excellent administrative and ICT skills
    •  Understanding of the need for confidentiality at all times
    •  Diplomacy, tact, discretion and trustworthy
    •  Willing to go the extra mile

    General  

    • A flexible approach to hours and duties
    • The desire to undertake further training as may be required in order to properly perform the duties in a changing and challenging environment
    •  Understanding of working in an International school.

    Method of Application

    Applications should be submitted no later than 28th June 2024.

    If you have any queries regarding the application process, please contact the Human Resources department via email HR@peponihouse.sc.ke.

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