The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries
The Donor Reporting Officer for the ongoing emergency response will support the Donor Reporting Coordinator in the development of narrative and financial donor reporting, working closely with the Program Managers, Technical Advisors, the Awards Coordinator, Finance team, Operations team and the MEAL team in ensuring reports, both narrative and financial are compliant to donor requirements and tally, are of high quality and are submitted on time.
In addition, the Reporting Officer will support with the production of regular information and communications material including sitreps and other internal and external communications updates and materials as required. The post holder may also be required to support the Advocacy and Communication teams with reporting as required by the Advocacy, Media & Communications Manager.
Scope Of Role
Reports to; Donor Reporting Coordinator
Reporting to: N/A
Budget responsibility: N/A
Dimensions: Save the Children works in all regions of Somalia/Somaliland with a current staff complement of approximately 350 staff and current expenditure of approximately $ 45 million each year
Key Areas Of Accountability
- Support in the coordination of reporting activities for the country office, especially related to ongoing emergency response;
- Support the Donor Reporting Coordinator to manage the core business processes on reporting and to ensure that reports are developed in a timely manner and with realistic deadlines, and that these are communicated and understood;
- Prepare and circulate the reporting tracker and schedules with the relevant persons, and on a timely basis;
- Provide reporting guidelines, templates and provide support, training and clarification on reporting guidelines, templates and schedules;
- Assist in the preparation and editing of all donor reports by compiling field level information;
- Ensure that reports are developed in coordination and consultation with the technical advisers and operation teams (finance, MEAL, logistics) and that necessary inputs are adequately provided and review and signoff processes are thorough and adhered to;
- Review draft reports submitted from the field and provide technical support to improve on the quality of the information provided, coherence and completeness of the reports;
- Ensure that donor reports are in compliance with internal SC requirements and any relevant external donor requirements;
- Gather and analyse information about donor responses to reporting guidelines, trends and preferences in reporting and disseminate this information to the relevant staff;
- Liaise as needed, with the relevant team members in the field (project managers, operations team and finance and awards team) to ensure that they provide additional information requested by the donors/member to complete reports;
- Contribute to documentation of lessons learnt and best practises for the country program;
- Maintain a database of the final versions of reports submitted and approved by the donors;
- Periodically monitor the donor reporting processes and document challenges encountered and recommendations for improvement;
- Participate in capacity building plans on reporting to the teams involved in reporting;
- Perform other related duties as required.
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This role will provide the primary financial and inputs into emergency response programmes including provision of timely and accurate BvA reports, monitoring and ensuring of the emergency awards payments, provision of technical guidance to the emergency response team, and ongoing support to develop best practice in emergency finance. The main aspects of the role are: Responding to emergencies as the finance focal person with the emergency response team, working with other emergency departments in the Country Office to ensure that there is a co-ordinated response in line with best practices; In an emergency environment; providing short term interim financial support and/or capacity building support to ongoing emergencies.
Scope Of Role
Reports to: Country Finance Manager
This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions.
Staff directly reporting to this post: None
Key Areas Of Accountability
- Provide a high standard of financial accounting in emergency awards, ensuring compliance to statutory law and SC accounting policies.
- Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection and reporting of accurate, complete and timely financial data
- Provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.
- Coordinate with awards for proper close out of the grants and make sure all emergency fund are fully spent
- Run adhoc budget vs actual reports and share with the Emergency Team Leader and follow up any significant under/overspend
- Lead on all proposal developments for emergency response and support budget holders to produce quality budgeting information.
- Prepare donor financial reports for the emergency awards,
- Maintain a Master Budget for the emergency response that shows funds raised, the gaps and the spend levels
- Train budget holders and other involved staff including support services on the emergency awards compliance requirements.
- Work in close collaboration with other members of the SC team on all aspects of the emergency response as required.
- Ensure that all emergency response awards spending plan is compiled and shared with concerned parties on a monthly basis,
- Carry out inductions and staff trainings for finance procedures, donor requirements etc.
- Ensure that SC’s commitment to improving quality and accountability in humanitarian work is upheld,
- Comply with all relevant SC emergency policies and procedures with respect to child protection and other relevant policies and procedures.
- Internal: The post holder will work closely with field finance teams, budget holders, Field Managers, Emergency Programme Managers & with staff, and the internal audit team throughout the emergency response period.
- External: The post holder will closely work donors, members and auditors.
COMPETENCIES AND BEHAVIOURS (our Values in Practice)
- Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation
- Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
- Creates and applies measures and metrics to track performance
- Holds others accountable for achieving results and challenges underperformance
- Demonstrates financial awareness and a concern for cost effectiveness
Developing Self And Others
- Gives regular positive and constructive feedback to others
- Identifies clear development needs and development
- plans through regular constructive reviews of their own performance (and their team’s where appropriate)
- Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
- Coaches others to learn from their experiences on the job and to use the resources available to them
Applying Technical And Professional Expertise
- Makes decisions based on professional expertise and experience without deferring unnecessarily to others
- Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
- Actively seeks new ways to develop the application of technical and professional standards within the team
Working Effectively With Others
- Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes
- Breaks down silo working and challenges behaviours that are not collaborative
- Knows when to follow and lend leadership to strengthen other leaders
- Recognises when trust is broken and seeks to resolve conflict and re-establish trust
QUALIFICATIONS AND EXPERIENCE:
- Professional qualifications in Accounting or Degree in accounting. CPA, ACCA or CIMA will be an added advantage.
- At least 3 years of experience in similar capacity with well-developed skills in financial management, supervision and capacity building. INGOs experience is an added advantage.
- Proven record of accomplishment of supporting a senior management team, and providing strategic support across multiple sectors.
- Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Strong communication (written and spoken), and interpersonal skills in English.
- Familiarity with financial systems preferred.
- Strong budgeting/accounting/finance skills.
- Ability to maintain high quality of work, both in presentation and accuracy.
- Willingness to work the time necessary to complete critical tasks without being asked.
- Commitment to Save the Children’s values, vision and mission.
- Experience with any Save the Children financial systems and overseas accounting software (including Agresso)
Child Safeguaring Policy
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
Method of Application
Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/05/17 on the subject line. The file name of the CV and attachments must be the applicants name and sent to Somalia.email@example.com. For more information please visit www.somaliangoconsortium.org
Applications close on 8th February 2017
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
Only shortlisted candidates will be contacted
Female candidates are encouraged to apply