Career Opportunities at Zetech Universities

Ref: ZU/10/25/17

Reporting to the Executive Director – Finance and Planning, the position holder will, among other duties, be responsible for:

• Preparation, development and analysis of management accounting and interpretation of statistical and accounting information for use in management decision making;
• Assisting in preparation of budgets, forecasts and business plans and continued monitoring & review of performance against them to enable robust reporting of variances to the management team;
• Providing all departments with the necessary financial and management information to assist them to meet or exceed their key performance indicators;
• Management and development of financial controls and systems within the Finance department and across the organization;
• Continuous review of financial, control and management information systems and procedures, implementing improvements across the institution in consultation with the Executive Director;
• Ensuring compliance with all financial statutory and legislative requirements for the institution and conducting all activities with a high level of ethical standards;
• Reviewing and approving all invoices to be paid;
• Actively managing Finance Team members, in accordance with the organization’s HR policies and processes, seeking specialist advice from HR Team as required.
• Ensuring all Finance Team members are supported to maintain excellence in service delivery and have opportunities for professional development.
• Undertaking strategic analysis and assisting with strategic planning.

Qualifications, Skills and Experience

• Have at least a Bachelors degree in business with a bias in Finance from a recognized university;
• A professional qualification in accounting: CPA (K) or ACCA is a must;
• A minimum of B plain in KCSE or its equivalent; Excellent working knowledge of MS Of fice suite and internet;
• At least two (2) years' experience of handling similar roles in a dynamic Finance department;
• Must be a working manager, capable of operating in a fast-paced environment, with the ability to handle pressure well, while being self-motivated and detail-oriented;
• Flexible, strategic team player with high integrity and ethical standards;
• Adaptability/Flexibility to change as business requires;
• Excellent skills in analysis; ability to bring together diverse data sets to inform and shape strategy, annual initiatives, and action items to grow the business;
• Must have strong business acumen;
• Strong leadership skills; must have ability to inspire, motivate, guide, develop and maintain a team.

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Ref: ZU/10/25/18

Key Responsibilities

Reporting to the Finance Officer, the position holder will, among other duties, be responsible for:

• Accurate and timely preparation of GL ledgers-Loan Accounts, Petty cash, Withholding Taxes, bank charges & commissions;
• Preparation of accurate financial statements and intercompany accounts;
• Smooth banking operations by ensuring timely preparation of documents necessary and timely disbursement of funds;
• Organizing all the documents required for payment processing and initiate the payment process. This includes but not limited to Invoices and delivery notes, Utility bills, Petty cash Vouchers, Contracts;
• Timely preparation and issuance of cheques to the payee;
• Cash reimbursements and reporting back Policy implementation by ensuring all monies is accounted for;
• Updating of cheque register both online and hand copy for easy referencing for the period;
• Ensuring caution fee refunds are processed in time and issued in the most convenient way;
• Ability to solve problems, to deal with clients and protect the corporate image by giving accurate information that flows across the department;
• Timely communication to the customers on payment processing status and cheque collection dates.
• Organizing and filing all the accounting records and documentations as per the QMS requirements and for purpose of easy retrievability;
• Acting as the custodian of the department files.

Qualifications, Skills and Experience

• A minimum of CPA Section 3 
• A KCSE mean grade of C+ and above with at least a C+ in Mathematics
• A minimum 6 months' working experience in a similar role;
• Excellent working knowledge of MS Office suite and internet;
• Highly organized and detail-oriented
• Ability to perform multiple tasks and work in a fast-paced environment
• High levels of integrity and honesty

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Ref: ZU/10/25/19

Key Responsibilities

Reporting to the Procurement Officer, the position holder will, among other duties, be responsible for:

• Preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Collecting, analyzing and circulation of quotes, bids and proposal for evaluation
• Assisting with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notices and that contract documents are distributed accordingly
• Receiving the approved requisitions and processing the appropriate documents procedures for local or oversea purchases/services/contracts
• Checking and classifying the precedence of the requisition and process based on priority.
• Coordinating with requestors and make sure the right specifications for materials/items needed are given.
• Providing purchased materials to the responsible receiving office and do all actions for completing the process
• Coordinating with suppliers to ensure correct and timely delivery of goods and services as ordered
• Proper documentation and maintenance of all supply documents including Requisitions, Quotations, LPOs, Invoices and Delivery note awaiting payment.
• Maintaining appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose
• Maintaining complete updated purchasing/supplier records/data and pricing in the system.
• Monitoring and analyze supplier performance and present detailed reports on recommendations
• Preparation of various information and statistical reports

Qualifications, Skills and Experience

• A minimum of a Bachelors degree  in Purchasing and Supplies or a related area
• CIPS qualified or in pursuit of the same will be an added advantage;
• Professional membership will be an added advantage;
• Minimum 1 year previous experience in a similar role;
• Working knowledge of the Internet and MS Office Suite;
• High levels of integrity;
• Commercial and financial acumen
• Excellent negotiation and communication skills;
• Hands on approach to all tasks;
• Ability to take a proactive approach to overcome challenges and achieve results;
• Can work long and odd hours.