Job Opportunities at The International Rescue Committee

Job description

• Manage day to day HR & Admin, finance, logistics and security tasks of the field office
• Ensure adherence to NRC policies, handbooks, procedures and SOPs/guidelines
• Ensure adherence to Security and Risk Management policy and procedures
• Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
• Provide support in the training and development of staff
• Provide support to project implementation at field office level
• Coordinate representation meetings with the UN, partners and authorities
• Promote the rights of IDPs/returnees in line with the advocacy strategy
• Under the supervision of the Consortium Manager he / she oversees SPARK Consortium programme and operations in Kakuma and Kalobeyei in accordance with NRC strategy and mandate.
• Mentor, monitor and coordinate implementing partners in Kakuma to ensure that the consortium partners operate in line with the implementation plan and the established standards.
• Coordinate information and communication among Consortium Partners and with the Consortium Management Unit.
• Closely work with monitoring and evaluation team to monitor on the implementation progress of the project activities.
• Coordinate cross cutting activities between the partners (assessments, data collection, meetings, reports).
• In coordination with the Consortium Manager and the Area Mangers of the partners represent the consortium in external meetings providing timely feedback reports to Area Manager and Consortium Manager
• Submit monthly progress report on SPARK activities to Consortium Manager.
• Travel as dictated by the needs of the programme, security and staff
• Undertake other tasks allocated by the Consortium Manager

Qualifications

• University degree preferably in development studies, community development, economic and other social sciences
• At least three years of working experience in field offices and teams coordination
• Experience working with Non-Governmental organizations,
• Good communication skills and ability to conduct training
• Strong in managing difficulties and challenges mainly from the local actors
• Understanding of conflict sensitivity, protection and do no harm
• Computer skills
• People-centred management skills
• Desirable local language skills

Education field

• Social science
• Administration / Organisation / Management

Education level

• College / University, Bachelor’s degree

Personal qualities

• Handling insecure environments
• Working with people
• Planning and delivering results
• Communicating with impact and respect
• Managing resources to optimize results

Language: English

We offer

Duty station: Kakuma, Kenya

Contract duration: 12 months with possibility of extension.

Salary / benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for NRC Kenya.

Miscellaneous info

Travel: Some travelling must be expected

Search criteria:

• Location: Kenya
• Industry: Emergency Relief
• Special field: Finance Administration / Office Work / HR
• Role: Worker

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Term of Reference for Orthopedic Surgeon

1. Introduction

The International Rescue Committee (IRC) provides health services in Hagadera and Kambioos, at Dadaab Refugee Camp since January 2009.

It operates 1 camp hospital and 5 health posts in the community with a total population of 134,787 (105,095 Hagadera, 17,048 Kambioos and 12,644 host community).

The IRC has 5 main programs which include Health, Nutrition, Reproductive Health and HIV/AIDS, Women Empowerment and protection program that are all headed by a manager who in turn report to the Field Coordinator.

The IRC operates 1 hospital that is supported by an equipped theatre for emergencies and elective surgical cases from both camps.

The IRC plans to have orthopedic surgeon consultant to review and operate the patients with surgical conditions that are booked for the specialized surgical operations in Dadaab complex

The general surgeon must have experience working in Dadaab

Objective of the consultancy

To provide consultation services to booked patients with orthopedic conditions at the IRC Hagadera Hospital.

To provide orthopedic surgeries for all patients reviewed and prepared for operations at IRC hospital main theatre.

2. Expected outcome

All the booked patients with orthopedic conditions will be attended by the specialist and treatment initiated and all cases requiring orthopedic surgery interventions will be operated.

3. Tasks to be performed

In liaison with the Health Manager, the specialist’s consultant will be required to:

• Conduct orthopedic clinics and reviews for patients with orthopedic surgery conditions.
• Conduct orthopedic surgery operations for the screened patients with assistance of the medical officers.
• Review all post-operative patients before he embarks on operation booked for that day.
• Prepare and submit a report and summaries of patients seen and operated to Health Manager.

4. IRC role

The IRC will ensure the list of the booked patients with orthopedic conditions is available for orthopedic surgeons review at Hagadera hospital.

IRC will provide transport of the surgeon to and from Dadaab after the consultancy.

The IRC will ensure the theatre staffs; drugs and other medical supplies required for operation are available for the surgeon to conduct surgeries within the specific camp hospital.

5. Consultancy Venue

• IRC Hagadera hospital
• KRCS hospital in IFO2
• IRK Hospital in IFO
• MSF hospital in Dagahaley

6. Duration of consultancy

The consultancy is expected to last for 5 days from 5th Dec to 9th Dec, 2016.

The second consultancy for 5 days to start on 12th Dec to 16th December 2016.

7. Terms of payment and Utility:

• The IRC will facilitate transport of the general surgeon to and fro Dadaab.
• The IRC will cater for accommodation for the general surgeon during the period of the consultancy.
• The consultant will pay for his meals at IRC cafeteria during the period.
• Payments for consultancy will be made after submission of the surgical report to the Health Manager.

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

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Job Purpose / Objective: The Senior Field Coordinator leads IRCs response in the Kakuma Field Site and is responsible for supporting, coordinating and supervising timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.

The Senior Field Coordinator provides supervision and leadership to both program and operational teams in the field site, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security and ICT.

The Senior Field Coordinator will be responsible for grant management and reporting.

The Senior Field Coordinator will be responsible for direct supervision and monitoring Human Resources, Administration, Logistics, Finance and all program functions to ensure strict compliance to all IRC procedures/policies.

The Senior Field Coordinator will oversee day to day management of Staff Safety and security during all phases of field operations.

The Senior Field Coordinator works in close coordination with the Country Director, Deputy Director Programs, Technical Coordinators, Finance Controller, Senior HR Coordinator and SC Coordinator to ensure that programmatic and operational strategies are implemented in the field site.

The Senior Field Coordinator will from time to time represent the IRC Kakuma  program in various coordination forums.

The Senior Field Coordinator reports to the Deputy Director Operations and will be responsible for the following.

Responsibilities and specific tasks:

Program Management

• Oversee the day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor and evaluate work plans and monitoring &evaluation mechanisms as agreed with the Deputy Director Programs.
• In close collaboration with relevant Technical Coordinator(s), lead the field-based teams in the development of new proposals and initiatives for the Kakuma field site in accordance with the country program strategic plan and IRC program framework.
• Participate in the development of budgets for program proposals in conjunction with the grants and finance departments.

Grants Management and Reporting

• In close coordination with the Grants department and the relevant Technical Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing meetings.
• Review operational aspects of internal and external reports from the field site and ensure timely submission as required
• Lead review of Budget vs. Actual expenditure on a monthly basis with staff, ensuring timely and accurate feedback to the relevant Technical Coordinator(s) and the Grants, Finance and Supply Chain departments.
• In collaboration with the Technical Coordinator(s) address any over/under expenditure issues through jointly developed corrective plans.

Monitoring & Evaluation

• Ensure appropriate M&E activities are carried out regularly by program staff in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform program (re-)design);
  Support in Identifying gaps in M&E systems and make recommendations for improvements;

Strategic Planning

• Support the integration of program activities to create coherent, quality and complimentary programming; Specific focus to ensure strong integration of program support functions with direct program related activities
• Participate in workshops at field level to establish and monitor annual operating plans for the strategic plan;
• Ensure that all project activities are consistent with established best practices and IRC’s Program Framework principles.

Human Resource Management

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Ensure all staff in the field site know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for professional Conduct.
• Document and address breaches of policy and disciplinary issues in coordination with the Senior HR Coordinator in a professional manner and in line with the letter and spirit of the relevant policy.
• Ensure the Performance Management cycle is implemented and documented timely for all staff in the field site.
• Ensure feedback from technical coordinators is sought and incorporated in performance management cycles of program managers and heads of department, including but not limited to technical performance and capacity building needs.
• Provide direct supervision to the field site’s HR lead, ensuring recruitment, staff orientation, and payroll preparation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures.
• Ensure that staff have capacity development plans in place based on documented capacity needs assessments exercise.
• Work with the appropriate technical resource (for example the Technical Coordinators) to achieve this

Finance and Supply Chain and ICT Management

• In close coordination with the Finance department, lead the development and management of annual, comprehensive and inclusive field operating budgets.
• Oversee the financial management of field office operations by the Program Managers, and the Finance staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Nairobi of cash transfer needs;
• Ensure proper financial, supply chain and ICT management systems and control mechanisms are in place and adhered to in line with the IRC’s global and in-country finance and supply chain policies.
• Oversee the carrying out of supply chain support operations by Kakumasupply chain staff, including procurement (both local and through Nairobi), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
• Provide supervision and leadership to the field site’s finance and supply chain teams.
• Review and ensure timely submission of monthly and annual finance and supply chain reports from the field site as required.

Security Management

• Act as IRCs Security Focal Point for the field site.
• Ensure all staff in the field site know and understand IRC Kakuma‘s security regulations; Document and address breaches of policy and disciplinary issues in coordination with the Security Manager.
• Monitor the Kakuma security situation, attend security meetings and inform the Security Manager, and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports.
• Participate in the review and update of the country Security Management Plan.
• Assist the Security Manager in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
• Assist the Security Manager with developing training plans for staff and conducting trainings.

Representation and Coordination

• Represent the IRC with local government authorities (administrative, sectoral and security officials), non-state actors, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate.
• Represent the IRC with beneficiaries and communities to encourage accountability to those we serve
• Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRC’s Kakuma response.
• Coordinate IRC program activities with relevant officials and other humanitarian agencies;
• Assist in the preparation of regular reports to keep partners and stakeholders informed of IRC’s activities;

Key Result Areas

• Strategic Leadership in effective program design and implementation, grant compliance with key focus on the IRC Country Strategic Plan and the IRC Global Program Framework.
• Effective representation of the IRC in key forums (GoK, Partners, stake holder, donor) articulating IRC programming, country strategies and seeking to strengthen coordination/partnerships.
• Continuously monitoring and analysis of the Humanitarian situation/context of Turkana County to inform on strategic design of the IRC programming.
• Continuously monitoring and analyzing the safety and security situation within the County that would inform on development of contextual Advisories and SOPs that would ensure staff safety during all IRC operations.
• Optimal and effective resource utilization in the overall IRC operations through implementation approaches in both programming and operations
• Contribute towards development of the IRC policies, procedures and ensure adherence and compliance by all field staff

Required Qualifications:

• Graduate degree in Development Studies, International Relations or similar OR relevant technical qualification (Health, Engineering, Livelihood, Gender etc) preferred.
• At least 5 years experience of implementing multi-sectorial humanitarian relief or development projects in Africa or similar context preferred.

Required Experience & Competencies:

• Experience of working in complex emergency settings implementing and managing either Primary Health, WASH, GBV, Livelihoods, Nutrition or HIV/AIDS programs in emergency or refugee settings.
• Knowledge of and experience in working with and coordinating with international and national partner organizations.
• Experience managing a UNICEF, PEFPAR/CDC, USAID, ECHO, DFID, EU or OFDA funded project an added advantage
• Excellent written and oral communication skills
• Budget development,  and strong budget management experience
• Excellent org. skills with demonstrated ability to manage large amounts of information and prioritize work
• Good security management skills preferred.
• Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
• Good working knowledge of computer software: MS Word, Excel & email applications required; MS Access, Project & GIS preferred.

Personal Characteristics:

• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Good interpersonal and communication skills.
• Team spirit and problem solving abilities.
• Willingness to live and productively work in insecure, unstable and/or harsh environments
• Flexibility and adaptability
• Desire to learn
• Cultural sensitivity

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and other benefits are compliant to the Kenyan NGO Sector.

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Key Responsibilities

Programming

• Develop an annual nutrition sector work plan in Daadab
• Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines
• Conduct nutritional surveillance in the camp based on agreed camp wide methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
• Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans.
• Assist in response and management of any nutrition emergencies e.g. acute food shortages in the camp and participate in the development of disaster preparedness systems.
• Promote mother infant and young child feeding best practices in the camp.
• Supervise and monitor the hospital patient’s diet including the special diets for chronic diseases.
• Oversee implementation and integration of comprehensive growth monitoring program
• Participate actively in execution of operational research in the camp
• Participate actively in annual nutrition surveys in the camp
• Plan and actively involve the community in marking recognized nutrition related days
• Coordinate with UNHCR, WFP other implementing partners and health facilities to ensure maximum effectiveness of the nutrition project.

Human resource

• Monitoring and supervising both national and refugee staff to ensure work is performed efficiently
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner
• Oversee continuous training programs for the nutrition staff  as well as organizing trainings with consultants as per the annual work-plan & budget
• Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions
• Participate in recruitment of health staff as appropriate
• Recommend promotions, disciplinary action of nutrition staff to FC
• Foster integration of the nutrition program with other health sector programs within IRC Daadab.
• Directly supervise the nutrition team in the camp.

Supply chain

• Work with the supply chain team to develop accurate and timely quarterly nutrition orders
• Monitor utilization of IRC issued nutrition supplies; monitor and track IRC nutrition sector assets
• Review of all nutrition program purchase requisitions

Monitoring and reporting

• Closely monitor and make sure nutrition performance indicators are within the recommended sphere standards
• Attend meetings concerning nutrition program issues
• Keep the FC/ nutrition coordinator informed of all developments through regular reports
• Attend all health and nutrition coordination meetings and management meetings in the field.
• Compile weekly, monthly reports and donor reports.

Finance and grant management

• Prepare spending plans for the program based on the available budget
• Attend and participate in monthly budget review meetings, with records of updated expenditure records and spending plans
• Ensure adherence to the nutrition program budget by reviewing expenditure
• Provide recommendations and interventions to correct any identified deviations that impact on budget adherence

Other

• Perform any other duty as directed by the supervisor

Key Result Areas

• Successful implementation of annual nutrition sector work plan as per the proposal targets.
• Monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the camp.
• Promotion of mother infant and young child feeding best practices in the camp.
• Monitor all nutrition program expenditure against budgets and ensure an appropriate burn rate.
• Ensure steady supply of all the nutrition program supplies.
• Ensure nutrition surveillance and assessments are continuously conducted.
• Timely submission of monthly and donor reports.
• Capacity building of nutrition staff.
• Maintain nutrition team as per the budget specifications.
• Represent IRC in nutrition meetings.

Required Qualifications:

• MUST have a Bachelor’s degree in nutrition dietetics
• Masters in Public Health Nutrition preferred.
• MUST be a registered by KNDI

Required Experience & Competencies:

• A minimum of 3 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child health/nutrition care at program management level is required
• Experience in designing and implementing nutrition surveys and other methodologies,
• Knowledge in computer statistical packages such as SMART and basic data analysis skills.
• Experience in managing a nutrition program in emergencies or among refugee/ displaced populations an advantage.
• Working in resource poor environment and complex emergencies
• Strong analytical skills, sound judgment and the capacity to think and plan strategically, including the ability to produce high quality programs through development implementation.

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.