Vacancies at World Vision Kenya

Key Responsibilities:

Financial Management and Budget Monitoring

• Offer financial advice and facilitation of project team to undertake activities
• Ensure strict adherence to the approved budgets.
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Analyse grant financial performance and advice management
• Review grants procurement requests for budget availability and coding
• Ensure assets purchased through donor funds are properly utilized and safe guarded

Monitoring and Compliance

• Monitor Project expenses against the approved budget.
• Reconcile timesheets with payroll for the project staff under grants. 
• Ensure donor regulations are adhered to for the assigned projects. 
• Support and coordinate grants end closure processes

Financial Reporting:

• Preparation monthly site financial reports to the grant finance manager for consolidation
• Prepare management reports for decision making purposes
• Ensure monthly accrual of completed activities
• Support and participate in year- end processes

Risk Management

• Identify finance risks facing the grant and share with management
• Support with implementing mitigation measures for the identified risks.
• Support with internal and external audits done on the grant
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Provide and maintain grants financial information for safe custody and access

Administration

• Ensure smooth and efficient running of the office facilities
• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants. 
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file

Other

• Perform any other duties as requested by the supervisor

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4
• Minimum 2 years of relevant experience
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.
• Excellent verbal and written communication skills, good interpersonal skills.

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Key Responsibilities:

GIS Development and Compliance:

• Develop/rollout GIS system and databases for all Restore Africa program.
• Participate in development of monitoring tools and incorporate spatial analysis into the methodologies so that change can be visualized spatially
• Develop specifications for additional GIS and GPS related hardware and software
• Produce maps and data for Restore Africa Project coverage areas. This includes mapping of all Households, Trees, S4T and farmer groups.
• Design and update database, applying additional knowledge of spatial feature representations.
• Coordinate GIS databases maintenance as per international standards
• Ensure that GIS business processes, standards and policies developed in coordination with other WVK entities are effectively and consistently used by operations staff

GIS Data Collection, Analysis, Management and Reporting

• Field visits to monitor GIS operationalization in Restore Africa project areas and collect data
• Conduct research to locate and obtain existing databases.
• Analyse spatial data for geographic statistics to incorporate into documents and reports.
• Compile geographic data from a variety of sources including customer surveys, field Observation, satellite imagery, aerial photographs, and existing maps.
• Prepares, updates, and distributes GIS maps and new information within the organizationn.
• Prepare and provide GIS reports which are evidence-based, based on the data collected from the project areas and share with the staff and stakeholders in a simple map depicting change/impact
• Maintain inventory of system maps as related to GIS (converts from CAD when necessary)

Capacity Building

• Keep current with new GIS and GPS information and technology (updates the systems)
• Prepare training materials and make presentations to WVK Restore Africa Staff and partners
• Guide GIS system users in creating requirements for GIS Software
• Writes documentation to support software

Advocacy, Engagement and Networking

• Ensure high quality presentation of GIS products to WVK staff, Partners, donors, NGOs, Government and other stakeholders.
• Linkages with partners (NGOs, County and National government, church, bilateral and multilateral agencies) in resources mapping for development.

Others

•  Support fundraising teams during proposal development upon their request in relation to GIS initiatives

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• Bachelor's degree in Geomatics Engineering, Geography or Environmental Bio-systems, or Agricultural related courses with post graduate training in GIS
• At least 4 years’ experience in conceptualization and preparation of maps and other cartographic products using ArcGIS products; working knowledge of the latest version of the software, i.e., ArcGIS 10, ArcGIS pro
• Must demonstrate ability to design methodologies for collecting GIS data, manage spatial datasets, and maintain the strictest confidentiality of sensitive data while ensuring protocols for usage and licensing of procured GIS datasets are carefully followed;
• Experience in concepts/proposal development for GIS related initiatives is added advantage
• Demonstrate ability to use open-source GIS software for data Analysis and presentation

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Key Responsibilities:

Under the direct supervision of the GAA Global Director of Regional Audits, this position is primarily responsible for assisting the Global Assurance & Advisory Regional Audit Teams (GAA) in the annual audit planning process, monitoring the audit plans, calculating, monitoring and allocating the audit budget of more than USD 5M annually. Also, other essential tasks are: monitor the accuracy and completeness of the audit data in the audit application software and perform the regularly required analysis for the use of GAA, national, regional and global leadership. In addition, this role ensures the support in coordinating the regional events and meetings calendar and the necessary planning and logistics worldwide.

Major responsibilities:

Report directly to and support the GAA Global Director of Regional Audits.

Assist the Regional Audit Directors (RADs) in developing and monitoring the execution of the Regional Audit Teams’ audit plans and budgets.

Monitor the Audit Database within the audit system:

• Communicates routinely with the GAA Global Director of Regional Audits regarding audits progress, issues, other departmental work timelines, priorities, etc.
• Monitor the completeness and accuracy of the Audit Database for audit reports and findings. This is a highly sensitive database with over 20,000 audit findings.
• Flag the inconsistencies to the GAA Global Director and Regional Audit Directors for follow-up.
• Work with Regional Audit Director (RADs), Sr. Regional Audit Managers (SRAMs), and Regional Audit Managers (RAMs) to coordinate the validation of the audit findings on a quarterly basis.

Analyses and Reporting:

Monitors the timeliness, completion and accuracy of the audit reporting dashboards.

Analyse and put together statistics for the quarterly audit reports for each region. This includes:

• Findings Implementation Rate and trends by Regions and Office
• Staffing and budget status and trends
• Significant audit findings by Category and trends
• Quarterly analysis that will give the top highest audit findings by Category or subcategory

To provide support to different stakeholders in the Partnership by tracking progress and monitoring submission of audit analysis reports.

Provides support to the GAA Global Director for Regional Audits and Regional Audit Directors in coordinating the administrative tasks and logistics of the regional team.

Required Knowledge Skills & Abilities:

• Bachelor's degree, preferably in Finance or Accountancy or any relevant field.
• Good background in financial audit and data analysis.
• Three (3) or more years of administrative-level support experience.
• Excellent verbal and written communication skills and be personable and able to communicate effectively with people on a variety of levels in the company and work well in a team environment.
• Good project management and organisation skills.
• Proficient in the use of computer applications, including Microsoft Word, Excel, PowerPoint, Power BI, analysis tools, Microsoft Teams.

Preferred Knowledge Skills & Abilities:

• Exposure to multi-national business in INGO environment.
• Proven knowledge and understanding of NGO accounting, audit and financial reporting environment.
• Sound knowledge of financial and non-financial systems as well as of database extraction and analysis tools.
• Candidates with or candidates working toward certifications such as Certified Public Accountant, Certified Fraud Examiner, Certified Internal Auditor are preferred.