Vacancies at Safal Group

Description

Key responsibilities:

• Ensure accurate execution of sales orders as captured in the SAP system according to customer or Sales Manager instructions.
• Ensuring prompt issuance of pre-shipment documentation as per SLA.
• Coordinating with the production planning team to ensure timely readiness and delivery of orders.
• Coordinating loading of provided trucks with transporters for ready-finished goods.
• Documentation & SAP compliance in Generating Delivery Notes, Gate Passes, Loading Slips, and Invoices as per the STOs quantity / requested requirement from customers in SAP.
• Tracking of orders until they are delivered to customers.
• Ensuring the accuracy of shipping documents.
• Ensuring proper record keeping of all shipping documents for audit purposes.
• Report daily circulation of local and export order dispatches.
• Liaising with line managers for any special dispatch requirements.
• Proactively addressing and resolving any dispatch issues that arise.
• Any other job as may be assigned from time to time.

Accurate execution of sales orders as captured in SAP

• To liaise with the Customer service team & Sales Officers on delivery requirements for every order before & after loading.
• To request the transporter to an appropriate truck by confirming the product to be dispatched.
• To monitor truck movement from dispatch date/time till it exits and liaise with the transporter for required action.
• To liaise with the service centre/upcountry office for dispatch as requested.
• Escalate challenges faced during loading and corrective action. 

Documentation & SAP Compliance 

• To generate Delivery Note, Gate Pass & Loading Slip as per the Sales Order/STOs quantity requirement in SAP.
• To process clearing agent invoices after the due verification process and acceptance of all required documents. 

Management of Stocks in Sales Storage Location 

• To keep tabs on Material & Stocks received from Production to Sales Location
• To carry out Monthly physical Stock Count.
• To enter count in the system & generate a Sales Storage Location inventory document in SAP for further approval & adjustments.

Customer Relation

• To keep customers updated on the truck dispatch.
• To provide/submit required documents to customer for receipt.
• To liaise with customers for documentation support / timely clearance of documents for trucks from the point of Loading.

File management

• Establish & maintain an effective filing system for easy reference at all times
• Maintain a chronological numbering of Local Sales Invoices/STOs and be able to keep records of all for purposes of determining
• All related files from process start to end process should be kept and secured at an appropriate location  

Systems and Procedures

• To ensure full compliance with Environment, Health and Safety (EHS) regulations, Contractors policy, ISO process flow
• To ensure compliance with all internal policies in place, at all times and ensure the same practice from subordinates
• To liaise and establish links with external bodies to research best practices and deliver continuous improvement
• To implement, manage and monitor performance management information with a view to ensuring that continuous improvement is achieved within the section.

Management Reporting

• Preparation and submission of Monthly Reports / as required to Seniors, for;
• Open / Close STOs, Delivery Notes / Invoicing, Stocks, SAP compliance management
• Monthly, Weekly, as required Truck movement/dispatch report

Training & Development

• Ensure all the subordinates are trained in environmental, Health & Safety practices.
• Ensure all the subordinates and user departments are aware of the SOP's in the Supply Chain Dept
• Ensure proper workload allocation, target setting and monitoring of the performance of subordinate staff
• Continuously search, share and Keep updated information on the best efficient loading practice

Requirements

Qualifications required:

• Minimum academic qualification: A Diploma in Supply Chain Management.
• Certificates in Logistics/ Transportation/ Supplies Management will be an added advantage
• Membership of KISM, CILT or CIPS is required.

Experience required:

• General work experience (years): 3 years
• Specific to the position (level/discipline/years): 2 year
• Industry: Manufacturing

Key competencies and skills:

• Spoken Communication skills
• Listening and Memory Retention skills
• English Language skills
• MS Office operating and typing skills
• Probing skills
• Analytical skills
• Interpersonal skills
• Problem Solving skills
• Flexibility to work long hours as and when required.

Language requirements:

• Kiswahili
• English

Computer literacy:

• Experience in SAP/ERP Applications

Personality profile:

• Highly motivated, self-starter, high energy, positive and inspiring
• Business-centric
• Exceptional interpersonal skills.
• Achievement oriented
• Strong strategic and planning skills.

go to method of application »

Description

Key responsibilities:

• Perform Daily pre-operational inspections of the crane and equipment, safety checks, and test lifts.
• Proactively Troubleshoots equipment problems.
• Report all accidents/incidents to the direct Supervisor.
• Expected to operate safely and efficiently with high focus and skill at all times.
• Communicate with people at the shop floor to determine the best placement of the lifted loads.
• Ensures that balance and distribution of load is maintained and that weight of load is in compliance with capability crane.
• Will never override any safety alarms and devices.
• Operate electric overhead cranes to load and unload finished goods.
• Any other job as may be assigned from time to time by the Supervisor.

Requirements

Qualifications required:

• Must have nationally accredited certification in Overhead Crane operation.
• Ability to work in a manufacturing plant.

Experience required:

• General work experience (years): 3 years in Overhead crane operation
• Specific to the position (level/discipline/years): 2 year
• Industry: Manufacturing

Key competencies and skills:

• Spoken Communication skills
• Listening and Memory Retention skills
• English Language skills
• Interpersonal skills
• Problem Solving skills
• Flexibility to work long hours as and when required.

Language requirements:

• Kiswahili
• English

Computer literacy:

• Experience in SAP/ERP Applications

Personality profile:

• Highly motivated, self-starter, high energy, positive and inspiring
• Business-centric
• Exceptional interpersonal skills.
• Achievement oriented
• Strong strategic and planning skills.

go to method of application »

KEY RESPONSIBILITIES:

Group Communications

• The Internal Communications Officer will design and lead several internal communication campaigns each year. This may include building buy-in for our Group Mission, Vision and Values; Increasing transparency on key brands, projects, people processes and programs; engaging staff on organizational culture; leading staff engagement around business change and transformation processes
• Ensure organizational initiatives and projects are successfully communicated to employees
• Create core messages and materials to support those priorities, with regular editing and ghostwriting 
• Develop roll-out processes to ensure information consistently reaches staff at all levels, in all countries
• Ensure internal communications messages are consistent across all mediums and for different departments of the organization
• Ensure internal communication messages are consistent with external communication messages
• Plan, edit and write content for a variety of internal communications mediums, such as a staff intranet (Yammer), monthly magazine or regular email bulletin.
• Work the One Safal Magazine in collaboration with the internal team to ensure consistency of content, look and feel
• Coordinate with BU Marketing teams to ensure that activities / events are launched internally and messages aligned across the Group
• Work with CSR teams to ensure activities are highlighted and published across the Group
• Work closely with the IT department to secure digital solutions that enhance the employee internal communications content experience

Staff Engagement and Feedback 

• The Internal Communications Officer will help senior leaders identify, prioritize, and respond to trends in staff feedback. This means developing a network of staff contacts across the Group to keep a pulse on the staff experience. 
• Speak monthly with People leads and staff at all job levels to understand how key messages are landing 
• Creating engaging campaigns that continuously leverage the organizations brand

Organisation Response in Challenging Situations

• The Internal Communications Officer provides hands-on support to senior leaders managing teams through change or crisis to ensure employee safety and organization continuity. 
• Procurement responsibility
• Closely work with the procurement department to secure competitive services and products that support staff engagement and communication.

Requirements

Qualifications required:

• Minimum academic qualification: 
• A degree-level qualification, preferably in Media and Communications /Marketing and PR / Journalism/ business administration/development studies
• Qualifications as an added advantage:

Experience required:

General work experience (years):

• 2- 3 years’ experience within the communication space: PR / media / digital /eventing
• 1-2 years’ experience within NGO/ Cooperate Philanthropy and sustainable development sector
• Industry: Non-Profit Sector/ Public Relations / Media and communications

Key competencies and skills:

• Strong leadership and influencing skills: Able to work with and influence senior management on a day to day basis.
• High quality written and verbal communications skills
• Well-developed organisational skills
• High level of computer literacy, advanced skills in MS Word, Excel, PowerPoint, Project, Outlook, High level of interpersonal and communication skills
• High level of attention to detail
• Ability to establish strong working relationships
• Demonstrated ability to use initiative and judgement
• Proven ability to effectively work autonomously or in a team as required
• Capacity to prioritise work & negotiate on conflicting timeframes
• Demonstrated competencies in the provision of excellent administrative services
• Knowledge of Internet/intranet and content management

Language requirements:

• English
• Kiswahili

Computer literacy:

• Computer Skills: MS Office Suite
• Social Media expertise: Facebook, Instagram, LinkedIn and Twitter

Personality profile:

• Ability to bring diverse teams together
• Innovative & Creative Attention to detail Excellent communicator
• Analytical, Organized and passionate about giving back.