Job Opportunities at KCA University (KCAU) - 2 Positions

The Officer will ensure integrity and safe custody of the Universities’ examinations records.

Responsibilities

• Implement and maintain an effective record system to safeguard student academic records;
• Maintain an effective and reliable archive system (physical and electronic archive) and ensure efficient back-up of data;
• Produce  statistical records/reports on student performance, awards and other examination trends;
• Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll;
• Ensure production & safe custody of the examinations material;
• Develop an inventory of all examinations past papers produced every trimester as a record for quality check;
• Collection, filing and safe keeping of examination material (examination papers and marking scheme and attendance lists) for future reference;
• Typeset exams and ensure that all exam papers are proof-read before production;
• Assist in clearance of  graduating students;
• Release and receive examination material during exam administration periods;
• Consolidate and release examination and coursework results every trimester;
• Provide secretariat service to Deans Committee meetings on examination matters and represent Examinations Department in moderations done at faculty board meetings;

Person’s Specifications

Academic Qualifications

• Bachelors degree

Experience

• 2 to 3 years relevant work experience

Other Skills

• Time management skills and attention to detail;
• Good report writing skills;
• Good interpersonal skills;
• High level of confidentiality;
• Computer literacy;
• Knowledge of the ERP system;
• Database management skills;
• Good communication skills; and
• Planning and organization skills

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The Officer will ensure accuracy, reliability and integrity of the university examination and provide relevant timely information.

Primary Responsibilities:

• Generate awards list  to facilitate clearance of graduating students
• Maintain and update exams database
• Print student academic records (result slips, transcripts and certificates) as required;
• Production and safe custody of the examinations material;
• Consolidate and release examination and coursework results every trimester;
• Assist in providing necessary examination reports for moderation at Faculty Boards;
• Typeset exams and ensure that all exam papers are proof read before production;
• Release and receive examination material during exam administration periods.
• Provide secretariat service to Deans Committee meetings;
• Facilitate faculty board moderation process by providing draft exams as prescribed in the exams policy

Person Specifications

Academic Qualifications

• Bachelors degree

Experience

• 2 to 3 years relevant work experience

Other skills and attributes

• Time management skills and attention to detail;
• Good report writing skills;
• Good interpersonal skills;
• High level of confidentiality;
• Computer literacy and familiarity;
• Knowledge of the ERP system;
• Database management skills;
• Good communication skills; and
• Planning and organization skills.