Job Opportunities at KEMRI-Wellcome Trust

The Post holder will provide effective coordination, project management and administrative support to the Health Services Unit team.

The position is also vital for effective liaisons between the Unit with the rest of the internal Programme functions externally with the Programme and partners and stakeholders.

Roles for the Executive Administrative Assistant Job

The post-holder will work with the head of the Health Services Unit and senior researchers to plan and then manage the team’s operations.

Finance

• Review budgets with finance and ensure correct allocations of project expenditures.
• Track monthly expenditure by grant code
• Project forward grant funds remaining by Grant code
• Work in liaison with finance and grant Investigators on spending plans/financial forecasting

Budgeting

• Liaise with Finance department and PI’s to prepare budgets for grant proposals
• Prepare departments budgets for fieldwork, meetings and travel

Procurement

• Maintain all procurement needs for PI and related projects
• Arrange procurement of equipment and other purchases in liaison with procurement department
• Maintains inventory of all equipment and assets of unit /PI grants. Oversee purchase requisition process for group
• Prepare Asset disposal schedules as guided by the PIs.

Oversee Sub-Grants / Sub-Contracts

• Write sub-contract agreements together with the programme operations team
• Monitor compliance of sub-contracted partners with terms of engagement

General Management/Administrative support

• Support travel, accommodation booking, seminar & workshop arrangement
• Taking minutes of meetings

Executive Administrative Assistant Job Qualifications

• Degree in a relevant discipline (e.g Degree in commerce, Business Administration/Management or equivalent.)
• At least 8 years’ experience where there was responsibility for managing substantial projects to a successful conclusion
• Accounting qualifications or demonstrable experience in managing accounts and planning and reporting expenditure
• Experience in working with parties under sub-contract to ensure smooth running of projects and timely delivery of goals measured against milestones
• Experience in general issues of human resources management
• A high level of skill in use of basic Microsoft Office packages and excellent written and spoken English
• Experience in work in the health care / health research field
• Experience in supervising more junior team members
• Additional qualifications in project management an advantage
• Experience in providing written reports to funding organisations

go to method of application »

To provide technical support to research teams in the set up of laboratory experiments, analysis of samples/data and recording of applied processes and procedures in order to meet clinical research objectives.

Duties for the Laboratory Technologists Job

• Conduct experiments, interpret and document results through the use of routine and basic laboratory procedures involving manual techniques or use of laboratory instruments.
• Standardise, calibrate and carry out preventive maintenance and basic troubleshooting on laboratory equipment and instrument.
• Receive samples and ensure that relevant support documentation is provided and process in line with relevant QC guidelines; document sample and process information.
• Liaise with Nurses, clinicians, health care workers and public in order to ensure that relevant samples are taken/ provided, resolve discrepancies and to communicate results in line with laid down procedures.
• Participate in various QAQC, EQA, IQC and regulatory agency activities within the assigned section, including developing and documenting QC monitors.
• Provide technical advice to researchers in the design of experiments.
• Set up laboratory equipment and experiments and guide researchers on use of laboratory equipment.
• Prepare and collate results, update relevant databases and prepare reports as may be required.
• Monitor lab resources and inform relevant staff on the replenishment.
• Manage and dispose of waste in line with laid down guidelines including segregation and use of specified waste disposal facilities.
• Continually comply with all laid down QMS guidelines/ standards/ SOPs and comply with all health and safety guidelines.
• Supervise field teams as required including allocation of tasks and responsibilities to assigned field
• And any other duties that may be assigned from time to time.

Laboratory Technologists Job Qualifications

• A Diploma in Medical Laboratory Sciences
• Registered with the Kenya Medical Laboratory Technicians and Technologists Board
• Knowledge and understanding of GCLPs and regulatory/ accreditation agency requirements
• Knowledge of laboratory Health and Safety practices
• Computer literacy with proficiency in Microsoft applications