Job Opportunities at The Kenya Veterinary Vaccines Production Institute (KEVEVAPI)

VPI.11

Ref. No: KVVI- 007/2016

Job Summary: Reporting to the Chief Executive Officer, the job holder shall be responsible for providing support on systems that facilitate effective computation, information-sharing and communication and critically ensure a continuous independent assurance on the Institute’s Information Technology (IT) as regards to confidentiality, integrity and availability of its infrastructure, processing systems and related resources in line with the Institute’s IT policy and operations.

Duties and responsibilities

1. Ensure database creation, design and management for various aspects of the institute.
2. Carry out specifications for ICT equipment and systems.
3. Ensuring implementation of computer programmes and systems.
4. Ensure establishment of a functional back-up systems in the institute.
5. Upgrading ICT infrastructure, systems and procedures and ICT budgeting.
6. Develop and advise on corporate information and communication technology strategy.
7. Ensure availability of systems analysis and designs.
8. Training and development of staff in the unit.
9. Carry out feasibility studies for areas to be computerized and make recommendations.
10. Develop and implement interfacing between different programmes.
11. Develop and implement guidelines for systems development, user requirements and benchmarks for the institute.
12. Ensure availability of developed programs for computer applications and sub-routines including programming for a multi-user environment.
13. Ensure timely renewal of software licenses.
14. Ensuring security and authorized access to data processing equipment and information at the institute’s network installations.
15. Commissioning, installing and testing new applications before being handed over to the user as being operational.
16. Liaison with the stakeholders to provide adequate hardware maintenance.

Qualifications and experience

1. Bachelors degree in Computer Science/Business Information Technology/Information Technology or its equivalent from a recognized Institution;
2. Masters’ degree in Computer Science OR Information Systems from a recognized institution and
3. Having served for at least five (5) years with proven competence on duty performance
4. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Microsoft Certified Systems Engineer (MCSE/MCP)
2. Cisco certified Network Administrator (CCNA)
3. IT Professional Certificate (User and networking support)
4. Knowledge in Web Design
5. Proficiency in Script Programming – Sequential Query Language (SQL)
6. Proficiency in Local and Wide Area Networking (LAN and WAN)
7. Network Security certificate.
8. Implementation of Hardware infrastructure and knowledge of backup processes and procedures.
9. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
10. Have an understanding of the structure and functions of the public sector;
11. Be a visionary and result oriented thinker;

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VPI.10

Ref. No: KVVI- 008/2016

Job Summary: Reporting to the Chief Accountant, the job holder shall be responsible for efficient, effective and sustainable engagement and utilization of the Institute’s financial resources.

Duties and responsibilities

1. Verifying payments;
2. Monitoring revenue collection and expenditures based on approved budgets; facilitating computerisation of accounting systems;
3. Accounting for special funds including donor, programmes and projects funds;
4. Application of Generally Accepted Accounting Principles (GAAPs) including the International Financial Reporting Standards (IFRS) techniques in accounting for institute’s finances, assets, revenue, expenditure and costs;
5. Coordinating and rationalization of estimates, budgetary control, annual appropriation and fund account, cash flow control and cost analysis;
6. Assisting in the preparation of final accounts;
7. Provision of accurate, timely, reliable financial information, management of corporate tax, vat, and other statutory deductions and responding to audit queries.

Qualifications and experience

1. Part III of the Certified Public Accountants of Kenya its equivalent from a recognised Institution;

OR

2. Bachelor of Commerce Degree (Accounting Option/Finance) or its equivalent from a recognised Institution; Plus Part II of CPA

3. Registration with ICPAK

4. A minimum of three years experience in a busy finance and accounts division.

5. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Excellent written and oral communication skills.
2. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
3. Have an understanding of the structure and functions of the public sector and;
4. Ability to make timely and quality judgments and decisions
5. Demonstrated professional competence in work performance and results.

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VPI.11

Ref. No: KVVI- 005/2016

Job Summary: Reporting to the Deputy Director, Technical Services, the Senior Production officer will be deployed at our Kabete vaccines Production Unit and responsible for providing relevant technical advice on veterinary vaccines production in support of the institute business, operations and processes.

Duties and responsibilities

1. Advising the Deputy Director Technical services on matters relating to veterinary vaccines production;
2. Day to day management and administration of the vaccines production laboratory;
3. planning, evaluation and implementation of laboratory services at the Institute’s level;
4. development, validation and implementation of Standard Operation Procedures in the specified laboratories;
5. ensuring compliance with Good Manufacturing Practices and Good Laboratory Practices;
6. assessing new analytical techniques and kits,
7. ensuring the development of appropriate specifications for laboratory chemicals and equipments, co-coordinating activities towards achievement and maintenance of international quality assurance and laboratory accreditation,
8. implementing quality control procedures in laboratories,
9. assist in research trials,
10. Ensuring proper maintenance of the plant and equipment.
11. planning and communicating to staff/clients through seminars, field days, workshops and conferences,
12. ensuring compliance with laboratory safety measures,
13. Documenting information on new products and technologies;
14. identifying training needs and organizes for the same at the Institute’s level,
15. Planning, budgets, co-coordinating the provision of laboratory services/facilities at the Institute’s level.
16. implementation and realization of the Division’s strategic plans and objectives;
17. preparation and implementation of the Division’s performance appraisal systems and contracts;
18. Instituting operational accountability; and overall supervision, monitoring of activities of the Production Division.

Qualifications and experience

1. Master’s degree in any of the following disciplines: Veterinary Medicine, Vaccinology, Microbiology, Veterinary Epidemiology, Applied Science, Medical Laboratory Technology, Biological Laboratory Science or equivalent qualifications from a recognized university;
2. A minimum of three years experience as an officer in
3. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Demonstrate excellent organizational, interpersonal and communication skills and a clear understanding of strategic leadership, management and business skills;
2. Ability to portray and uphold positive national image;
3. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
4. Have a clear understanding of manufacturing and commercial principles in a public sector setting;
5. Demonstrated managerial, administrative and professional competence in work performance and results.
6. Being a visionary and result oriented thinker;
7. Be computer literate.

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VPI.11

Ref: KVVI- 006/2016

Job Summary: Reporting to the Deputy Director, Technical Services, the Senior Production officer will be deployed to our FMD vaccine Production Unit and responsible for providing relevant technical advice on veterinary vaccines production in support of the institute business, operations and processes.

Duties and responsibilities

1. Advising the Deputy Director Technical services on matters relating to veterinary vaccines production;
2. Day to day management and administration of the vaccines production laboratory;
3. planning, evaluation and implementation of laboratory services at the Institute’s level;
4. development, validation and implementation of Standard Operation Procedures in the specified laboratories;
5. ensuring compliance with Good Manufacturing Practices and Good Laboratory Practices;
6. assessing new analytical techniques and kits,
7. ensuring the development of appropriate specifications for laboratory chemicals and equipments, co-coordinating activities towards achievement and maintenance of international quality assurance and laboratory accreditation,
8. implementing quality control procedures in laboratories,
9. assist in research trials,
10. Ensuring proper maintenance of the plant and equipment.
11. planning and communicating to staff/clients through seminars, field days, workshops and conferences,
12. ensuring compliance with laboratory safety measures,
13. Documenting information on new products and technologies;
14. identifying training needs and organizes for the same at the Institute’s level,
15. Planning, budgets, co-coordinating the provision of laboratory services/facilities at the Institute’s level.
16. implementation and realization of the Division’s strategic plans and objectives;
17. preparation and implementation of the Division’s performance appraisal systems and contracts;
18. Instituting operational accountability; and overall supervision, monitoring of activities of the Production Division.

Qualifications and experience

1. Master’s degree in any of the following disciplines: Veterinary Medicine, Vaccinology, Microbiology, Veterinary Epidemiology, Applied Science, Medical Laboratory Technology, Biological Laboratory Science or equivalent qualifications from a recognized university;
2. A minimum of three years’ experience as an officer in
3. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Demonstrate excellent organizational, interpersonal and communication skills and a clear understanding of strategic leadership, management and business skills;
2. Ability to portray and uphold positive national image;
3. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
4. Have a clear understanding of manufacturing and commercial principles in a public sector setting;
5. Demonstrated managerial, administrative and professional competence in work performance and results.
6. Being a visionary and result oriented thinker;
7. Be computer literate.

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VPI .13

Ref. No: KVVI- 004/2016

Job Summary: Reporting to the Chief Executive Officer, the Chief Human Resources and Management Officer shall be responsible for all matters relating to efficient, effective and sustainable engagement, utilization and improvement of the Institute’s human resources capital, including the development of succession planning systems and implementation of appropriate management and administrative decisions based on clearly defined Institutional and government policies and legislative guidelines and regulations.

Duties and Responsibilities

1. Preparation and implementation of Human Resource Management polices and ensure adherence to procedures, rules and regulations.
2. Human Resource planning, recruitment, discipline, promotion, transfer, separation, negotiation, etc
3. Introduce system management practices that will facilitate effective and efficient management of the human resources.
4. Ensure proper budgeting, resource allocation and utilization in the division.
5. Develop regulatory framework and standards to promote understanding and commitment to positive values in the human resources.
6. Update the existing rules and regulations in line with the changing environment.
7. Setting human resources standards and providing advice on the implementation.
8. Ensure proper planning and programming of work in the division.
9. Analysing the impact of the Human Resource policies and advise management
10. Facilitating the development of organization structure.
11. Advice staff on career development and initiate development of the officers in the department.
12. Interpret labour laws and other statutes that impact on human resource management.
13. Writing proposals on policy formulation/administration and management of the institute
14. Develop performance management system and ensure its implementation.
15. Develop, maintain, up-date a sustainable staff establishment.
16. Preparation of succession planning initiatives of the institute.
17. Development and maintenance of the human resource management system.
18. Enhancement of staff motivation and staff retention in the institute.
19. Development, maintenance and updating of databases on:
    • Skills and expertise of staff in the Institute.
    • Scholarships and sources of funding.
    • Recognised training institutions and recognised qualifications in Kenya and around the world.
20. Handle staff benefits matters i.e. Pension, health, housing and insurance;

Requirements for Appointment

1. Bachelors degree in any of the Social Sciences or its equivalent from a recognized Institution;
2. Masters degree in any of the following disciplines:- Human Resource Management, Business Management/Administration, Industrial Relations/Labour Laws, Public Administration or its equivalent from a recognized Institution;
3. Current Registration certificate with the Institute of Certified Public Secretaries of Kenya (ICPS)
4. At least Five years experience in a Senior Management position.
5. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Excellent written and oral communication skills.
2. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
3. Have an understanding of the structure and functions of the public sector and;
4. Ability to make timely and quality judgments and decisions
5. Demonstrated professional competence in work performance and results.
6. Be computer literate.

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VPI.13

Ref. No: KVVI- 003/2016

Job Summary: Reporting to the Board, the incumbent will be responsible for the Internal Audit function in ensuring that the management policies and procedures are adhered to and that internal controls are effective.

Duties and responsibilities

1. Preparation and presentation of the Audit reports to the Board of Directors;
2. Responsible for proper audit checks and verification of payments to ensure validity and accuracy
3. Planning and coordinating internal audit activities;
4. Budgeting and control of resources;
5. Ensuring audit procedures and regulations are adhere to;
6. Ensuring sound audit management systems are in place;
7. Proper interpretation of all the regulations of the institute pertaining to financial control and management.
8. Preparing audit reports and follow up on implementation of recommendations;
9. Undertaking special audit investigations as may be required;
10. Ensure setting up of a Risk Management strategy and ensure that the operational plan, policies and procedures are implemented.
11. Supervision on risk assessment and ensuring the implementation of risk management guidelines.
12. Monitoring and evaluating the Unit’s activities; and compiling the Unit’s quarterly and annual reports.
13. Implementation and realization of the Unit’s strategic plans and objectives

Requirements for Appointment

1. Certified Public Accountants of Kenya CPA (K) (Auditing) certificate or Certified information systems Auditor (CISA) or Certified Internal Auditor (CIA);
2. Masters degree in any of the following disciplines: – Commerce, Accounting, Finance, Business Administration or their equivalent;
3. Be registered with a relevant professional body such as ICPAK or Institute of Internal Auditors Certified Internal Auditor (CIA);
4. minimum of three (3) years post qualification experience;
5. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies

1. Excellent written and oral communication skills.
2. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
3. Have an understanding of the structure and functions of the public sector and;
4. Ability to make timely and quality judgments and decisions
5. Demonstrated professional competence in work performance and results.
6. Be computer literate.

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VPI.13

Ref. No: KVVI- 002/2016

Job Summary: Reporting to the Chief Executive Officer, the Chief Research and Development officer shall be the head of Research and Development Unit and responsible for leading technology research in support of the institute business, operations and processes.

Duties and Responsibilities

1. Advising the Chief Executive Officer on matters relating to research and development;
2. Day to day management and administration of the Research and Development Unit;
3. Implementation and realization of the Division’s strategic plans and objectives
4. Identifying research innovations on veterinary vaccines and products that have practical significance and devise strategies for their implementation.
5. Mobilizing, overseeing proper management and accountability of resources for research and development;
6. Development and validation of veterinary vaccines production techniques;
7. Carry out critical evaluation of research projects at all stages of their implementation; advising on data processing, reporting and packing for dissemination;
8. Documenting information on new products and technologies;
9. Establishing and maintaining linkages with beneficiaries and stakeholders of research results and services;
10. Identifying potential sources of funding for research and submitting proposals for funding;
11. Reviewing research grant applications;
12. Formulation of Institute’s and national research/scientific policies and strategies.
13. Planning and implementation of national research programmes.
14. Undertaking monitoring and evaluation of the Research and Development Programme’s and activities.

Qualifications and Experience

1. Bachelors degree in Veterinary Medicine;
2. Have a Master’s degree in any of the following disciplines: Veterinary Medicine, Vaccinology, Microbiology, Veterinary Epidemiology, Finance, Business Management, or equivalent qualifications from a recognized university;
3. A minimum of five years experience as an officer in a research and development role.
4. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core Competencies:

1. Demonstrate excellent organizational, interpersonal and communication skills and a clear understanding of strategic leadership, management and business skills;
2. Ability to portray and uphold positive national image;
3. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
4. Have a clear understanding of manufacturing and commercial principles in a public sector setting;
5. Have an understanding of the structure and functions of the public sector;
6. Demonstrated managerial, administrative and professional competence in work performance and results.
7. Being a visionary and result oriented thinker;
8. Be computer literate.

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VPI.11

Ref. No : KVVI- 001/2016

Job Summary: Reporting to the Chief Executive, the Senior legal officer shall be responsible for assisting the Chief Executive Officer to ensure that corporate governance is observed within the Board and Committees, facilitating Board meetings ensuring actions are adequately documented and followed up and compliance with statutory duties required of a public institution in addition to, ensuring effective management , the institute’s continuing obligations are observed in line with Mwongozo, the code of Corporate Governance, the Companies Act and best practice.

The duties and responsibilities shall include:

1. Providing guidance to the Board on their duties and responsibilities and matters of governance;
2. Assisting the Board in carrying out the following; induction and training, updating of board and committee charters, preparation of board work plans, board evaluation, governance audit, implementation of the code of conduct and ethics;
3. Coordinate on behalf of the Chief Executive Officer (BoM Secretary) all affairs of the Board of Management including arrangements of full Board meetings
   and Standing Committee meetings, timely preparation of Board
   papers and circulation of minutes.
4. Except in exceptional circumstances, ensure that the Board and Commitee papers are circulated in advance of any meeting;
5. Maintain and update the register of conflicts of interest;
6. providing secretarial services to the Board and advising the Board and the Management on relevant laws affecting the institute;
7. Interpretation of relevant Acts of Parliament and advice on their legal implications.
8. facilitate effective communication between the institute and the shareholders;
9. ensure annual returns are promptly filed with relevant authorities
10. preparing departmental budget and ensuring proper control systems;
11. Advising on the preparation of business contracts between KEVEVAPI and its clients.
12. Advise the Institute on drafting of Licence on Agreements, Memorandum of Understanding (MoUs) and Material Transfer Agreements (MTAs) among other legal documents.
13. Ensuring proper custody and reviewing of Institute’s legal documents.
14. Handling legal matters affecting or that may affect the Institute, including representation in law courts, where necessary
15. Ensuring the formulation of guidelines and implementing functional Intellectual Property policies on registration and patenting of services, products, technologies and innovations developed by the Institute;
16. reviewing legislation and legal documents/instruments;
17. Follow-up on behalf of the Chief Executive Officer on issues that the Board of Management may recommend.
18. Preparation and implementation of the unit’s strategic plans and objectives; performance appraisal systems and contracts and instituting operational accountability.

Qualifications and experience

1. Have a Bachelor of Laws (LL.B) degree from a recognized Institution;
2. Postgraduate Diploma in legal studies from the Council of Legal Education;
3. Masters degree in law from a recognized Institution
4. Have a current practicing certificate
5. Be registered as an advocate of the High Court of Kenya;
6. Holder of CPS (K) and registration with the Institute of Certified Public Secretaries of Kenya will be an added advantage.
7. Meet the requirements of Chapter Six of the Constitution of Kenya 2010 on Leadership and integrity.

Core competencies:

1. Demonstrate excellent organizational, interpersonal and communication skills and a clear understanding of strategic leadership, management and business skills;
2. Ability to portray and uphold positive national image;
3. Ability to work in a multi-cultural and multi-ethnic environment with sensitivity to and respect for diversity;
4. Have a clear understanding of manufacturing and commercial principles in a public sector setting;
5. Have an understanding of the structure and functions of the public sector;
6. Demonstrated managerial, administrative and professional competence in work performance and results.
7. Being a visionary and result oriented thinker;
8. Be computer literate.