Career Opportunities at Kibabii University College

Positions

• Tutorial Fellow (Community Health Nursing)11 1 KIBU/ASA/12/01/16

• Tutorial Fellow (Midwifery) 11 1 KIBU/ASA/12/02/16

• Tutorial Fellow (Clinical Nursing) 11 1 KIBU/ASA/12/03/16

• Tutorial Fellow (Nursing Leadership and Health System Management) 11 1 KIBU/ASA/12/04/16

Requirements
For appointment to these positions, applicants Must:-

1. Have a Bachelor’s degree and a Master’s degree qualification from a recognized/accredited University in the relevant field
2. Be registered for Doctor of Philosophy (Ph.D.) or equivalent Doctoral degree qualification; and
3. Be registered or registerable with relevant professional body (where applicable).
4. ICT competence

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

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KIBU/ADM/11/12/2016: ADMINISTRATIVE ASSISTANT– SCALE 8 (2 POSTS)

For appointment to this position, one must have:

i. Relevance bachelor’s Degree from a recognized institution with at least one (1) year post qualification working experience. Those with CPS I or Postgraduate Diploma in relevant    area will have an added advantage,
ii. Must be a member of a professional body
iii. ICT Competence

DUTIES AND RESPONSIBILITIES

1. Processing of documents for onward transmission to Senate and Management Board;
2. Providing secretariat services to School/Faculty/Centre/Department;
3. Ensuring that venues and equipment for meetings are set in time;
4. Issuing students with examination cards;
5. Preparing arranging and labeling of graduands seats;
6. Day to day operations in the office and attend to students;
7. Processing of transcripts;
8. Ensuring that appropriate documents are filed in students files;
9. Assisting in registration and orientation of students;
10. Providing liaison support to graduate students on issues of presentations; and
11. Performing any other official duties as may be assigned by authorized officers of the University.

NB:

1. Those with qualifications from outside East Africa’s chartered universities
2. MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
3. Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

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KIBU/ADM/11/12/2016: SENIOR ADMINISTRATIVE ASSISTANT– SCALE 10 (1POST)

For appointment to this position, one must have:

i. Relevant bachelor’s Degree with 6 years working experience three (3) of which as Senior Administrative Assistant Scale 9 or its equivalent.
ii. CPS II or a Diploma in a relevant field.
iii. Must be registered with relevant professional body.
iv. ICT competent.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

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KIBU/ADM/10/12/16: SUPPLIES CHAIN MANAGEMENT ASSISTANT/STORE KEEPER II (SCALE 4) - 1 POST

Requirements
For appointment to this position, one must have:

i. Kenya Certificate of Secondary Education (KCSE) mean grade C – (Minus) or its equivalent from a recognized institution
ii. Certificate in Supplies Management or its approved equivalent from a recognized institution
iii. Competence in Records Management Skills especially in Pharmaceuticals and non-pharmaceutical supplies
iv. At least one (1) year’s working experience in a busy pharmaceutical store

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

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KIBU/ADM/09/12/2016: PROCUREMENT ASSISTANT (SCALE 6) – 1 POST

Requirements

For appointment to this position, one must have:

i. Diploma in Purchasing and Supplies or certificate in purchasing and supplies management with three (3) and five (5) years working experience respectively.
ii. Knowledge of procurement legislation.
iii. Registration by relevant professional body
iv. ICT competence

RESPONSIBILITIES & DUTIES

Reporting to Procurement Officer, the incumbent will be tasked with the following duties and responsibilities:

i. Maintain all records relating to service contracts, contracts and related records
ii. Undertake opening of tender, quotations and related works
iii. Collate the material request forms from the user departments
iv. Coordinate advertising by ensuring that relevant documents are used
v. Coordinate motor vehicle repairs, fuel usage and related services
vi. Perform any other duties as may be assigned by the Procurement Officer

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/08/12/2016: ACCOUNTS ASSISTANT (SCALE 6) – 1 POST

Requirements

For appointment to this position, the applicant must have:
i.  Pass in part II of the CPA Examination or its recognized equivalent qualifications
ii. Three years of experience as an accounts clerk Scale 4
iii. Knowledge of accounts payable, Knowledge of general accounting procedures, Knowledge of relevant computer applications and Proficient in data entry and management

RESPONSIBILITIES AND DUTIES

Reporting to Expenditure Accountant, the incumbent will be tasked with the following duties and responsibilities:

1. Reviewing invoices and check requests;
2. Sorting and match invoices and check requests;
3. Setting invoices up for payment;
4. Processing check requests;
5. Preparing and processing accounts payable checks;
6. Reconciliation of payments;
7. Preparing analysis of accounts;
8. Resolving invoice discrepancies;
9. Vendor file maintenance;
10. Assisting in month end closing; and
11. Undertaking such other assignments as may be assigned from time to time by the Finance or his authorized officer.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/07/12/2016: ASSISTANT ACCOUNTANT (SCALE 9) – 1 POST

Requirements
For appointment to this position, the applicant must have:

1. A pass in part II of the CPA Examination or it’s recognized equivalent qualifications;
2. B.Com (Accounting or Finance option), Business Administration/Management (Accounting option) from a recognized institution or any other relevant equivalent qualification;
3. Certified Payroll Professional designation preferred, knowledge of accounting principles and practices, In-depth knowledge and experience of payroll calculation and processing;
4. Managerial/supervisory experience;
5. Knowledge of applicable local, state and county rules and laws;
6. Proficiency in relevant payroll and accounting software, Knowledge of relevant legislation and regulatory requirements, Working knowledge relevant computer applications , Spread sheet usage, Knowledge of data management and financial data analysis.
7. Registration with relevant professional body;
8. ICT competence

RESPONSIBILITIES AND DUTIES

Reporting to Expenditure Accountant, the incumbent will be tasked with the following duties and responsibilities:

1. Preparation and verification/examination of vouchers in accordance with the laid down rules and regulations involving payroll primary data entry and routine accounting work
2. Supervising and co-coordinating activities of payroll staff;
3. Managing payroll workload to meet operational requirements;
4. Ensuring payroll is processed in an accurate, compliant and timely manner;
5. Directing the preparation of payroll related documents;
6. Facilitating administer benefit plans;
7. Overseeing compliance with statutory reporting and filing requirements;
8. Compiling data from payroll sources;
9. Preparing relevant weekly, monthly, quarterly and year-end reports;
10. Preparing and review payroll account reconciliations;
11. Maintaining accurate account balances;
12. Overseeing the maintenance of current employee data systems;
13. Ensuring all payroll information and records are maintained in accordance with statutory requirements;
14. Supporting all internal and external audits related to payroll;
15. Processing payroll checks for staff;
16. Interpreting new legislation impacting payroll;
17. Managing and resolving issues relating to payroll production;
18. Managing and developing payroll staff;
19. Ensuring statutory deductions are effected; and
20. Undertaking such other assignments as may be assigned from time to time by the Finance Officer or his authorized officer.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/06/12/2016 UNIVERSITY LIBRARIAN - SCALE 15 (1 POST)

Requirements

For appointment to this grade, one must have:-

i. A Ph.D. in Library and Information Sciences or its equivalent with 12 years working experience 3 of which as Deputy Librarian Scale 14 or its equivalent.
ii. Registered with relevant professional body.
iii. ICT Competence.

Duties and Responsibilities

The incumbent shall on the overall be responsible for the supervision and management of all library services and operational functions of the University Library.
Reporting to the Deputy Vice Chancellor (Academics and Students Affairs), the incumbent shall be tasked to perform the following duties and responsibilities:

1. Developing and managing collections of books and journals (both paper and electronic), as well as websites;
2. Establishing and maintaining effective working relationships with academic staff and students;
3. Contributing to academic course development and liaising with academic departments;
4. Coordinating and delivering information and digital literacy sessions to staff and students;
5. Creating, updating and managing electronic and printed information resources;
6. Selecting, acquiring and cataloguing information using library and information software;
7. Assisting researchers with literature searches using databases, printed resources and the internet;
8. Managing and supporting the provision of reading lists and allocating length of loans;
9. Dealing with user enquiries, which may involve one-on-one advice sessions;
10. Dealing with budgets in relation to your allocated subject areas/departments and, in some cases, purchasing resources;
11. Liaising with library colleagues in other campuses and colleges;
12. Carrying out staff management, which may involve recruitment and selection, appraisals, support and development, disciplinary action, staff rotas and training, as well as allocating daily tasks;
13. Maintaining relationships with external bodies, such as suppliers;
14. Managing buildings, furniture and equipment;
15. Keeping up to date with relevant professional developments in the library services sector;
16. Participating in professional groups or networks.
17. Managing and motivating staff;
18. Overseeing the building of new libraries or the refurbishment of existing libraries; and
19. Undertaking such other official assignments as may be assigned from time to time by the Vice Chancellor or his authorized officer.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities.

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/05/12/2016: DEAN OF STUDENTS - SCALE 15 (1 POST)

Required Educational Qualifications, Knowledge and Experience
For appointment to this position, one must have:-

i. Doctoral degree or its equivalent in Education, Social Sciences with 6 years’ post qualification working experience with at least ten (10) years working experience with students      and proven ability to effectively interact with students and other members of the University community;
ii. Registration with relevant professional body; and
iii. ICT Competence

RESPONSIBILITIES AND DUTIES

Reporting to the Deputy Vice Chancellor (Academics and Students Affairs), the incumbent shall be tasked to perform the following duties and responsibilities:

1. Liaising with other service departments that affect Housing, Health, Catering, Sports and Welfare of students including Guidance, Counseling and Wardenship.
2. Advising the Students Governing Council as well as Congress in matters concerning its functions and regulate expenditure of its finances.
3. Administration of Kibabii University Students’ Organization (KIBUSO) elections and to oversee a smooth transition from one outgoing SGC and Congress to a new one.
4. Arranging in conjunction with the students’ organization various types of entertainment for students and coordinating all other cultural activities and co-curricular activities.
5. Receiving students’ disciplinary cases and processing them in consultation with the Deputy Vice Chancellor (Academics and Students Affairs) for the Students Disciplinary Committee.
6. Supervising and coordinating all students’ publications and newspapers, maintaining a communication link (dialogue) between the University administration and the students through their organization.
7. Helping in clearing students leaving/entering the country to/from other countries in conjunction with the Ministry of Education.
8. Planning, preparing and directing students’ welfare activities;
9. Keeping in safe custody all KIBUSO equipment and maintaining records for them.
10. Overseeing the management of students’ centre facilities.
11. Undertaking such other official assignments as may be assigned from time to time by the Vice Chancellor or Deputy Vice Chancellor Academic and Students Affairs).

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/04/12/2016: FINANCE OFFICER - SCALE 15 (1 POST)

For appointment to this position, one must have:-
i. Ph.D. in Finance, Accounting or Economics and CPA with 12 years working experience 3 of which as Deputy Finance Officer Scale 14 or its equivalent.
ii. Be registered by a recognized professional body.
iii. ICT Competence.

Duties and Responsibilities

The Finance Officer shall be a Member/Secretary of the Finance and Accounts Committee. He shall be present in the proceedings of the Management on matters which have financial implications.
The Finance Officer shall maintain minutes of the meetings of Finance and Accounts Committee and the committees appointed by the Finance and Accounts Committee.
The Finance and Accounts Officer shall be responsible for presenting the annual budget, statement of accounts and audit reports, to the Finance and Accounts Committee and to Management.
Reporting to the Deputy Vice Chancellor (Administration, Finance and Development AFD), the incumbent shall:

1. Exercise general supervision over the funds of the University, and shall advise the Deputy Vice Chancellor (AFD) and the Vice-Chancellor as regards the finances of the University;
2. Hold and manage the funds, property and investments, including trust and endowed property, for furthering any of the objects of the University;
3. Ensure that the limits fixed by the University for recurring and non-recurring expenditure for a year are not exceeded, and that all allocations are expended for the purposes for which they are granted or allotted;
4. Oversee the state of the cash and bank balance and of investments;
5. Oversee the progress of collection of revenue and advise the Deputy Vice Chancellor (AFD) and the Vice- Chancellor on the methods to be employed for collection;
6. Have the accounts of the University audited regularly and as per the provisions of the Law;
7. Ensure that registers of buildings, land, equipment and machinery are maintained up-to-date and that the stock taking of equipment and other consumable materials in all offices, constituent colleges, workshops and stores of the University is conducted regularly;
8. Propose to the Vice-Chancellor that explanation be called for unauthorized expenditure or other financial irregularities from any member of the University;
9. Propose to the Deputy Vice Chancellor (AFD) that explanation be called from any non-academic member for unauthorized expenditure or irregularities in any particular case, for any information and returns that he/she thinks necessary for the proper discharge of his/her financial responsibilities; and
10. Exercise such other powers, perform such other official duties, and discharge such other financial functions as are assigned to him by the Vice-Chancellor or as prescribed by the Law.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/03/12/2016: REGISTRAR (PLANNING, PARTNERSHIPS, RESEARCH AND INNOVATION) - SCALE 15 (1 POST)

For appointment to this grade, one must have:-

i. Ph.D. in relevant area with 12 years working experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
ii. Must be registered with relevant professional body.
iii. ICT Competence.

Duties and Responsibilities

The incumbent shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Planning, Partnerships, Research and Innovations).
Reporting to the Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation), the incumbent shall be tasked with the following duties and responsibilities:

1. Providing leadership in pursuit of the Mission and Vision as outlined in the Strategic Plan.
2. Initiating, coordinating, implementing, monitoring and evaluating strategic plans.
3. Initiating, coordinating and implementing divisional plans.
4. Co-coordinating of research, extension and outreach programs and ensure skills and technology transfer to industry and society.
5. Mobilizing of financial support for extension programs and activities.
6. Promoting and co-ordination of publications and extension services.
7. Promoting management and collaboration in extension linkages, programs and activities.
8. Carrying out other planning, research and extension functions that may contribute to the welfare of the institution.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/02/12/2016: REGISTRAR (ACADEMIC AFFAIRS) - SCALE 15 (1
POST)

For appointment to this grade, one must have:-

i. Ph.D. in relevant area with 12 years working experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
ii. Must be registered with the Institute of Certified Public Secretaries (ICPS).
iii. ICT Competence.

Duties and Responsibilities

The incumbent shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Academic Affairs).
Reporting to the Deputy Vice Chancellor (Academics and Students Affairs), the incumbent shall:

1. Ensure implementation of policy guidelines in Academic Affairs department;
2. Ensure that academic affairs department operate effectively and efficiently in line with the vision and mission of the University;
3. Ensure effective and efficient coordination and implementation of activities in Academic Affairs department;
4. Ensure the integrity, accuracy, and security of all academic records of current and former students;
5. Facilitate effective student registration and enrollment;
6. Build secure student data files and set policy and procedures for their responsible use;
7. Maintain up-to-date course schedules, catalogs and final examination schedules;
8. Manage efficient use of classrooms; and supervise programme audit systems.
9. Supervise the processes for the articulation of transfer credits, graduation and certification of the University’s degrees, enrollment and degree verification, production of official transcripts, diplomas, and commencement ceremonies.
10. Counsel and advise students and staff on academic matters; and
11. Interpret and enforce policies and regulations of the University, Senate and Deans Committees.
12. Provide secretariat services to committees of Senate;
13. Exercise such other powers, perform such other official duties, and discharge such other academic functions as are assigned to him by the Deputy Vice- Chancellor/authorized officer or are prescribed by the policies and regulations of the University.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.

go to method of application »

KIBU/ADM/01/12/2016: REGISTRAR (ADMINISTRATION AND HUMAN RESOURCE) - SCALE 15 – (1 POST)

For appointment to this grade, one must have:-

i. Ph.D. in relevant area with 12 years working experience, three (3) of which as Deputy Registrar Scale 14 or its equivalent.
ii. Must be registered with relevant professional body.
iii. ICT Competence.

Duties and Responsibilities

The incumbent shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Administration and Human Resources). Reporting to the Deputy Vice Chancellor (Administration, Finance and
Development), the incumbent shall be tasked with the following duties and responsibilities:

1. Coordinating training and development programmes of staff in the University and ensuring their implementation;
2. Determining equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions.
3. Ensuring proper health and safety working conditions as provided for in applicable laws.
4. Ensuring smooth and efficient operations of the Personnel, Central and Blue Registries.
5. Ensuring safe custody and maintenance personnel and other records.
6. Ensuring industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
7. Ensuring processing of staff engagement/disengagement is done in accordance with the approved policies.
8. Advising top management on formulation and evaluation of human resource programmes, policies and procedures.
9. Providing advice to heads of departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
10. Provision of Secretariat services to committees of University Management Board and Senate.
11. Exercise such other powers, perform such other duties, and discharge such other official functions as are assigned to him by the Deputy Vice-Chancellor/authorized officer or are prescribed by the policies and regulations of the University.

NB:

• Those with qualifications from outside East Africa’s chartered universities
• MUST show evidence of their qualifications recognition and equation by the Commission of University Education (CUE).
• Successful applicants for teaching positions will be expected to teach at undergraduate level, initiate and direct relevant research projects and participate in the implementation of University extension services as well as departmental and field activities. 

Note that:

(i) All the applicants for any of the advertised positions should be computer literate.
(ii) Persons of either gender or disability who meet the requirements for the above positions are encouraged to apply.