Career Opportunities at HJF Medical Research International

Responsibilities for the Accounting Manager Job

• Provide oversight and manage full spectrum of accounting and reporting operations for the program site office, including General Ledger, Accounts Payable, Cash Management, statutory compliance and reporting.
• Maintain direct responsibility for day-to-day accounting and financial operations to ensure timely monthly and yearly closings, reconciliations and compliance.
• Review and approve payment vouchers, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions.
• Ensure effective utilization of HJFMRI accounting, procurement and other business systems and upto-date books of accounts and generate timely reports and analysis, as required.
• Work closely with the program support teams within the site and region to coordinate monthly closing and reporting to HJFMRI Headquarters. Review and monitor compliance with HJF stipulated policies and procedures, provide on-going support, backstopping, and training to site accounting staff.
• Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of programs on grant-to-date basis in accordance with
• International Accounting Standards (IAS), International Financial Reporting Standards (IFRS) and donor requirements.
• Monitor integrity of accounting data and ensure compliance with organizational financial policies and procedures, in-country statutory requirements and donor regulations.
• Provide appropriate guidance to support staff within the program, including allowable and nonallowable costs, project startup or closeout, preparation of wire requests, preparation of budgets and budget modifications.
• Oversee and provide coordination of HJFMRI internal and external annual audits and provide auditors with accounting documents and explanations to audit queries, as requested.
• Other duties as assigned or as otherwise required to successfully manage HJFMRI’s accounting operations.

Qualifications for the Accounting Manager Job

• University degree in Accounting from a recognized institution.
• Professional accounting certification.
• A minimum of 8 years working experience in the same field, including 3 years of experience in managing staff.
• Must be proficient in Microsoft Excel and other Microsoft office applications.
• Must have hands-on experience working with QuickBooks or similar Accounting software.
• Must have thorough knowledge and hands-on experience within all accounting areas and strong understanding of internal controls.
• Must have experience with audit and compliance requirements of US Government funded projects.
• Must have experience in managing large donor-funded projects for an international NGO, including budgeting and external financial reporting.
• Work experience within a medical research setting is preferred.

Competencies 

• Team player with high integrity, excellent communication, interpersonal, organizational and decision-making skills.
• Attention to detail and ability to multi-task.
• Excellent in reporting skills and ability to comprehend and analyze data.
• Ability to work with a diverse group of people in a multi-cultural environment and effectively manage daily activities across multiple time zones to ensure effective communication,
• collaboration, time management and compliance with applicable accounting standards.

Terms of Employment

• 1-year renewable contract. The first three months will be probation period

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Job Summary

To collect Early Infant Diagnosis (EID) and Viral Load (VL) data from source documents into EID and VL database. This will include the cleaning and analysis of EID and VL data.

Responsibilities for the Data Entry Internships 

• Real-time collecting, updating, cleaning and backup of the EID and VL database
• Ensure timely and accurate submission of monthly EID and VL data reports
• Ensure confidentiality of data collected
• Assure protection of the systems and data by performing data backup as required
• Dispatch lab results
• Assist in monthly data quality analysis and report any trends that require intervention
• Follow up field cases where there are complaints regarding results not received for samples sent
• Capturing information from EID request forms for consumables needed by health facilities and ensuring that these items are sent out to the facilities.
• Assist in accessioning of samples for EID and VL DBS into the database
• Maintain a track and database of all trainings carried out by the program
• Maintain an inventory for the PMTCT supplies; both received and dispatched from the program to the sites/health facilities

Qualifications for the Data Entry Internships 

• Diploma in Health Records or its equivalent from a recognized institution.
• Working knowledge in handling medical records.
• Strong computer skills, such as Microsoft Word, Excel, PowerPoint.
• Should be awaiting graduation or graduated within the last twelve months.
• Required Knowledge, Skills, and Abilities:
• Must have good reporting skills.
• Ability to analyze data.
• Should be a good team worker, with excellent interpersonal and communication skills.

Work Environment: Clinical Laboratory environment.

Required: Hepatitis B Vaccination recorded in the international certificate of vaccinations booklet (Yellow Book) and Personal Insurance cover.

Terms of Engagement: Six-months internship.