Vacancies at Save the Children

ROLE PURPOSE: 

He/ She should ensure proper maintenance and cleanliness of vehicles in compliance with safe driving standards.  Ensure the vehicle is fuelled in time for trips and carry out proper management of fuel supply for the assigned vehicle in accordance with SCI policies and procedures. 

Reports to: Community Liaison Officer

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Driving and Maintenance:

• Maintain vehicle log and fuel consumption documentation.
• Prepare daily vehicle usage report, including trip use, mileage and fuel consumption
• Providing weekly usage report of vehicles including total mileage, fuel consumption and expenditure.
• Maintain valid drivers’ license.
• Organise the transport of supplies directly to SC designated location for use.
• Complete the logbook for everyday trips and complete the fuel log sheet for any fuel purchases.
• In consultation with the Community Liaison Officer, coordinate vehicle allocation for staff.
• Keep the vehicle documentation up to date
• Update the whiteboard once the movement plan is approved.

Control of Vehicles

• Ensure that all vehicle journeys are authorized in advance by line managers
• Ensure that all vehicle journeys are recorded in the logbook at the start and completion of journey.
• Ensure that keys and vehicle documents are kept in secure place when the vehicle is not in use
• Ensure that all passengers wear seats before driving the vehicle
• Ensure that a waiver is filled when carrying non SCI staff
• Ensure that the Line Manager is immediately informed of any accidents/incidents and the accident reported to the police as appropriate and as soon as possible
• Ensure that the vehicle is insured and in the event of an accident make certain that proper procedures for insurance claims are followed.
• Report on all near misses

Vehicle checks: 

• Check the vehicle prior to its use every morning, fill the checklist and file it.
• Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order. 
• Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
• Report and supervise all maintenance and repair needs of assigned vehicle.
• Check communication equipment and maintains communication while in the field with base (SSFP)

Cleanliness and visibility:

• The driver is responsible for ensuring that the vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all dirt is removed from the vehicle after a journey.
• Driver is to ensure SC visibility protocols are adhered to at all times.

Others:

• Follow and abide by traffic rules, regulations, driver safety manual and any other instructions given by supervisor
• Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics officer- including first aid kit, communication equipment and fire extinguisher
• Work after duty hours or holidays/weekends as and when required and in prior notice from the line manager
• Perform any other duty as requested by authorized persons. 

Personal qualities;

• A proactive and flexible approach to work
• Ability to work with minimum supervision
• A systems approach to work
• A people oriented person who enjoys working in a team.
• A keen interest in self development
• A reliable, polite and professional attitude to ensure SC is perceived as such.
• Working knowledge of the Save the Children Emergency procedures, sphere and convention on the rights of the child.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Knowledge, skills and abilities 
• Literacy and numeracy skills of “ O “ level education
• A clean driving licence minimum class B=C=E 
• Prior experience working for NGO, UN agency or private company
• Ability to multi task and work calmly under pressure is essential for this position.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical
• Some practical experience of user vehicle maintenance.
• Those with defensive driving skills, first aid training will have an added advantage.
• Recommended minimum of 3-5 years’ experience of professional driving experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
• Fluency in written and spoken English. Similar skills in Kiswahili and other local languages an advantage
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment  to and  understanding  of Save  the  Children’s aims,  values  and principles  including rights-based approaches

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Project Context 

The Building Climate Resilience and Adaptive Capacities of Tea Producing Communities in Nandi project aims to strengthen Agro-economies, climate resilience and well-being of smallholder tea farmers, women and children, in Nandi County through enhanced integration of climate sensitive sustainable land-management practices and access to carbon market finance. The project aims to reach smallholder farmers with climate-smart agriculture extension services and agroforestry, enhance reforestation/afforestation in community and protected areas, strengthening market linkages and supply chain infrastructure. This will be complemented by targeted nutrition awareness interventions.

ROLE PURPOSE

Under the general guidance and direction of the MEAL Coordinator and close working with Programme Manager; the Monitoring and Evaluation (M&E) Assistant will work as part of the Nandi Carbon project team responsible for program quality assurance, accountability, documentation and learning. S/he will be involved in day-to-day implementation of the M & E system of the project including data collection, collation, entry, analysis and use for decision-making. The Monitoring and Evaluation Assistant will conduct quality assurance activities of field-based data collection mechanisms, program implementation and community accountability process. In addition, the MEAL assistant will support M&E systems at project level (PRIME), and other field-based data processes to produce reliable/quality data and support platforms for data use platforms for decision-making for the project. 

SCOPE OF ROLE: 

Reports to: MEAL Coordinator

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. Save the Children now has an operational presence in Bungoma, Nandi Refugee Camp, Garissa, Nandi, Mandera and Wajir and we work through partners in many other parts of the country. Save the Children’s humanitarian response to the current drought focuses on Food Security & Livelihoods (FSL), nutrition, Water, Sanitation and Hygiene (WASH), health, Education and Child Protection.

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

• Work with the MEAL Coordinator, contracted carbon development MVR service provider and program team in all processes of ensuring efficient project data Management including collecting, organizing, and verifying accuracy of data (QAQC) before it is captured into database.
• Work with the MEAL Coordinator, contracted carbon development MVR service provider and program team to troubleshoot and maintain the sustained effective operation of the MRV (CommCare) system. 
• Oversee data reporting and entry and provide summaries and regular trend monitoring as requested by program teams in CommCare data system and in any other tool.
• Maintain and share updated database of all program data on regular basis and help retrieve information to inform project reporting.
• Participate in regular report writing and provide appropriate feedback to the supervisor and the field staffs accordingly.
• Participate and lead in facilitating Community feedback sessions and beneficiary Focus Group Discussions (FGDs) and semi-structured interviews and follow up on feedback with the relevant departments.
• Assist in collecting and documenting human interest stories and case studies as benchmarks for best practices for use in periodic newsletters and other Assistant al(??) publications.
• Assist in undertaking data quality audit, spot checks and on-job trainings on proper data/information keeping for the various supported health facilities and community units.
• Assist in developing a system of analysing and managing information on beneficiary lists and training databases.
• Support in planning and organizing for surveys/evaluations, operational research and supervising data collection.
• Maintaining Monitoring action Tracker and the Indicator Performance Tracking Table for all projects in PRIME and output tracker.
• Support Beneficiary Accountability across all programmes in keeping with the Accountability Framework, ensure prompt follow-up on feedback received.
• Maintain the CFM database and conduct regular analysis to inform decision making and future project designs.
• Support the process of testing and adopting relevant technologies for improving the efficiency of the program’s MEAL function. 
• Any other task as advised by the supervisor.

QUALIFICATIONS

• Must hold at least a bachelor’s degree /Diploma in Social Sciences, Agriculture, Environmental Science, Development Studies, or Population Studies, or relevant field (with coursework in M&E, research and evaluation methodologies, statistical analysis or organizational development) or similar field of study.
• At least 1-3 years of program monitoring and evaluation experience 
• Certificate in Monitoring and Evaluation from University of Nairobi, AMREF or Kenya Institute of Management will be an added advantage
• Proven experience of undertaking evaluations/research with outstanding skills in qualitative and quantitative research and data analysis using relevant software such as STATA or SPSS and ATLAS.
• Good communication skills in English and Kiswahili. Local language (Nandi) preferred

EXPERIENCE AND SKILLS

Essential

• Minimum of 3 years of experience working in INGO’s and or UN Agencies in developmental programmes, with 2+ years in field postings, and 2+ years working for an international agency on monitoring, evaluation, and learning.
• Experience of, and commitment to working through systems of community participation and accountability
• Demonstrated strong monitoring and evaluation skills, including planning/participating in evaluations
• Ability to write clear and well-argued assessment and project reports
• Technical expertise in various data analysis software and proven experience using mobile technology for data collection with experience of electronic data collection using tablets or other devices.
• Exceptional analytical and problem-solving skills and experience with statistical/graphical software or spatial software. 
• Proven experience with current technologies, such as web-based data management and analysis tools, digital data collection (CommCare, Kobo collect etc), mapping, Google applications, data visualization, interactive dashboards, etc
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills, with experience working in multicultural, multi -location, values driven teams.
• Commitment to and understanding of Save the Children International’s aims, values and principles.

Desirable

• Experience working in agricultural farm settings preferred.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Experience of managing private and international donor funded projects
• Experience of training and capacity building.
• Some experience of representation and ability to represent SC effectively in external forums.

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ROLE PURPOSE: 

Save the Children is seeking a stakeholder, operations and administrative management professional for a 4-year program. This project aims to strengthen agro-economies, climate resilience and well-being of smallholder tea farmers, women and children, in Nandi County through enhanced integration of climate sensitive sustainable land-management practices and access to carbon market finance. The project will reach smallholder farmers with climate-smart agriculture extension services and agroforestry, enhance reafforestarion/afforestation in community and protected areas, strengthening market linkages and supply chain infrastructure. This will be complemented by targeted nutrition awareness interventions.

The Community Liaison Officer (CLO) in the project area will act as a bridge between the project and the local community and county government, ensuring that the project's activities are well-understood and supported by the local population. This role involves a variety of responsibilities, including communicating project updates, addressing community concerns, ensure the project activities are implemented as per schedule & scope and facilitating collaboration between the project team and residents.

SCOPE OF ROLE:

Reports to: Agronomic Advisor

Staff reporting to this post: None

Country Dimensions:

Save the Children has been operational in Kenya since 1950. As of 2024, Save the Children operates throughout Kenya with 6 field offices. In 2024, we directly reached more than 695,000 people through our humanitarian and longer-term development work in Health, Nutrition, Water, Sanitation & Hygiene (WASH), Education, Food Security and Livelihoods (FSL), Child Protection and Child Rights Governance. The Country Office oversees several active awards from a variety of governmental and institutional donors, including some of our largest donors such as USAID, ECHO, LEGO, BHA, and FCDO 

KEY AREAS OF ACCOUNTABILITY : 

Project Implementation:

• Maintain regular communication with stakeholders to support project transparency and coordination. 
• Facilitate inclusive meetings and engagements between project teams, communities, and authorities. 
• Support the setup, coordination and functioning of project governance bodies and serve as their secretariat. 
• Disseminate project information to communities and stakeholders in a timely and culturally appropriate manner. 
• Receive, organize, and route communications and documents to relevant project personnel. 
• Ensure communities are kept informed and that communication channels remain open and responsive. 
• Capture and relay community concerns and support resolution processes with timely feedback loops.
• Maintain organized records of consultations, meetings, and stakeholder engagements. 
• Document lessons learned and best practices to inform adaptive project management. 
• Perform additional community liaison tasks as required by project dynamics.

Procurement and Supply:

• Support in managing procurement requirements of the field Office; implement procurement as per approved guidelines, procedures (Purchase Requests, Purchase Orders, Goods Received Notes, etc.) - Review of the procured items to ensure that they match the purchase request and are of good quality and quantity.
• Stock -TIMs; Receiving and reconciliation of items 
• Check the availability and prices of requested items in the local market; liaise with country office if procurement must be conducted there
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Ensure the office is well stocked with necessary supplies stationeries and other consumables

Transport & Fleet:

• Ensure that SCI and hired vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
• Responsible for tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Ensure vehicles have current and lawful documentation.
• Monitor fuel consumption and submit monthly reports
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Coordinate with incoming and outgoing travellers on pick up and drop times ensuring drivers are briefed of movement plans
• Ensure accommodation is arranged for travellers. 
• Fleet management support on reports and documentation.

Administration:

• Coordinate high-quality and cost-effective arrangements for meetings and conferences, including supporting the Administration Officer with accommodation and venue bookings at the field level.
• Develop shared electronic & manual files to ensure easy access to information
• Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, code of conduct, fraud, health and safety, equal opportunities and other relevant policies

Human Resources:

• Collaborate with Human Resources to assist with staff recruitment, onboarding, and development.
• Ensure that staff training needs are identified and that staff are given opportunities to increase their competencies, capacities, and personal development.

BEHAVIOURS (Values in Practice) 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the implementing partners/actors accountable to deliver on their responsibilities.

Ambition:

• Sets ambitious and challenging goals, takes responsibility for own personal development.
• Widely shares own personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically on a global scale.

Collaboration:

• Builds and maintains effective relationships, with colleagues and external Partners 
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS and EXPERIENCE

• Bachelor’s degree in social science, development studies, economic (or similar discipline) is required.
• A minimum of four (4) years of relevant experience in communication & liaison.
• Local knowledge, language & understanding of Nandi context is required.
• Experience of working with the local government institutions is desirable.
• Competency in using Microsoft Office tool is required.
• Excellent command of Nandi & English language (oral & written) is required